Fresh Jobs at Unique Personnel

Job Description    
Key Objectives:

• Takes overall accountability for the sales of all bio-conditioning products by ensuring consistent, profitable growth in sales revenues through proactive planning, deployment, and management of the sales team within their region.
• Retains key customers by being a strategic key account partner and advisor to the customer, discovering new opportunities to work together for mutual benefit.
• Uses expert knowledge to support the product development team in creating innovative solutions for customers

Key Responsibilities:

Strategy Execution

• Implement and drive the organisations overall strategy by achieving market share, profit share and customer satisfaction objectives across the bioconditioning division, within defined expense budgets.
• Plans how to establish and maintain major account relationships.
• Participates with other company sales management teams in developing sales strategies for national/global accounts and helps identify target accounts and opportunities within the framework of the organization-wide strategy and (organic) growth plans.

Sales planning and execution.

• Develops and executes the sales plan for the assigned area in accordance with the set objectives and targets, ensuring that each team members sales plans are realised, and sales targets are achieved.

Customer acquisition

• Uses knowledge of the market and acquires new customers in a proactive manner through various means in order to retain and grow the customer base according to expectations and to achieve the sales targets.

Key Account Management

• Build strong relationships with strategic and key customers in order to contribute to sustaining and growing our business to achieve long-term success.
• Collect and evaluate customers feedback regarding product innovations with the aim to enhancing customers experience and increasing market penetration.
• Establishes and builds strong client relationships over time that allow for continuity and ongoing representation and profitability reinforced by sales support/delivery programs.
• Monitors competitive activity in each account and ensures that appropriate response strategies are formulated and communicated. Advises management of changes in competition, product availability or related matters.
• Assess progress within a particular account and make a commercial decision about committing future resources to developing the opportunity.
• Coordinate applicable targeted marketing activities

Value Selling

• Asks questions which uncover implicit needs, and which develops those needs.
• Builds value for the customer by investigation to uncover explicit needs and develop those needs.
• Demonstrates company’s capability by explaining how company’s products and services match a customer’s explicit needs.

Internal networking

• Supports product development in launching new and overhauled products to the market.
• Provide regular updates on regional performance and sales force efficiencies with recommendations for maximising business relationships and creating an environment where customer service can be enhanced within the region.
• Based on input from Marketing and Pricing measures, prepares and quotes customers, in order to advise customers appropriately and to conclude the sale of product.
• Proactively aligns (demands and expectations) the internal organization and all relevant stakeholders in order to achieve maximum customer satisfaction.

Product knowledge

• Responsible to maintain and build own product and technical knowledge in relevant product categories.

Manage Sales Team

• Obtain profitable results by managing, coaching, motivating, developing, and retaining key Technical Sales Advisors.
• Ensures Technical Sales Advisors have an expert level of product and technical knowledge in their relevant product categories by providing continuous training and development opportunities.
• Personally observe the performance of the technical sales advisors in the field on a regular basis in order to ensure that the sales team are interacting professionally and providing excellent solutions to their customers.
• Streamline sales processes and systems wherever possible to ensure efficient and effective regional performance
• Ensures that Technical Sales Advisors keep the CRM system up to date with accurate information at all times.

Inherent Requirements    
Experience and Qualifications:

• Education: Grade12 plus relevant Bachelor’s Degree, Hons. Preferable
• A minimum of 10 years sales experience, of which 4+ years included experience at a senior level sales position.
• Proven track record of sales success.
• Proven ability to motivate and lead a sales team.
• Excellent problem-solving and analytical skills to interpret sales performance and market trend information with the aim of identifying business solutions.
• Excellent oral and written communication skills, plus an excellent working knowledge of
• Microsoft Office Suite is required.
• Results-orientated with excellent interpersonal skills.
• This position will support, promote, and grow company's business and will therefore require travel within and outside the borders of South Africa.

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Job Description    

• Material Controller and Production Planning 
• Measuring tool
• Experience as planner in manufacturing environment

Inherent Requirements    

• Matric or relevant qualifications

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Job Description    
Function

• Provide Embrace support.
• Collect, analyse, interpretate, and present BI data to Senior Management.
• Provide support on the inhouse PIM system (Product Information Management system).

Duties and Responsibilities:

Application support

• Provide first line technical support; answering support queries via phone and email.
• Maintain a high degree of customer service for all support queries and adhere to all service management principles.
• Embrace assistance and support including the following: ” Daily end of day process
• Month-end process
• Daily systems day-end checklist
• Month-end systems checklist
• Take ownership of user problems and be proactive when dealing with user issues.
• Log all calls on the call-logging system.
• Support and maintain call-logging system.
• Respond to enquiries from staff members and help them resolve application problems.
• Maintain a log of any software problems detected and escalate the issues to the Department Manager.
• Arrange for external technical support where problems cannot be resolved in house. Investigate user problems and needs, identify their source, and determine possible solutions.
• Participate in the implementation, installation, and testing of applications software.
• Assist in managing database projects.
• Maintain confidentiality regarding information being processed, stored or accessed on the company network.

Data Collection Methods:

• Extracts from available transaction processing database.
• EXtracts from other source data provided by various industry institutions.

Data Cleaning and Preparation:

• Preparing data for analysis. This includes cleaning and transforming raw data to make it suitable for statistical modelling. This step can involve handling missing data, correcting errors, and standardising variables.

Qualifications & Experience:

• High School Diploma (Gr 12/National Senior Certificate) or equivalent.
• Previous IT helpdesk experience.
• Proficient in Excel (Pivots).
• Strong problem-solving and analytical thinking.
• Ability to communicate complex data insights clearly.
• Report writing skills.
• Experience with import and exporting of data.
• Accurate and excellent attention to detail.
• Confidential and trustworthy.
• Ability to respond quickly to ad hoc projects.
• Ability to meet pre-determined deadlines and to work under pressure.
• Embrace ERP knowledge and experience (beneficial).
• Power Query and DAX knowledge (beneficial).
• Knowledge of system API's and the impact thereof on Company data (beneficial).

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Job Description    

• Printing of bank statements and distribution
• Reconciliation and Allocation of Debit orders
• Once off payments and expense claims
• Monthly Payments of freight forwarding companies
• Management of Head office petty cash
• Processing and reconciliation of petty cash from branches
• Daily reconciliation of bank accounts
• Year end schedule preparation
• Filing of stock journals
• General ledger recons
• Processing of Journals
• Input on cashflow forecast
• Assist on other functions requested by Financial Manager

Inherent Requirements    

• Matric
• Good command of English language (Verbal and written)
• Computer Literate – Excel minimum requirement is intermediate.
• Rudimentary understanding of accounting principles
• Accounting qualification would be advantageous.
• Must be able to work under pressure
• Timeous and ability to work within deadline driven environment.
• Excellent communication skills
• Innovative, motivated, self-starter

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Job Description    
Reporting to the Legal and Commercial Director

Oversee Sasol Contracts (Secunda and Sasolburg)

• Responsible for ensuring that all Contracts, and Site operations allocated to him are carried out in an Efficient, Safe and Profitable manner and that all Company Policies and Procedures, Clients Specifications and Regulations and Legal and Statutory Requirements are adhered to.
• Responsible for the management of the Site Managers, Site Administrators, Safety Officers all Site Employees at highest levels of excellence Key functions are the Planning, monitoring of contracts in hand, in order to ensure that work is executed within the budgets allowed and in accordance with the contractual programme.

Outputs:

• Optimization of financial and commercial performance of contracts

Actively manage:

• Allowables
• Costs
• Revenue
• Review financial information and compile comprehensive reports on financial status
• Prepare trend analysis and forecast reports
• Manage procurement activities
• Encourage direct reports to meet targets
• Ensure careful and continuous attention to correct allocation of costs
• Timeous management of financial and commercial impacts of a contract
• Comply with Corporate Governance
• Continually research and explore innovations to current systems and processes
• Ensuring contractual compliance, management and resolution of contractual issues
• Ensure timeous notification of delays to relevant stakeholders
• Ensure claims are compiled with input from relevant stakeholders
• Ensure claims are submitted timeously to the client / client’s representative
• Resolve commercial claims with the client / client’s representative

Risk Management:

• Ensure consistent and accurate compliance with all commercial contract requirements
• Ensure compliance with all legal policies, procedures and requirements
• Effective management of project resources
• Mobilise and utilise all resources in a timeous and relevant manner
• Reconcile resources on a regular basis
• Monitor Allowables vs. Actual
• Effective demobilisation of resources
• Ensure resources comply with project requirements
• Ensure billing control

Inherent Requirements    
Minimum Requirements:

• Minimum 5 years’ experience as a Contracts Manager
• Engineering Qualification (Electrical/Mechanical)
• Project Management qualification an advantage
• Knowledge of NEC (essential)
• Strong Management skills - managing a large team of Site Managers, Site Administrators, Safety Officers all Site Employees
• Commercial experience
• Commercial Acumen  
• Fully bilingual in English and Afrikaans is required, with a black language being an advantage.
• Previous Sasol experience advantageous

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Job Description    
Key Responsibilities:

• Conduct mechanical maintenance, diagnostics, and repairs on CNC machines (mills, lathes, and multi-axis systems)
• Perform scheduled servicing and breakdown maintenance with minimal disruption to production
• Troubleshoot and repair hydraulic, pneumatic, and spindle-related systems
• Align and calibrate mechanical components for precision and accuracy
• Work closely with CNC operators and programmers to identify and resolve mechanical faults
• Maintain maintenance records and comply with health and safety regulations

Inherent Requirements    
Requirements:

• Trade qualification or diploma in Mechanical Engineering or Fitting and Turning
• Strong understanding of mechanical systems, tolerances, and machining principles
• Familiarity with preventive maintenance programs and diagnostic tools
• Ability to interpret technical drawings and schematics
• Safety-conscious with good communication and teamwork skills

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Job Description    
Key Responsibilities:

• Maintain and repair mechanical equipment including lathes, milling machines, and foundry systems
• Fit, assemble, and manufacture mechanical components to tight tolerances
• Operate and set up conventional and CNC lathes and milling machines
• Conduct routine and emergency maintenance on plant machinery
• Work with cast components, including machining and finishing post-casting
• Read and interpret technical drawings, job cards, and workshop sketches
• Ensure adherence to health, safety, and quality standards at all times

Inherent Requirements    
Requirements:

• Trade Test Certificate as a Fitter and Turner (or equivalent recognized qualification)
• Proven experience in a CNC machining and foundry environment
• Strong mechanical aptitude with knowledge of hydraulic, pneumatic, and rotating equipment
• Able to work from engineering drawings and use precision measuring tools
• Comfortable working in high-heat and industrial environments (PPE provided)
• Good communication, teamwork, and problem-solving skills

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Job Description    
Job Purpose

• To plan, implement and effectively supervise warehousing operations within the Sales and Marketing Department on behalf of company toward contributing to the achievement of production targets, service level agreement- and customer demand requirements.

Key Performance Areas

Warehousing Operations 

• Oversees and ensures successful weekly cycle count of stock.
• Ensure monthly stocktake with production and support department teams.
• Ensures FIFO / LOS (line of site) principles are applied during storage and issuing of stock within area of responsibility.
• Investigates stock variances and exceptions and implement an action plan.
• Ensures that procedures pertaining to stock control are continuously reviewed to improve efficiencies and minimize risk to the company.
• Liaises with, and assists Planning with the verification of receipts and issued goods, as well as of semi-finished components and products. 
• Ensures product received for storage, is accurately coded, compliant with procedures and stored in designated areas.
• Ensures all non-conforming product is processed in accordance with procedures, and that scrap is adequately removed on a daily basis.
• Controls damaged stock in WIP, investigates causes and takes corrective action.
• Ensures that all consignment stock procedures are being adhered to when consignment stock is collected.
• Creates and maintains work instructions.
• Cycle count of stock executed successfully.
• FIFO and LOS principles adhered to.
• Investigation reports / outcomes.
• Procedures and processes continuously reviewed and complied with.
• Verification of receipts and goods issued (accuracy and compliance assured).
• Storage coding system in place and compliant with set procedures / standards.
• Damage / loss / waste controlled (reports available).
• Research on developments in technology / field of practice.

Administration, Systems and Reporting 

• Ensures integrity of database information is maintained on SAP at all times.
• Writes out all credit notes, record in register and get approval.
• Captures rotations returned on the system.
• Writes new invoice number on document and retain copy for record purposes.
• Updates checks and charges spreadsheet.
• Captures scrap differences on spreadsheet.
• Ensures that stationary is ordered timeous.
• Ensures that all protective clothing and gear is ordered.
• Ensures that daily, weekly and monthly health and safety check sheets are completed and accidents reported to relevant HR function.
• Data and information integrity assured (correctness and accuracy on SAP).
• Record keeping system in place.
• Capturing of data on time and accurate.
• Orders processed correctly and on time.
• Check sheets, registers kept updated.
• Document control and tracking system in place.

Compliance

• Operates within controls and procedures in order to ensure the integrity of company.
• Identifies and reports risks or areas of concern to management within own department and area of responsibility.
• Ensures compliance with all relevant regulations and procedures to prevent fruitless, wasteful and irregular expenditure.
• Ensures that all health and safety regulations are adhered to in the warehouse.
• Compliance with applicable regulations and procedures.
• Risks reported to Manager.
• Availability of documentation and records.
• Cost and expenditure monitored – waste minimized.

Customer Service 

• Maintains effective working relationships with customers (both internal and external) towards rendering highest quality of services.
• Represents company in meetings with relevant stakeholders.
• Identifies and solves problems creatively whilst demonstrating a high level of integrity in line with company core values.
• Client / Customer / Employee satisfaction index.
• Comebacks / discrepancies minimized.
• Compliance with applicable regulations and procedures.

Staff Supervision 

• Ensures that all employees have signed performance agreements.
• Monitors and measures performance quarterly by conducting employee appraisals.
• In collaboration with HR, identify staff performance objectives, potential areas of development and action plans where necessary.
• Ensures ongoing training and development of employees.
• Addresses employee relations matters fairly and promptly.
• HR procedures adhered to.
• Performance contracts in place.
• Performance appraisal sessions held.
• Performance objectives set and achieved.
• Feedback received from employees.
• Training and development plans in place.
• ER matters attended to.

Cost And Financial Control

• Contributes to the budget preparation process.
• Promotes and communicates the effective, efficient, economical and transparent use of financial and other resources.
• Monitors and controls expenditure against budget and ensures spending occurs within budgetary limits and company financial guidelines, report deviations to direct Manager.
• Explores opportunities to control and reduce costs.
• Budget input provided in a timely manner.
• Compliance with applicable regulations and procedures.
• Cost and expenditure monitored – waste minimized.
• Opportunities to control and reduce cost presented and implemented.

Inherent Requirements    
Qualifications

• Diploma in Warehousing / Logistics / Supply Chain / Procurement or related fields (NQF

Experience

• Up to 5 years’ experience in Warehousing / Inventory and Stock Control / Logistics / Supply Chain / Procurement in a Manufacturing environment of which: 1 to 2 years should be at Supervisory level
   

Technical Competencies

Computer Literacy (MS Office Suite and SAP, ERP Systems and other job-specific software systems).
Knowledge of relevant Stores / Warehousing / Logistics and Planning Processes and Practices.

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Job Purpose

• To ensure all activities relating to debriefing of all vehicles are conducted according to procedure .
• Added activities like stock counts, control of rotations, claims and housekeeping are required to ensure a smooth operation

Key Performance Areas

• Offload/debrief all delivery vehicles on return to company premises with 100% accuracy
• Ensure a security officer and the driver or crew from the vehicle being debriefed or another designated person is present before the vehicle is opened.
• Should the driver or crew not be available, a Value Logistics representative must be present to verify stock types as well as quantities are verified.
• Verify that all POD’s (proof of deliveries) as per the loading/debriefing sheet have been returned.
• Should any document be missing, indicate this on the loading/debriefing sheet.
• Attach any return documents/request for credits, from the customer, to the relevant proof of delivery

Compare all stock types and quantities from documents to all stock types and quantities offloaded off the vehicle.

• Scrap
• Claims
• Rotations
• Check and charge
• New stock
• Damaged units
• Autocycle returns
• Industrial returns
• Confirm return of products by indicating this on the POD’s (proof of deliveries) as well as signing adjacent to this.
• Confirm the total quantity of scrap as recorded by the customers on the POD’s (proof of deliveries) agrees to the physical quantity of scrap off loaded off the vehicle and confirmed by the security officer or other designated person.
• For all returned claims and rotations, compare and confirm that the GRA number as well as battery sizes on the batteries agree to the document information.
• Should there be any discrepancies with scrap, these units should be recounted and confirmed whilst the security officer and the driver is still present. Only once all agree, can the debriefing be declared completed.
• Should any of the battery types mentioned above be short/missing, the documents need to be sent to CIC to invoice the driver/Value Logistics for the value of these missing units.
• Ensure all stock types, as mentioned above, are packed on separate pallets.
• Report all discrepancies to the Warehouse Manager/Supervisor
• Record all discrepancies on the loading /debriefing sheet and sign adjacent to these discrepancies.
• Obtain co-signatures from security officer as well as the driver, or Value Logistics Supervisor as acknowledgement of the discrepancies.
• Ensure all parties sign the security check sheet and that all quantities and sizes on the 2 forms (loading/debriefing sheet and security check sheet) balance.
• Advise Value Logistics Supervisor of all discrepancies and hand over signed documents involved.
• For all returned claims and rotations, compare and confirm that the GRA number as well as battery sizes on the batteries agree to the document information.
• Should there be any discrepancies with scrap, these units should be recounted and confirmed whilst the security officer and the driver is still present. Only once all agree, can the debriefing be declared completed.
• Should any of the battery types mentioned above be short/missing, the documents need to be sent to CIC to invoice the driver/Value Logistics for the value of these missing units.
• Ensure all stock types, as mentioned above, are packed on separate pallets.
• Report all discrepancies to the Warehouse Manager/Supervisor
• Record all discrepancies on the loading /debriefing sheet and sign adjacent to these discrepancies.
• Obtain co-signatures from security officer as well as the driver, or Value Logistics Supervisor as acknowledgement of the discrepancies.
• Ensure all parties sign the security check sheet and that all quantities and sizes on the 2 forms (loading/debriefing sheet and security check sheet) balance.
• Advise Value Logistics Supervisor of all discrepancies and hand over signed documents involved.

Control scrap from debriefing until loaded and sent to Fry’s for recycling

• Ensure qty of scrap offloaded/debriefed off the delivery vehicle corresponds to the POD’s received from the customer
• Pack all scrap units onto a pallet/s 20 on a layer and 4 layers
• Once a pallet is full, ensure it is shrink-wrapped, weighed and placed in the designated area.
• The quantity and weight of the pallet is to be written onto the outside of the shrink-wrap with a bold black marking and the pallet must be placed on the rack with this information facing forward.
• As soon as sufficient pallets are full and ready to be sent to Fry’s, raise a purchase requisition for a purchase order to be created and have these pallets collected and sent to Fry’s
• Ensure the vehicle transporting these scrap units is not overloaded.
• The ZBill report needs to be pulled from SAP daily, after all processing has been completed at the end of the day, to ensure that the quantity processed, balances to the quantity offloaded for the day.
• Ensure scrap batteries balance back to SAP system on a weekly basis.
• Any discrepancies need to be investigated
• Ensure stock counts are adhered to as per procedure.

Manage all stock within the rotation storage location

• Ensure all rotations, offloaded from all delivery vehicles, are placed into the correct designated storage location for checking, charging and cleanup.
• Once all the above has been completed, draw up a listing of all units that can be moved back to the main warehouse (A001) for resell and hand listing to warehouse manager.
• Once warehouse manager has processed the above transactions on SAP, physically move the units back to the main warehouse.
• Ensure all double hot-stamped units are identified and placed on a separate pallet.
• Inform warehouse manager of double hot stamped units
• Once Warehouse Manager has processed the transaction for these double hot stamped units to seconds on SAP, move these units into the “seconds” storage area.
• Download the rotations report from SAP on a weekly basis to ensure there are no units outstanding/not collected/not processed.
• On a daily basis, supply CIC as well as the warehouse manager, with a listing of all sizes available for sale.
• Ensure all check & charge’s are handled as per procedure.
• Count all units in the rotations area on a weekly basis to ensure all units are accounted for. Any discrepancies need to be investigated
• Ensure stock counts are adhered to as per procedure

Control claims from debriefing until loaded and sent to Fry’s for recycling

• Ensure all claims, offloaded from all delivery vehicles, are placed into the correct designated storage location on a separate pallet.
• Download the claims report from SAP on a weekly basis to ensure there are no units outstanding/not collected/not processed.
• Once a pallet is full, ensure it is shrink-wrapped, weighed and placed in the correct area.
• The quantity and weight of the pallet is to be written onto the outside of the shrink-wrap with a bold black marking.
• As soon as sufficient pallets are full and ready to be sent to Fry’s, raise a purchase requisition for a purchase order to be created and have these pallets collected and sent to Fry’s
• Ensure the vehicle transporting these claim units is not overloaded.
• Count all claim units on a weekly basis to ensure all units are accounted for. Any discrepancies need to be investigated
• Ensure stock counts are adhered to as per procedure

Support and adhere to all policies and processes that ensures a safe environment, that conform to all legal, safety, environmental and quality aspects required by company.

• Operate in a safe manner complying with all health, safety and environmental requirements to ensure own and safety of others
• Complying in wearing all PPE as per health and safety standards
• Ensure that all lifting and manoeuvring of products is carried out in accordance with the SOP’s
• Keep areas of work clean and tidy to ensure operational efficiency
• Compliance with applicable regulations and procedures.
• Identifies and reports risks or areas of concern
• Ensure FIFO is followed with rotation batteries and check & charge
• Support Health and Safety by creating awareness, as well as to address all unsafe practices in a timeous manner.
• Maintain a high level of housekeeping within warehouse
• Implement and maintain quality control processes and procedures to minimize errors and damages.
• Enforce safety policies and procedures to ensure a safe working environment for all staff.
• Conduct regular safety inspections and ensure compliance with Occupational Safety and Health Administration (OSHA) and other regulations.
• Report any accidents, incidents, damages or near misses and support corrective actions.
• Non-compliance to procedures reported in a timely manner to direct manager

Customer Service

• Supports internal and external customers
• Assists employees and strives to maintain effective working relationships.
• Identifies and solves problems within own operating area in line with company  core values
• Any reasonable works instruction that supports customer service or the business
• Engage stakeholders in your area of operation

People Management

• Manage and coordinate relevant team to ensure efficient operation where costs are contained, customer service achieved and ensuring a safe working environment.
• Cost and expenditure wastages minimized e.g. overtime, damages, standing time etc.
• Ensure team is managed and directed to ensure effectiveness of operation.
• Support management in corrective action e.g. unauthorised absenteeism, not following procedures etc.
• Develop and motivate team to identify opportunities in the process

Inherent Requirements    
Qualifications and Experience

• Grade 12 / Matric
• 3 - 4 Years’ experience in a warehouse environment

Technical Competencies
(Knowledge/Systems/Legislation)

• 3 - 4 Years’ experience in a warehouse environment with material handling equipment
• Familiar with a stores and warehouse operation
• Awareness of Dangerous Goods Handling
• Firm knowledge of OHSA 85 of 1993

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Job Description    
Responsibilities and duties will include:

Market Analysis

• Research and analyse market trends to identify and anticipate potential opportunities for growth internationally.
• Contact potential clients to establish a network and arrange meetings (Foreign and domestic)

High level Client Engagement and Relationship Building

• Build and maintain high level relationships with existing and potential clients to understand their needs and challenges in order to provide the best suited solution.
• Attend conferences, meetings, and industry-related events
• Plan and oversee new marketing initiatives

Solution Development

• Work with engineering teams to tailor products or services that meet client specifications within various international countries.

Proposal Development

• Create and present proposals that demonstrate the value of the company’s offerings.
• Develop a growth strategy focused both on both the company and client satisfaction and financial feasibility
• Prepare contracts once clients have committed to a product or service whilst ensuring compliance to law-established rules and guidelines to remain compliant with relevant legislation

Inherent Requirements    

• Degree in Engineering (Mechanical, Mechatronics, Electrical, Aeronautical ,Industrial and any BCom Degrees

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Job Description    
Job Purpose

• Satisfies the clients’ process and mechanical requirements.
• Satisfies quality expectations.
• Makes the budgeted profit for company and is delivered on time.
• The contracts engineer is responsible for the entire contract from beginning to end. Although other departments are involved in the delivery of components and / or services for the contract, it is the specific responsibility of the contracts engineer to ensure that these functions are performed according to engineered instructions.

Roles & Responsibilities:

• Ensure all customer quality inspection requirements are identified at order hand over stage.
• Update enquiry drawing with the contract number, and any other info received during the order hand over.
• Generate standard drawing approval request or acknowledgment.
• Complete the order acknowledgement where orders are received from sister companies.
• Find out from the accounts the type of account that the customer holds – to determine if a pro-forma invoice is to be sent with the approval documentation.
• Submit invoice (if applicable), approval request and drawing for customer approval.
• Follow up with the customer on pro-forma payments.
• Comply with clients document control procedure and submit documents as required / requested.
• Receive approved drawing and proof of payment (if applicable); Get QCP approvals – Preferably simultaneously with drawing approval and payment.
• Ensure that costs are correct before proceeding to purchase. Establish whether the exact budgeted cost for each item on the job costing sheet is correct and whether there may be an incorrect or outdated cost that was used in the Mixercal system. Notify the sales engineer if there are any cost discrepancies. Notify the Alt Managing Director and Expeditor, if Mixercal costs are incorrect.
• Engineer the job by producing detailed design drawings and issuing orders timeously with realistic delivery dates for both manufactured and purchased items.
• Check the workload on the suppliers to determine your delivery dates using the MIXTRAC System.
• Issue components from stock as required and following the stock issue procedure.
• Issue information required by works to ensure the correct assembly, painting, and packaging of each item.
• Provide additional details and drawings as may be required by the customer.
• Attend kick off meeting as required.
• Update the serial number book only with the contract and design no and any other special notes.

Inherent Requirements    
Qualifications

The following are minimum requirements for the contracts engineer position:

• Matric / Equivalent
• AutoCAD / SolidWorks / Equivalent

The following qualifications will be advantageous:

• Certificate / Diploma in Mechanical Engineering / Equivalent (Advantageous)
• Certificate in project management

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Key Responsibilities: 

• W.I.P. (Work In Progress) Reports for Status 50 Panels
• Monthly telephone report to Reception 
• IO Silo Cement Reading Count Sheet 
• Petty cash journals 
• Electricity consumption report 
• Scrap steel invoicing. 
• Fleet processing. 
• Diesel processing
• Burner fuel processing 
• Monthly telephone and stationery allocations and journals 
• Credit notes – update recon and file hard copies.
• Afrisam invoice processing 
• Internal crane charges 
• Vodacom processing 
• Verifying receipt of all stock count sheets 
• Cutting list preparation 
• Work instruction invoice journals.
• Internal company invoices
• Balancing intercompany loan accounts 
• Full stock processing 
• Vending: supplier invoices, cash-ups, cash recon, payments, and machine programming. 
• Expense breakdown reporting

Inherent Requirements    
Minimum Requirements: 

• Grade 12
• Proficiency in Sage Evolution is essential
• Computer literate 
• MS office with Intermediate or advanced Excel skills
• A bookkeeping or accounting certification would be advantageous 
• Experience in stock/inventory control and basic accounting functions is required
• Must be able to speak, read, and write in English 
• Excellent Communication and planning skills 
• Strong Interpersonal skills 
• Deadline driven and able to work under pressure

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Job Description    

• Procurement and Creditors function

Inherent Requirements    

• Matric
• Procurement and Creditors experience

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Job Description    
Purpose of Position:

• To identify and pursue new business opportunities in the guarding sector, build and maintain relationships with clients, and achieve sales targets while adhering to company policies and procedures

Key Performance Areas:

Key Responsibilities

• Sales Performance: Achieve or better 100 calls per week, with a minimum of 10 appointments per week, and a conversion rate of 1:10.
• Client Satisfaction: Ensure no sales complaints are received from clients, and maintain a high level of client satisfaction.
• Company Policies and Procedures: Adhere to company policies and procedures, including working hours, sales processes, and administrative tasks.
• Integrated Solution Sales: Ensure an integrated guarding solution is sold to the client, meeting their specific needs and requirements.
• Paperwork and Administration: Ensure all paperwork is in place, including sales contracts, invoices, and other administrative documents.
• Relationship Building and Entertainment: Build and maintain relationships with clients, including entertaining and networking.
• Sales Budget: Manage and adhere to the sales budget, ensuring all sales activities are cost-effective and within budget

Sales and Business Development

• Identify and pursue new business opportunities in the guarding sector, including cold calling, networking, and referrals.
• Build and maintain relationships with clients, including entertaining and networking.
• Conduct needs analysis with clients to identify their specific guarding needs and requirements.
• Develop and present integrated guarding solutions to clients, meeting their specific needs and requirements.
• Negotiate and close sales deals, ensuring all sales contracts and administrative documents are in place.

Client Relationship Management

• Build and maintain relationships with clients, including regular communication and updates.
• Ensure client satisfaction, including resolving any complaints or issues promptly.
• Identify and pursue opportunities to upsell and cross-sell to existing clients.
• Administration and Reporting
• Maintain accurate and up-to-date records of sales activities, including calls, appointments, and sales deals.
• Prepare and submit sales reports, including weekly and monthly sales performance reports.
• Ensure all paperwork is in place, including sales contracts, invoices, and other administrative documents

Inherent Requirements    
Minimum Requirements/Experience:

• Bachelor's degree in Business Administration, Marketing, or a related field
• Minimum 5 years of sales experience in the security industry
• Proven track record of sales success and leadership experience
• Excellent communication, negotiation, and interpersonal skills
• Strong analytical and problem-solving skills
• Ability to work under pressure and manage multiple priorities
• Proficiency in CRM software (e.g. (link unavailable), Microsoft Dynamics)

Basic legal requirements:

• Registration with the Private Security Industry Regulatory Authority (PSIRA)
• Compliance with the Private Security Industry Act (200
• Compliance with the Protection of Personal Information Act (2013)

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Purpose of Position:

• Managing monthly retainers and once off clients as allocated to them

Key Performance Areas:

Do assessment on all clients and develop action plan and time frame

• Site visits / on site meetings with all clients where necessary.
• Develop and email action plan, including time frame on the way forward.
• Develop all documents / files / contractors’ packs
• Once index is received from client, action in a timely manner.
• If we need to contact our client’s client for safety file requirements, this should be done on the same day the request is received from the client.
• Once index in received and actioned contact the client as soon as possible to request any documents that might be needed from them.
• Ensure a clear scope of work is confirmed by the client.
• Open and up to date communication with the client at all times.
• Deliver the file to the client, ensure there is enough time to work through the file with the client and answer any questions they might have. It would be ideal if the client can sign off the file at this stage with you being present.
• With once off clients a follow up email should be sent a week after delivering the file follow up on progress.
• Should any of these contractors’ packs be developed on Passport 360 or HSEC Online this should be
• Booking of all training, inductions and medicals managed by MSHEQ as well.
• Tracking should be done of any medicals, inductions or training expiring.
• Arrange payments for medicals where necessary.
• Communicate booking dates as well as any information the client might need to know or take with them.
• We should notify the client of any upcoming expiry dates 30 days in advance
• Communicate with all clients regarding progress
• Weekly reports, per retainer client, should be sent to the head of consulting every Friday.

Good Client record keeping

• No work is allowed to be done on a desktop. All work should be done on one drive in the relevant client’s folder.
• All documents received from clients via email should be saved to one drive immediately.
• All MSHEQ policies and procedures regarding the POPI act should be adhered to.

Site visits

• Travel sheets to be updated the same day or the following at the latest.
• Appointments should be made before travelling to any sites.
• Consultants must communicate with each other to ensure that trips are best utilised, if possible, all clients that work on that site should be actioned at the same time.
• Good relationships with all personnel on the mines / client’s clients should be maintained at all times.

Managing client’s risks identified

• For any client where safety files are developed for their premises / offices. Ensure that all relevant risks are identified and control measures put in place.
• Keep up with changes in laws and regulations.
• Keep up with all changes in laws and regulations.
• Subscribe to as many as possible websites, etc to receive emails on updates

Audits

• Audit date to be scheduled with client.
• Auditor to send introduction email together with audit criteria in order for client to prepare accordingly.
• Auditor to be on time.
• Complete audit to be conducted on site, incl. documentation and facilities.
• Audit report to be developed in a timeous manner.
• Before audit report is emailed / delivered, check with finance if payment was received.
• Audit reports to be hand delivered and close out meeting to be held with identified clients.
• Selling opportunities to be identified in audit and client to be informed that this is something that MSHEQ can assist with.
• A follow up email should be sent a month after the issue of the audit report to check how close out of findings are progressing 

General

• Overnight trips to client sites will be required

Inherent Requirements    
Minimum Requirements:

• Grade 12/Matric
• Samrak
• 3+ years Health and Safety Experience