Job Vacancies at Affirmative Portfolios

Minimum Requirements:

• Bachelors of Commerce Degree or National Diploma equivalent with Accounting / Finance.
• 3-5 years’ experience in a similar role or Project Accounting.
• Good understanding of general ledger.
• Computer literacy

Responsibilities:

• Reporting to the Senior Manager: Finance, the incumbent will:
• The preparation and distribution of the daily cash report and cash variances.
• The daily download and reconciliation of the company’s bank accounts.
• Reconciling invoices and entering invoices into the accounts payable system.
• Filing and maintaining supplier records.
• Complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices.
• Receiving and logging invoices, maintaining, and updating an accounts payable ledger

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Overview:

Reporting to the Provincial Director of Operations, the incumbent shall Implement tailored and best-fit advice, support and solutions to address municipal challenges in focus areas that include the Built environment and planning function. Monitor and guide on legislative, policy and procedural compliance in municipalities to strengthen the institutional capacity and governance in municipalities relating to the respective focus areas.

Qualifications and Experience:

• Relevant Post-graduate qualification at Hons level (Development Planning, Town and Regional Planning or related discipline)
• Registered Professional Planner or eligible for registration as a Professional Planner with SACPLAN
• At least 6 years’ experience in Development Planning dealing with Spatial Planning, Land Use Management Integrated Development Planning and Economic Development, of which three years must be at managerial level.
• Thorough understanding of Municipal Planning in relation to Land Use Management, Spatial Planning and IDPs.
• Knowledge of the various tools and techniques used when implementing development planning initiatives and the linkages between Spatial Planning and Economic Development.
• Business processes re-engineering in relation to Municipal Planning and its linkages to Economic Development
• Well-developed administrative and management capacity in a programme related environment.
• Own car and driver’s license
• Computer literacy (MS Office: Word Excel PowerPoint Outlook, MS Project Management)

Core knowledge:

• Sound understanding of policy and legislative frameworks in area of responsibility.
• Knowledge of the business and sustainability requirements
• Understanding of project management principles
• Understanding of expense management principles and regulations

Specialised knowledge:

• Sector Knowledge and a sound understanding of the policy, legislative and regulatory frameworks governing the sector.
• Knowledge of the province and institutional knowledge of municipalities in the respective province
• Staying abreast of new developments in the area or responsibility
• Working knowledge of the developments (globally and in South Africa) in the related professional disciplines reporting to the position
• Working Knowledge of the LG Sector and the relevance of the company in the space
• Working Knowledge of company Mandate, value chain, business model and core business objectives.

Key Performance Areas:

Research and Benchmarking:

• Identify Best Practice in relation to Infrastructure development, Human Settlements, Roads and Transport, Climate Change, resilience and IDP processes.
• Under the guidance of sector specialists and management, provide ongoing analysis of the key challenges, needs and trends in area of specialisation, to ensure that local government strategies and programmes are appropriately implemented.

Representation at IGR & Other For a (lobbying and Advocacy):

• Participate in Integrated Development Programme (IDP) structures at municipal level.
• Participate in Provincial Growth Development Strategy (PGDS) processes.

Support Advice and Capacity Building:

• Ensure the company has capacity to assist municipalities in the creation of IDPs and monitoring.
• Assist municipalities to be sustainable and enable human settlements.
• Assist municipalities with issues of legislative compliance and interpretation.

Monitoring and Evaluation:

• Support the development and Implement monitoring and evaluation process to track the progress on implementation of policies, legislative compliance and programmatic implementation in municipalities.

Programme / Project Management:

• Implement appropriate project management methodologies and disciplines and manage full project cycle on assigned projects including M&E.
• Plan and integrate programme roll-out to municipalities.

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Responsibilities:

• Review commitments, GRN’S and payments on the SYPRO system.
• Ensure that payments are processed within 30 days of receipt of invoice.
• Draw expenditure reports and analyse expenditure trends within the company responsibility.
• Monitor spending trend and institute corrective measures e.g. journaling process and reallocation of funds.
• Implement sound financial management controls to ensure that the company remains within its cash flow budget.
• Consolidate monthly, quarterly and annual expenditure reports.
• Develop and implement register for payment and other related correspondences.
• Processing of invoices on the SYSPRO financial system.
• Participate and make inputs during the budgeting process.

Minimum Requirements:

• Recognised Grade 12 certificate.
• A recognised tertiary qualification in Finance and Accounting (e.g. B. Comm, with Accounting as majors or minimum three (3) year Bachelor Degree / Diploma.
• Diploma in Administration and / or fleet management will be advantageous.
• One (1) year relevant work experience in Finance.
• Experience that would assist the incumbent in driving a service excellence mindset and building relationships within the organisation.
• In depth knowledge of Finance (Expenditure Management) and how to implement and leverage these within a matrix business environment.

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Purpose:

Seven Customer Service Agent positions are currently available at the Head Office of the GPAA based in Trevenna. These positions will be filled as 12-month temp positions. The purpose of the role is to provide administrative functions and to resolve queries and complaints on first contact within the Clients Relationship Management environment.

Key performance areas:

The incumbent will be responsible for a wide variety of tasks which includes but are not limited to the following:

• Provide quality customer service within CRM:
• Handle all face-to-face enquiries received effectively
• Follow up and finalize enquiries referred to other business units, within the agreed time frames
• Respond to emails, web queries, posted queries/courier services, faxes within allocated time frame
• Update on all the relevant GPAA systems
• Provide Client liaison services within the office:
• Respond to escalated queries within allocated time frame
• Interact with the departments and members regarding outstanding queries
• Relationship management on any changes happening in the various sections
• Provide/ request feedback to various clients and stakeholders
• Follow-up with business units and provide feedback to clients until cases are finalized
• Effective and efficient administration of documents received
• Provide administrative support at outreach initiatives
• Provide data inputs in the compilation of the reports:
• Report any issues/make recommendations with regards to ongoing service improvements and maintain a high level of client care
• Compile and submit daily, weekly and monthly production statistics to the supervisor
• Check and update consolidated/escalation lists to the supervisor

Competencies, Knowledge and Skills:

• Excellent problem solving skills
• Excellent presentation skills
• Excellent communications skills, both verbal and written
• Ability to communicate with clients.
• Time management skills
• Self-management – being able to work independently
• Knowledge of Employee Benefits
• Knowledge of client relations management
• Geographical knowledge of the Province applying for

Minimum requirements:

• An appropriate three-year tertiary qualification (at least 360 credits) with 18 months proven experience in the processing (administration) of life insurance/employee benefits or client relationship management/client care within Employee Benefits, Life or other Insurance, Medical Aid environments or similar financial institutions.
• OR
• A Grade 12 Certificate/Senior Certificate (Matric) with three years proven experience in the processing (administration) of life insurance/employee benefits or client relationship management/client care within Employee Benefits, Life or other Insurance, Medical Aid environments or similar financial institutions.
• Knowledge of GEPF products and services will be an advantage