Job Openings at Department of Tourism

REQUIREMENTS :

• Grade 12 certificate or equivalent. Knowledge of relevant Acts, policies, and prescripts, Knowledge of relevant HR practices in the Public Service, PERSAL

knowledge and Skills:

• Computer literacy (MS Office), Good Verbal and Written Communication, Flexibility and teamwork, Customer focus, Ability to work under pressure.

DUTIES :

• The successful candidate will be responsible for supporting effective recruitment, selection and appointment processes, sorting, capturing and numbering of applications, planning and arranging logistics for various meetings, attending and taking minutes of meetings, drafting various submissions,
• facilitating and coordinating Personnel suitability checks, drafting of offer and regret letters, executing PERSAL transactions related to recruitment and service benefits,
• supporting the administration of conditions of service and benefits, receiving incoming leave application forms, checking information on leave forms and accompanying attachments, capturing of leave forms on PERSAL, printing leave applications on PERSAL and EDMS, sending advice to finance section for payment after obtaining approval for leave gratuity, responding to enquiries on leave matters,
• acknowledge the receipt of various documents, sending relevant HR forms to the applicant for completion, capturing nomination of beneficiaries, completing and attaching relevant documents for pension withdrawals, opening of sp files for employees and ensure that documents comply with set standards as per the checklist, auditing of sp files and providing overall administration support to the unit. 

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REQUIREMENTS :

• Grade 12 certificate with accounting as one of the passed subjects.
• Knowledge of clerical duties, practices, as well as the ability to capture data, operate a computer, and collect statistics.
• Basic knowledge and insight of the Public Service financial legislations, procedures, and Treasury regulations (PFMA, DORA, PSA, PSR, PPPFA, Financial Manual). 

DUTIES :

• Record, organise, store, capture, and retrieve correspondence and data (line function),Update registers and statistics, Handle routine enquiries, Make photocopies and receive or send facsimiles,
• Distribute documents/packages to various stakeholders as required, Keep and maintain the filing system for the component,
• Type letters and/or other correspondence when required, Keep and maintain the incoming and outgoing document register of the component, Liaise with internal and external stakeholders in relation to procurement of goods and services,
• Obtain quotations, complete procurement forms for the purchasing of standard office items, Keep and maintain the asset register of the component,
• Establish and update a secure compliance filling system, Archive all reports, policy documents, and evidence of compliance activities, Maintain an audit trail for all key compliance events and decisions, Ensure that documents are easily retrievable, Maintain a leave register for the component, Keep and maintain personnel records in the component, Handle petty cash.