Current Vacancies at CBRE Excellerate

PURPOSE OF THE JOB

• To oversee the delivery of planned and reactive works across a portfolio of Client site within the contractual SLA and KPI requirements.
• To liaise with the various customer contacts to build strong and effective working relationships
• To monitor, maintain and update Statutory and Non-Statutory Compliance records and documentation.
• To manage the financial aspects of the contract.
• To manage all HSE related maters include audits and training

MAIN DUTIES AND RESPONSIBILITIES

• To build a strong and effective working relationship with the relevant Client contacts.
• To own and control all financial, administrative and commercial aspects of the contract.
• To participate in internal and client meetings as appropriate.
• To prepare and issue reports as requested by contract management team. Reports include (but are not limited to) :
• Weekly WIP review
• Open Purchase Orders
• Invoice Pool
• Financial budget review and monthly accruals
• CSI management and contractors’ files & contracts
• Jobs Billed in the Month
• Monthly Contract Review
• Monthly client KPI pack (Monthly Report)
• Keeping Cost plan / financial records up to date
• To assign PPMs and reactive tasks to the appropriate resources to ensure all tasks are completed within the contractual KPI’s/ SLA’s and track all tasks via the Work Order / CAFM management system (Service Insight).
• To review and monitor vendor performance to ensure they deliver good quality of service and value for money
• To build a basic understanding and familiarity with site operations in order to better understand Client’s priorities and needs
• To carry out all administrative tasks associated with the management of the contract, ensuring auditable trails are maintained. Tasks to include :
• Raising monthly submission / invoice to customer
• Maintaining records of all maintenance and extra work activities (quotes, service report sheets, POs etc)
• Raising of and updating Purchase Orders
• Supporting the achievement of service delivery KPI’s by actioning Work Orders
• / Reactive tasks quickly and efficiently
• Scanning & filing of service report sheets
• Maintaining holiday records

Education

• A good basic education is essential, with good levels of Maths and English (or equivalent).
• 3 years’ experience in a similar role.

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Main Purpose:

• Manage the successful delivery of an integrated Facilities Management solution to the client in line with the Service Level Agreement.
• Manage the planned as well as reactive maintenance projects in a building / cluster of buildings.
• The role involves planning, executing and evaluating projects according to predetermined timelines and budgets.
• Build and manage project teams, reporting to the client and ensuring quality control throughout project life cycles.
• Establish and maintain mutually beneficial relationships with service contractors, repairs, revamps, tenant installations, inspections and general building administration.
• Set up all projects on Smart Sheets and ensure updates are completed.

Experience / Education:

Required:

• Building Science / Project Management / Construction Management or similar technical tertiary qualification.
• Two years practical experience in the construction industry.
• Smart Sheets functionality

Preferred:

• Experience within the Facilities Management & Petrochemical fields are preferable

Knowledge Required:

• Project management principles, procedures and processes.
• Contract management (SLA’s, suppliers, etc.).
• Human resources principles and procedures
• Technical construction knowledge

Core Competencies:

• Communication
• Drive and Productivity
• Customer and Quality Focus
• Problem solving and decision making
• Finance and business acumen
• Emotional Intelligence Culture carrier and promotes best practice

Behavioural Competencies:

• Respect
• Integrity
• Service Excellence
• Accountability
• Collaboration
• Transformation
• Accuracy

Education and Experience:

• Relevant Project Management Qualification.
• 3-5 years’ Management and coordinating multiple projects with proven history of successful projects completed.
• Extensive experience and knowledge managing tasks in accordance with Project Management Institute (PMI) standards.
• Extensive experience Optimising project deliverables, schedule, and budgeting.
• Strong PC skills, MS Office.
• Experience on Smart Sheets
• Customer services experience and the ability to communicate at all levels.
• Skills Required:
• Project management
• Administrative skills
• Report preparation and business writing / report writing skills
• Budgeting and financial management
• People management and leadership skills
• Excellent written and verbal communication skills
• Scheduling skills
• IT Literacy – MS Office, MS Excel