Current Vacancies at The South African National Roads Agency (SANRAL)

MINIMUM REQUIREMENTS

• Bachelor’s degree or Advanced Diploma in Facilities management, Built Environment or equivalent NQF 7 qualifications.
• 5 years minimum facilities or property management experience, which includes project management experience.
• 3 years minimum supervisory experience

TECHNICAL COMPETENCIES

• Facilities & property management - Sound knowledge of the best practices related to the efficient and cost-effective management and operation of facilities.
• Facility standards and regulations - An understanding of the standards and regulations that govern facility operations to ensure compliance.
• Technical Experience and knowledge of working with intricate HVAC systems.
• Technical Experience and knowledge of working with industrial/commercial size generators.
• Technical Experience and knowledge of working with solar systems.
• Communication - Good interpersonal skills, people skills, organising and ability to communicate and interact effectively with all levels of the organisation.
• Conflict resolution - Ability to identify and handle conflicts sensibly, fairly, and efficiently.
• Co-ordination - Ability to manage and co-ordinate multiple activities and stakeholders.
• Contract management - Sound ability to manage contracts made with third party vendors, contractors or consultants and the ability to negotiate, support and manage the effectiveness of those contracts.

Delivery:

• Responsible for day-to-day delivery of key activities and reporting within the process area
• Identify / resolve day to day issues and act as a point of escalation.
• Providing sign-off or approval where needed and act as a SME.
• Ensure compliance to internal controls, standards and regulations.
• Stakeholder engagement with internal customers

KEY RESPONSIBILITIES

Strategic planning & oversight

• Oversee the implementation of facilities management and maintenance programme in line with the operational requirements of SANRAL including maintenance requirements by set by manufacturers of facility related equipment and systems.
•  Develop and implement a facilities operational plan.
•  Ensure all procurement are added to procurement plan.
•  Identify potential disruptions to core business operations and develop recovery plans.
•  Participate in business continuity planning.
•  Ensure adherence and implementation of all standardised policies and procedures for facilities management in SANRAL.
•  Manage and update facility budget, and track expenses and payments.
•  Prepare regular management and operational reports for facilities including issues, finances, performance of contracts etc.
•  Assist with facility audits.

Facilities contract management and administration

•  Prepare tender documentation for contracting facility services and liaise with Supply Chain Management
•  Manage contractor and vendor relationships.Manage and review service contracts regularly to ensure facility management needs are being met and SLA’s are adhered to attend to queries and challenges from service providers with regards to SLA’s
•  Ensure contracts and required facility documentation are stored and maintained in SANRAL’s record management system.
•  Capture required employment data for service providers. Facilities management, co-ordination and control
•  Plan, direct and co-ordinate essential internal services such as reception, security, catering, cleaning and security. Ensure that facility staff is efficiently utilised.
•  Co-ordinate and assign daily tasks to company driver.
•  Supervise and co-ordinate contractors ensuring professional execution of tasks.
•  Ensure regular inspections of the buildings and premises to determine the need for repairs or renovations.
•  Oversee renovations and maintenance of facilities.
•  Create and upkeep the maintenance diary.
•  Ensure any updates to asset register related to facilities are communicated to finance department on monthly basis.
•  Ensure that facilities meet Health and Safety regulations and are compliant with legislation. Liaise with Legal and Compliance where necessary.
•  Respond appropriately to emergencies or urgent issues as they arise.
•  Allocate and manage facility space, including parking allocation, to ensure maximum efficiency.
•  Ensure stocking of relevant resources and equipment
•  Provide prompt response to requests and issues raised by staff.
•  Ability to work under pressure
•  Analytical thinking and problem solving capabilities

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POSITION OBJECTIVE

The incumbent will develop and implement the vision and strategy for the Legal department to ensure adequate legal support is provided to the organization.  The incumbent will also manage legal issues across SANRAL by monitoring legal and litigation trends and translating them into business plans and legal strategies. He/she will further be required to establish systems and processes to ensure the delivery of effective legal services for SANRAL.

MINIMUM REQUIREMENTS

• An LLB and Post-graduate degree in Law.
• At least 10 years’ experience post-admission as an Attorney or 10 years’ experience post-admission as an Advocate who has passed the bar exam.
• Experience in legislative drafting.
• A detailed understanding of the public sector.
• An in-depth knowledge and understanding of the constitution and a wide scope of legislative framework which includes, but is not limited to, the PAIA, PAJA, PPPFMA, PFMA, the National Roads Act/South African National Roads Agency Limited Act, Companies Act, relevant case law and other related legislations.
• Advanced skills in drafting and vetting contracts and service level agreements
• Valid driver’s license and must be willing to travel.

ADVANTAGEOUS

• Experience in mediation, arbitration, and negotiation is advantageous.

TECHNICAL COMPETENCIES

• Ability to build and maintain relationships and networks both internally and externally.
• Articulate with excellent verbal and written communication skills.
• Assertive and analytical.
• Attention to detail.
• Collaborative working, negotiation and persuasiveness.
• Excellent interpersonal, people management and leadership skills.
• Excellent legal research skills.
• High level of accountability.
• Knowledge of applicable law with road transport and SANRAL.
• Solid decision-making capability.
• Strong values and integrity.
• Understanding of Corporate Governance principles.
• Willingness to create a climate for optimal performance.

KEY RESPONSIBILITIES

• Advise on and assist SANRAL in a professional manner on a variety of legislative and legal requests.
• Advise on and assist with the management of all contracts, Service Level Agreements, and other legal instruments.
• Attend to litigation, conciliation, and arbitration that involves SANRAL.
• Comply with governance in terms of legislative and audit requirements.
• Contribute to the development process of SANRAL’s policies, procedures, and controls at various levels through input of legal advice on relevant aspects.
• Cultivate and manage objective working relationships with a variety of stakeholders, to ensure that the organization can obtain expert opinion on specialist areas of Law.
• Develop a contract management system and archiving of documents.
• Develop legislative amendments and regulations.
• Draft and negotiate all types of contracts as well as advise senior and management.
• Draft, update, and review contracts and other legal instruments.
• Ensure transformation on outsourced legal work.
• Formulate, and manage the Legal Services budget.
• Identify and communicate current and anticipated legal risks.
• Implement a workable infrastructure to ensure conformity with the understanding of the legislative framework.
• Keep abreast of new legislation and regulatory changes and manage the team’s response.
• Keep the organisation apprised of relevant legislative and policy developments and ensure their understanding.
• Maintain expert knowledge of relevant legislative amendments, industry best practices and provision of proactive and holistic advice and solutions to relevant stakeholders.
• Maintain ongoing communications with the Management Committee and escalate legal concerns as and when they arise.
• Manage the Legal department and develop a litigation strategy for SANRAL.
• Monitor, measure, and report on any legal matter that has an implication on SANRAL.
• Negotiate settlement on legal matters.
• Oversee the daily management of the legal function and provide accurate, timely, and pragmatic legal advice to support the organisation’s objectives.
• Participate in the planning, preparation, and delivery of legal-related training.
• Represent the Legal department at meetings, providing support and guidance, paying particular attention to legal and all relevant regulatory-related implications, and present possible solutions.
• Set legal standards for documentation and agreements drafted or perused by the Legal department.