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Our goal is to build a better, healthier future for people all over the world. Working through offices in more than 150 countries, WHO staff work side by side with governments and other partners to ensure the highest attainable level of health for all people. Together we strive to combat diseases - infectious diseases like influenza and HIV and noncommunica...
OBJECTIVES OF THE PROGRAMME
The objective of the Human Resources Unit is to deliver the new HR service model in an efficient and timely manner. This means responsibility for all human resources activities for the Country Offices, such as position classification, recruitment, contract administration, employment conditions and entitlements, policy formulation and staff development. As the first point of contact for HR issues, the team will provide advice on personnel matters to senior management and staff members in the countries of focus.
DESCRIPTION OF DUTIES
The incumbent will perform the following duties:1. Provide relevant HR information and initiate transactions in the Global Management System (GSM) in the following areas;--> Initiate position actions (Position classification and reclassification actions);--> Initiate Hiring and staffing actions and hiring of consultants through the Procurement module;--> Contract Management (appointments, extension of appointments, separation actions) changes in status actions;--> Advise on possible reasons of HRAP rejections;--> Provide support to Staff in initiating TRs for statutory travels (Processing of staff entitlements);--> Provide support to Staff in the use of the staff self-service module (GSM end-users). 2.Monitor and Report on HR Actions:--> Through regular reporting, he/she will monitor transactions initiated, appointments coming to an end and that need to be extended, separation actions for a timely action on the part of managers and staff.3. He/she will liaise with HR counterparts in HRM/AFRO and Global Human Resources services in Kuala Lumpur (GHR) to ensure a proper follow up on actions. Track transactions and follow up with overdue ones; 4. Hire conference staff (interpreters) for statutory meetings and for meetings taking place in the Regional Office. Organize the logistics including travel requests and travel claims. Communicate timely to requesting units providing feedback;5. Perform all actions related to recruitment and selection processes in Stellis Recruitment and onboarding system for fixed and short-term staff in the professional and general services categories such as requisition initiation, publishing of the vacancy notice, long listing, prescreening candidates and communicating the longlist with hiring managers, organizing testing and interviews and generating selection reports;6. Calculate entitlements applicable to various statutory allowances and grants, prepare and compile summaries of unusual cases/exceptions for reference purposes; verify reporting forms and related supporting documents for new staff members to determine entitlements;7. Brief staff members (new or current) on their entitlements with respect to remuneration and related allowances, social security and statutory travel;8. Provide advice on position descriptions and ensure all positions are updated and properly classified in the Global Management System (GSM); 9. Assist in recording and follow ups required for disciplinary related cases;9. The incumbent will serve as back up to the team members in similar covering their portfolio of countries.10. Perform any other related duties/responsibilities as required.
REQUIRED QUALIFICATIONS
Education
Desirable:
Experience
Skills
Work requires maintaining up to date knowledge on any changes to Staff Regulations and Rules as well as standard operating procedures. The incumbent is also expected to maintain computer skills including skills expertise in the Global Management System, to the standard of the Organization by self-study or in-house training. Knowledge of WHO rules, regulations, policies and practices would be an asset.
WHO Competencies
Use of Language Skills
Desirable:
The above language requirements are interchangeable.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at ZAR 382,742 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
OBJECTIVES OF THE PROGRAMME
Country Management Support Units (CSUs) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.
DESCRIPTION OF DUTIES
Under the direct supervision of the Operations Officer,the incumbent performs the following duties :-1.Manages the Front Office in professional manner so as to give good image to the WHO Country Office and the World Health Organisation in general.2.Places, receives, screens and directs telephone calls/ requests as appropriate and records messages as necessary.3.Manages the Conference Room by maintaining booking schedule of meetings including ensuring that the equipment in the Conference Room is in serviceable condition as all times.4.Receives and directs visitors as appropriate maintains register of all visitors. 5.Ensures that the telephone and fax lines and the equipment are always in good working order/ condition, and reports any faults to the service providers; maintains maintenance record of the telephone / fax equipment.6.Prepares summary of monthly telephone bills and raises bills for private calls. Assists with performing duties of secretarial nature as requested.7.Maintains daily attendance record of the staff. 8.Performs any other duties assigned by the supervisor.
REQUIRED QUALIFICATIONS
Education
Desirable:
Experience
Skills
-->Knowledge of switchboardand registry maintenance ;-->Ability to read,write and understand instructions in the working language and
WHO Competencies
Use of Language Skills
Essential: Intermediate knowledge of English.
Desirable:
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at ZAR 190,886 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
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