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  • Posted: Jan 17, 2025
    Deadline: Not specified
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    H Systems (Pty) Ltd (previously Hinges and Hardware (Pty) Ltd) was established in 1995 in the city of Pietermaritzburg. Over the past 20+ years, the company has been built into a leading service provider in aluminium profiles, aluminium systems and aluminium accessories to the window, facade and door manufacturing industry of South Africa. In 2016 H Sy...
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    Procurement Coordinator

    KEY PERFORMANCE AREAS

    • Purchasing.
    • Administration.
    • Reporting.
    • SHEQ Integrated Management System control.

    MAIN RESPONSIBILITIES

    PURCHASING

    Calculate Distribution Centre (DC) Inter Branch Transfers:

    • Calculate and determine the required stock quantities to be transferred from the DC to other branches based on stock shortages.
    • Communicate the transfer quantities to the branches and ensure the final numbers are aligned with the IBT schedule at the DC.
    • If stock is unavailable in the DC, source low-level inventory from an approved local supplier.

    Administer local buy-out stock orders for the company, including:

    • Prepare local orders according to procurement data sheets.
    • Source local buy-out stock from approved suppliers ensuring cost effectiveness.
    • Create purchase orders for local buy-out stock as required.
    • Place top-up stock orders with suppliers as required and ensure timeous delivery.
    • Follow up on local buy-out orders with suppliers as required, within lead time requirements.

    Prepare local and international hardware orders according to purchasing data sheets for final approval by Procurement Manager.

    • Upon approval, create, process, and track purchase orders (POs) to ensure timely and accurate delivery.
    • Assist in securing and tracking cost-effective transport (shipping) from the origin to the destination.
    • Coordinate with freight forwarders and internal teams to confirm order details and delivery timelines, ensuring telex releases and arrival notices are received and handed over to clearing agents.
    • Monitor the progress of orders to ensure goods or services are delivered on time.
    • Follow up with suppliers and logistics teams to resolve any delays or issues affecting deliveries.

    Prepare clearing instructions for import orders:

    • Ensure all import / Export information is correct.
    • Check Tarif headings for accuracy.
    • Ensure all shipments are adequately insured in transit.
    • Ensure correct delivery address.
    • Generate purchase orders (PO’s) of approved procurement stock purchases on SAGE.
    • Ensure purchase orders (POs) are accurately documented, properly approved, and correctly matched with invoices upon receipt.
    • Post Receiving of stock items (GRV) on SAGE for all containers received, upon completion of checks by warehouse.

    Update and verify branch stock levels recon weekly.

    • Identify and verify any shortages in branch stock levels.
    • Manage branch stock requests, escalate stockouts as necessary, and collaborate with internal departments to ensure timely replenishment from approved local suppliers.
    • Redistribute stock according to the IBT schedule or based on Branch Sales Orders, as applicable.
    • Split and allocate container stock as per the plan set by the Procurement Manager.

    Administer Return to supplier (RTS) on SAGE.

    • Process RTS if incorrect stock is delivered from supplier.
    • Process RTS if stock is short delivered from supplier.
    • Process RTS if there are price discrepancies.
    • Send processed RTS to supplier and request matching documentation.

    ADMINISTRATION

    SAGE inventory maintenance.

    • Code / description maintenance (ZZ / In active items/)
    • Bill of material maintenance (BOM’s)
    • Upload pricing into SAGE when required.
    • Evaluate and complete maintenance of groupings of inventory categories.

    Supplier communication.

    • Assist in communicating order requirements, expected delivery dates, and any modifications to existing orders.
    • Help resolve issues such as delivery delays, incorrect orders, quality concerns, or product discrepancies.
    • Support the maintenance of strong relationships with suppliers and vendors by providing essential information and addressing issues promptly.
    • Gather and update supplier/vendor contact details and terms of agreement.
    • Assist with supplier audits.
    • Ensure import documents are accurate, compliant, and valid.
    • Assist with optimising inventory costing by undertaking price negotiations with suppliers for competitive rates.

    REPORTING

    • Produce reports and statistics monthly.
    • Die recon schedule.
    • Supplier lead time report.
    • Ad Hoc procurement reports as required.

    SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

    • Ensure adherence to the OHS Act.
    • Comply with health and safety processes.
    • Participate in any Integrated Management System activities as required.
    • Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
    • Ensure adherence to all company policies and procedures.
    • Ensuring that procurement activities align with internal company policies, legal requirements, and industry standards.
    • Always maintain a high level of customer service levels standards.

    Requirements

    KEY JOB REQUIREMENTS

    QUALIFICATIONS

    • Diploma in Business Management, Procurement Management, or a related field, or a CIPS qualification.

    EXPERIENCE

    • 3+ years’ experience in a similar position, within the aluminium industry or a related field.
    • 5 years’ experience in a procurement environment.

    go to method of application »

    Human Resources Manager

    KEY PERFORMANCE AREAS

    • Recruitment.
    • Remuneration and benefits.
    • Training and Development.
    • Employment Equity.
    • Industrial Relations.
    • HR administration and reporting.
    • SHEQ Integrated Management System control.

    MAIN RESPONSIBILITIES

    RECRUITMENT

    • Design and implement a workforce planning strategy to attract, engage, and retain top talent, aligning with current and future business needs.
    • Lead and oversee the recruitment function to ensure streamlined, efficient, and effective hiring processes.
    • Manage the full recruitment lifecycle, including:
    • Securing approvals to recruit.
    • Advertising vacancies across internal and external platforms.
    • Shortlisting candidates based on job specifications and criteria.
    • Conducting pre-screening and initial assessments.
    • Organizing and participating in interview processes.
    • Performing reference and background checks.
    • Extending employment offers and negotiating terms.
    • Coordinating a seamless induction and onboarding experience for new hires.
    • Serve as the company representative with recruitment service providers and manage associated costs.

    REMUNERATION AND BENEFITS

    • Develop, implement, and maintain remuneration and benefits policies to ensure fair, competitive, and equitable practices that align with the organization’s strategic goals.
    • Provide advice and recommendations to the CEO and CFO regarding remuneration strategies and policies, ensuring alignment with market trends and internal equity.

    Coordinate the annual salary review process, including:

    • Position grading with the Remuneration Committee, as required.
    • Submission of data for salary benchmarking.
    • Analysis and reporting of salary data to inform decision-making.

    Payroll management:

    • Accurate capturing of payroll inputs.
    • Reconciliation and validation of payroll inputs.
    • Effectively manage leave policies to align with business and legal requirements.
    • Review and ensure accuracy of payroll data and compliance with legislation.
    • Prepare and submit statutory contributions (e.g., UIF).
    • Manage employee benefits programs, including medical aid, provident funds, and other offerings, ensuring seamless administration and compliance.
    • Ensure remuneration, payroll, and benefits processes comply with legislative requirements and company policies.
    • Provide regular reports and insights on payroll, benefits, and salary trends to support strategic decision-making and as required by the business.

    TRAINING AND DEVELOPMENT

    • Develop and implement strategies to build high-performing teams, enhance leadership capabilities, and foster a culture of innovation, accountability, and continuous learning.
    • Submit the Workplace Skills Plan (WSP) and Annual Training Report (ATR) to the relevant SETA annually, ensuring maximum grant recovery opportunities.
    • Collaborate with Line Managers to assess training needs and implement learning and development initiatives.

    Oversee the Learner Management System (LMS), including:

    • Designing and uploading job-specific training content.
    • Launching training programs and managing course distribution to employees.
    • Monitoring participation, tracking completion rates, and reporting on training metrics.
    • Ensuring the LMS is updated regularly with relevant, engaging content.

    Coordinate training activities to meet business needs and targets:

    • Source and manage training providers.
    • Designing and implementing internal training manuals, workshops, and competency assessments.
    • Tracking training outcomes and evaluating the effectiveness of programs.
    • Oversee the performance review process to support employee development, including:
    • Establishing systems for bi-annual employee evaluations.
    • Analyzing evaluation results to identify skill gaps, high performers, and areas for improvement.
    • Providing feedback and coaching to support employee growth and performance optimization.
    • Design and implement career development frameworks to support employee progression and retention.
    • Facilitate succession planning initiatives to ensure business continuity and the development of future leaders.

    EMPLOYMENT EQUITY

    • Oversee and manage all Employment Equity (EE) processes to ensure compliance with relevant legislation and alignment with organizational goals.
    • Conducting internal audits to identify gaps and track progress against EE objectives.
    • Developing, implementing, and monitoring the company’s Employment Equity Plan in collaboration with key stakeholders.
    • Chairing EE Committee meetings, fostering active participation, and ensuring alignment with the company’s transformation goals.
    • Preparing and submitting accurate and timely EEA2 and EEA4 reports to the Department of Labour.
    • Providing guidance and training to managers and committee members on EE responsibilities and legislative updates.
    • Monitoring the achievement of EE targets and addressing any areas of non-compliance.

    INDUSTRIAL RELATIONS

    • Provide guidance and support to maintain a constructive and positive employee relations climate.
    • Oversee and manage disciplinary and performance-related processes, ensuring alignment with legal requirements and company policies, including:
    • Drafting charge sheets and coordinating the appointment of external chairpersons for hearings.
    • Representing the company during disciplinary hearings or investigations.
    • Managing grievances and disputes effectively, including representation at the CCMA to resolve matters efficiently.
    • Proactively identify and mitigate risks to minimize labour-related costs.
    • Provide training and support to Line Managers to ensure fair and consistent application of disciplinary and performance management procedures.

    HR ADMINISTRATION AND REPORTING

    • Prepare and maintain comprehensive HR reports, including but not limited to payroll, recruitment, training, and ESG metrics.
    • Draft, review, and implement HR policies and procedures to ensure compliance with legal requirements and alignment with organizational goals.
    • Manage onboarding and integration frameworks to ensure a seamless experience for new employees and support their transition into the organization.
    • Oversee organizational design initiatives, including the development and maintenance of organograms and job descriptions to reflect the company’s structure and needs.
    • Ensure the accuracy and confidentiality of employee records.
    • Provide administrative support and assist employees with HR-related queries, ensuring timely and effective resolution of queries and concerns.

    SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

    • Ensure adherence to the OHS Act.
    • Reporting of Injury on duties to Department of Labour (CompEasy) timeously.
    • Enable employee engagement through developing and implementing appropriate participation and communication platforms.
    • Assist with Internal projects as required by the operational needs of the company.
    • Assist with HR required processes for the ISO Certification Project as required.
    • Responsible to comply with the SHEQ Integrated Management System (SHEQ-IMS) and the maintenance thereof.
    • Always maintain a high level of customer service levels standards.

    Requirements

    KEY JOB REQUIREMENTS

    QUALIFICATIONS

    • 3 Year Bachelor’s Degree in the respective field (NQF 7).

    EXPERIENCE

    • Minimum 2-3 years’ experience in a similar role.
    • Minimum 8 years’ Human Resources experience.

    Method of Application

    Use the link(s) below to apply on company website.

     

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