Internships at RBIDZ Special Economic Zone

Description

• The purpose of this internship is to provide practical workplace exposure and administrative support within the Property and Maintenance Department. The incumbent will assist with fleet management inspections, property inspections, record keeping, and general administrative duties to ensure that organisational assets, facilities, and fleet resources are maintained in a safe, compliant, functional, and presentable condition.

Key Responsibilities

Fleet Management Support

• Assist in conducting routine inspections of organisational vehicles before and after use.
• Complete vehicle inspection checklists and report any defects, damages, or irregularities.
• Monitor vehicle cleanliness and report vehicles requiring cleaning or maintenance.
• Assist in maintaining accurate fleet records, including inspection reports and service schedules.
• Track vehicle licences, service intervals, and maintenance due dates.
• Follow up on outstanding repairs and maintenance activities with service providers under supervision.
• Assist with the compilation of fleet utilisation and inspection reports.
• Ensure that all fleet documentation is properly filed and easily retrievable.

Property Management Support

• Participate in routine inspections of buildings, offices, common areas, and surrounding grounds.
• Identify and report maintenance defects, health and safety concerns, and housekeeping issues.
• Assist in monitoring the condition of facilities and property assets.
• Conduct follow-up inspections to verify completion of maintenance work.
• Assist in maintaining property inspection records and registers.
• Support the implementation of preventative maintenance programmes.
• Assist with stock counts and monitoring of maintenance-related consumables and supplies.
• Compile inspection findings and prepare reports for management review.

Administrative Support

• Provide general administrative assistance to the Property and Maintenance Department.
• Capture and update information on spreadsheets, databases, and filing systems.
• Prepare correspondence, minutes, reports, and presentations as required.
• Maintain organised electronic and manual filing systems.
• Assist in scheduling meetings, inspections, and appointments.
• Follow up on service requests and maintenance work orders.
• Receive, record, and track departmental documentation.
• Support procurement administration by preparing documentation and obtaining quotations where required and authorised.
• Assist with the preparation of monthly departmental reports.

Compliance and Health and Safety

• Adhere to organisational policies, procedures, and standards.
• Observe occupational health and safety requirements during inspections and site visits.
• Report unsafe conditions and incidents to the relevant supervisor.
• Maintain confidentiality of departmental and organisational information.
• Promote responsible use and care of organisational assets.

Requirements
Minimum Requirements

Educational Qualifications

• National Diploma, Diploma, or Degree in one of the following fields:
• Facilities Management;
• Property Management;
• Public Management;
• Transport Management;
• Logistics Management;
• Business Administration; or
• Any other related qualification.

Knowledge and Skills

• Basic understanding of fleet administration and property management principles.
• Knowledge of Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• Good administrative and organisational skills.
• Attention to detail and accuracy in record keeping.
• Ability to compile inspection reports and maintain registers.
• Good verbal and written communication skills.
• Ability to work independently and as part of a team.
• Time management and prioritisation skills.
• Problem-solving and analytical skills.
• Professionalism and a willingness to learn.

Behavioural Competencies

• Integrity and accountability.
• Customer service orientation.
• Reliability and dependability.
• Initiative and proactive attitude.
• Adaptability and flexibility.
• Ability to maintain confidentiality.
• Positive attitude and eagerness to develop professionally.

Additional Requirements

• A valid Code B driver's licence will be advantageous.
• Willingness to travel between organisational sites to conduct inspections.
• Ability to work in both office and field environments.

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Description
The successful candidate will be provided with relevant workplace skills and experience to prepare the learner for the job market; the development and training areas will include but not limited to the below.

• Inclusive Economic Transformation: Assist Economic Development Team with the coordination of economic transformation programs as per transformation plans.  Assist with coordination of economic development and corporate social investment project implementation and administration. Assist with coordination and attend to economic development project site visit and community imbizo and dialogues and expos. Assist with procurement administration processes in relation to economic development project and corporate social responsibility Assist with coordination of BBBEE verifications. Assist with consolidations of portfolio of evidence for report purpose
• Stakeholder Engagement: Assist with coordination of economic development meetings with internal and external stakeholders. Attend Imbizo, Consolidate minutes of the meetings and reports. Circulate registers and minutes.
• Relationship Management Assist with specific events aimed at governmental role players pertaining to transformation issues. Contribute to team success through driving a collaborative work environment. Assist with economic development programs handover.
• Financial & Risk Control Identifying, mitigating, and monitoring potential business risks in relevant business section. Supporting SHE policies & procedures and ensuring compliance thereto.
• Compile Reports Assist to compile Economic Development Reports

Requirements

• Matric/ grade 12
• Must be unemployed with no relevant experience
• Must not have done internship before
• Must be between ages of 20 and 35
• National Diploma/ Degree/ Btech in Economics/ Development Studies/Social Science/Business Development/Community Development Studies

Knowledge and Skills

• Ability to plan, organize daily work streams Communication skills Excellent Planning and Organizing skills. Effective IsiZulu communication skills Relationship Building Team player Good public relations skills.

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Description
The successful candidate will be provided with relevant workplace skills and experience in order to prepare for the job market. The development and training areas will include, but not limited to the below;

• Identifying workplace exposures / hazards and risks
• Develop, implement and maintain H&S policies, procedures, specification and manual
• Put controls in place to eliminate and minimize H&S exposures and risks.
• Research, investigate and draft H&S reports and proposals for Management consideration
• Providing input during the planning of infrastructural development processes.
• Liaise with H&S internal and external stakeholders with regard to H&S requirements
•  Assist to record and manage all incidents
•  Assist to monitor, analyse and report H&S performance indicators
•  Assist with undertaking fire and emergency drills
•  Assist to review and approve Safety files and plans.
•  Assist with the review of risk assessments.
•  Assist with the updating of legal register
•  Conduct compliance inspections
•  Provide administrative support to the workplace SHE Committee

Requirements

• Matric/ grade 12
• Must be unemployed with no relevant experience
• Must not have done internship before
• Must be between ages of 20 and 35
• Degree/Diploma in Occupational Health and Safety Management / Science or  or related field of study.
• Knowledge of relevant H&S laws (OHSA and regulations) and municipal H&S by-laws
• Knowledge of South African environment issues and challenges Verbal and written communication skills
• Research and report writing skills
• Competent in MS Office (Word, Excel and PowerPoint)
•  Ability to work independently
• Code 8 Drivers License would be beneficial but not essential.
• Demonstration of technical skills and confidence,
• Possess drive, ambition and passion for new challenges,
• Display high levels of commitment and initiative in your day to day duties
• Have positive team spirit and good interpersonal skills,
• Must be results driven at all times