Job Vacancies at Exxaro Resources

PURPOSE:

• To direct and co-ordinate operational aspects through project life cycles to ensure optimum performance according to Life of Mine, business requirements, organisational objectives and sound engineering practice.
• To provide support to Manager, Engineering to optimize performance of equipment through operational and maintenance processes, methods and technology of assets.

MAJOR CHALLENGES:

• Ensuring operational readiness related to projects.

Minimum Requirements    

QUALIFICATIONS:

• BEng Electrical Engineering (Essential/Minimum or)
• BEng Mechanical Engineering (Essential/Minimum or)
• B Tech Electrical Engineering (Essential/Minimum or)
• B Tech Mechanical Engineering (Essential/Minimum)
• Gov Cert of Competence: Engineering (Essential/Minimum)
• Management Development Programme (Essential/Minimum)

EXPERIENCE: 

• 6-8 years Relevant plant, production, operational and maintenance experience; Project Management, Design and development experience. With coal underground or surface experience 

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)
• MHS Act Regulation 2.13.3.1 (AME) (Essential/Minimum)
• Competence: SAP Position Specific Module (Essential/Minimum)
• Engineering Council of SA (PrEng) (Recommended/Desirable)

Duties & Responsibilities    

Asset Management    

• Ensure availability, reliability and cost optimisation of assets
• Ensure asset management alignment to business strategies
• Value adding to business asset management
• Ensure effective life cycle management of assets through application of Physical Asset Management (PAM) principles and Reliability Centred Management (RCM) principles

Compliance, Governance and Assurance    

• Establish an effective methodology of business operations, communications and control whereby statutory compliance and appropriate mitigation of risk is achieved
• Ensures compliance to sound engineering standards to quality
• Develop operating procedures to align with business objectives
• Ensure adherence to Occupational Health and Safety (OHS) Act, Mine Health and Safety Act (MHSA), South African National Standards (SANS) and compliance with company specific Safety Health and Environmental (SHE) policies and procedures
• Manage risk and monitor standards
• Create awareness and assume responsibility for SHE practices

Continuous Improvement    

• Initiate continuous improvement initiatives leading to cost saving opportunities whilst keeping abreast of new developments within specialist field
• Liaise with other departments toward evaluating new technologies to improve process capabilities, product quality and throughput requirements
• Implement Theory of Constraints (TOC) principles to optimise process capability and asset management
• Conduct research work in order to initiate process changes

Customer and Client Relationship Management    

• Represent operations, maintenance and service departments in projects
• Provide expert technical and operational support to project teams and operational teams

Effective People Management    

• Promote teamwork, provide support and manage performance by creating and maintaining individual development plans of subordinates
• Oversee activities of reporting staff and strive toward achieving operational targets
• Perform fair and reasonable tasks related to job and working environment, at discretion of Manager
• Ensure staff are motivated, empowered and lead by sound performance management and transformational leadership practices

Financial Management    

• Prepare and control section's annual budget by forecasting operational costs and monitor expenditure and cash flow on a regular basis
• Focus on advancements in specialist field in order to assess advancements and potential cost reduction

Functional Excellence    

• Adhere to functional policies, standards, guidelines, procedures, end to end processes, tools, templates etc.
• Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication and bureaucracy
• Apply functional best practices, promote sharing of best practices and knowledge

Operational Support    

• Coordinate commissioning, quality assurance processes as well as performance criteria testing
• Conduct complex analysis of project systems and processes
• Provide technical inputs to the project team
• Provide inputs in designs, technical reviews, Hazard and Operability Study (HAZOPS) and other project related reviews
• Ensure design for operability, maintainability and efficiency

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PURPOSE:

To execute Supply Chain Management (SCM) Customer Interaction Centre (CIC) support activities in a manner that ensures excellent customer service delivery

Minimum Requirements    

QUALIFICATIONS:

• Diploma Supply Chain Management (Essential/Minimum or)
• National Diploma (Relevant) (Essential/Minimum)
• Certificate First Line Management (Recommended/Desirable)

EXPERIENCE: 

• 3 years Experience in a customer interaction environment. Knowledge/understanding of the SCM policies and processes. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa). (Essential/Minimum)    Operational

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)
• Competence: MS Office Relevant Package (Essential/Minimum)

Duties & Responsibilities    

Case Management    

• Execute CIC activities within agreed scope of service offerings in support of Exxaro’s SCM function.
• Provide suppliers functional support that relate to SCM procedures, processes, and systems
• Manage incoming queries via calls or tickets for resolution within agreed service level agreements.
• Ensure all logged calls or tickets are regularly updated and compliantly closed when resolution has been reached.
• Escalate queries when resolution cannot be self-resolved and thereto track progress, informing customers of updates and expected timelines.

Customer and Client Relationship Management    

•  Adhere to defined SLA’s and KPI’s as per service offering.
• Communicate and interact professionally and effectively with customers.
• Good professional written and interpersonal skills, with the ability to interpret technical information and thereto communicate effectively.
• Build and maintain relationships with all customers and stakeholders to achieve operational excellence.

Delivery Management    

• Assist and direct users in executing self-service options, and systems.
• Provide customer service in accordance with corporate governance rules and standards.
• Execute responsibilities according to defined guidelines and standards.

Effective People Management    

• Performance management: Adhere to performance management procedures
• Culture/functional climate: Uphold the culture and values within the function. Foster effective teamwork and unity

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PURPOSE:

• Provide legal guidance and support to the Group Manager Legal and Compliance and the organisation to support Exxaro’s commercial activities.
• Provide specialist legal advice on various legal matters such as commercial contracts, transaction negotiations and various commercial compliance issues.
• Collaborate with internal stakeholders to ensure that commercial activities align with legal requirements, manage risks, and ultimately assist in the achievement of business objectives.

MAJOR CHALLENGES:

• Dealing with complex commercial and contractual issues
• Keeping abreast of and interpreting new legislation and regulations and the commercial and contractual risks to the business.

Minimum Requirements    

QUALIFICATIONS:

• LLB Bachelor of Law (Essential/Minimum)
• Magister Legum (LLM) (Recommended/Desirable)

EXPERIENCE: 

• 8-10 years Admitted Attorney or Advocate registered with the Legal Practice Council
• Approx. 8 years relevant experience practising law with a focus on commercial transactions and contract law preferably in a corporate legal department or law firm setting.
• Critical role in ensuring the legality, compliance, and commercial success of our operations. This role involves a combination of legal expertise, commercial acumen, and strategic thinking within the context of the mining industry.
• Experience in drafting, negotiating, and interpreting complex commercial agreements and contracts
• Demonstrated excellent analytical and problem-solving and decision- making skills with the ability to assess legal risks and provide practical solutions in a business context
• Strong understanding of commercial law principles, contract law, intellectual property rights and regulatory compliance requirements  (Essential/Minimum)    Management

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)

Duties & Responsibilities    

Cost Management    

• Monitor and enforce effective control, governance, and compliance procedures throughout area of specialisation to prevent and reduce financial wastage.
• Increase operational efficiency and suggest solutions to enhance cost effectiveness.

Internal Business Processes    

• Assist Group Manager Legal and Compliance with performance and budget utilization of the legal function.
• Monitor and review performance achievement and targets.
• Assist with compilation of annual budget and control the expenses.
• Influence the improvement or enhancement of business processes and methodologies.

Legal & Compliance Counsel Provision and Management    

• Assist Group Manager Legal and Compliance to promote and protect the company’s legal rights in contracts and agreements.
• Draft, review, and negotiate various contracts including but not limited to mining leases, joint venture agreements, procurement contracts, and service agreements.
• Identify legal and commercial risks associated with mining activities and developing strategies to mitigate these risks. This may involve conducting risk assessments, advising management on risk mitigation measures, and implementing appropriate risk management protocols.
• Aid the process of obtaining and renewing licenses, permits, and approvals required for mining activities.
• Handle legal disputes, claims, and litigation matters that may arise while mining operations. This includes assessing the merits of legal claims, engaging with external legal counsel when necessary, and representing the company's interests in dispute resolution proceedings.
• Conduct legal due diligence for potential acquisitions, partnerships, or investment opportunities related to mining projects. This includes reviewing legal documents, identifying legal risks, and providing recommendations to senior management.
• Develop and deliver training programs to educate employees on legal compliance and commercial best practices.
• Conduct legal research and analysis on various issues related to mining law, contract law, and corporate law. This may involve analysing case law, statutes, regulations, and legal opinions to inform decision- making and strategy development.
• Stay updated on changes in legislation, regulations, and industry trends that may impact the mining operations and advise the management accordingly.
• Identify opportunities for innovation and process improvement to increase overall efficiency of the legal function.
• Support Mergers & Acquisitions transactions and joint ventures in line with Exxaro’s strategic focus.

Process optimisation and integration    

• Ongoing custodianship and application of relevant functional principles,
• methodologies and standards to ensure sound legal compliance across the Group.
• Identify and implement process and integration optimisation opportunities within the function and across the organisation when conducting legal interventions.
• Provide thought leadership and continuously improve and promote methodologies, processes, and standards to efficiently support legal activities within Exxaro.

Safe and Healthy Work Environment    

• Ensure compliance with all applicable Safety Health and Environmental
• (SHE) policies and procedures in line with set standards.
• Encourage a culture that focuses on safety in all operations.

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PURPOSE:

• Participate as an active member of the team by performing diverse administrative duties and overseeing the day-to-day operations of the team, office, and/or workplace. Work with team members in planning, prioritising, and organising time and tasks to meet team deadlines.
• Ensure that the office functions smoothly and efficiently, facilitating effective communications internally and externally, and allowing the broader team to focus on their core accountabilities and assigned projects.
• Serve as a central point of coordination and support for the team, helping to create a well-organised and productive work environment.
• Coordinate and track queries and the progress of strategic initiatives and projects.
• Provide a full suite of administrative, logistics and research support to the head of the department and the team ensuring they’re prepared for daily events and informed of relevant business developments.
• Assist in the preparation of and coordination of meetings, workshops, presentations, including following up on recommended actions or next steps.
• Build and maintain positive relationships with internal and external stakeholders, particularly in the distribution of communication to other departments and business areas, fielding, following up on, and providing feedback on all queries relevant to the team.
• Plan and arrange detailed travel plans and itineraries, including compiling documents for travel-related meetings and accompanying line and team managers when requested.
• Assist in monitoring and managing the team's budget.

MAJOR CHALLENGES:

• Working in a fast paced, dynamic and often deadline driven environment, requiring the ability to adapt to changing organisational dynamics and effectively prioritise tasks and time management to address various administrative duties, team needs, and unexpected issues.
• Communication, conflict resolution and team cohesion challenges related to working with a diverse group of employees, with different needs, personalities, and work styles.
• May need to facilitate difficult conversations and ensure a positive and inclusive work environment.
• Staying organised and ensuring all tasks are completed accurately and on time.
• Staying up-to-date with evolving business developments and strategies.
• Staying compliant with various regulations, such as labour laws, health and safety regulations, and data protection laws, is critical.

Minimum Requirements    

QUALIFICATIONS:

• Grade 12/Standard 10 English (Essential/Minimum and)
• Certificate Business Administration (Essential/Minimum or)
• N Cert: Secretary Office Administration (Essential/Minimum or)
• Diploma Office Administration (Essential/Minimum)
• B Degree (Relevant) (Recommended/Desirable)

EXPERIENCE: 

• 3 years Proven experience and track record of successfully managing administrative, coordination, research, and analysis aspects in a corporate setting. Proficient in the use of communication and collaboration tools, such as MS Office Suite, document management systems and databases. Strong interpersonal skills with ability to foster effective communication and collaboration within the team and the organisation. Ability to work closely with other departments to support cross- functional projects and initiatives. Strong planning, organising and integration skills, with proven ability to manage multiple projects and prioritise tasks effectively. Ability to work independently and in a team environment.  (Essential/Minimum)    Team Member

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)

Duties & Responsibilities    

Administrative and Support Services    

• Provide comprehensive administrative and support services to line manager and other team members within the department daily.
• Handle email and correspondence and ensure effective communication within the office.
• Manage and organise schedules, appointments, and meetings for line manager and team members.
• Prepare and distribute agendas, take meeting minutes, and follow up on action items.
• Assist in managing email correspondence and communications, resolving issues where possible and acting as a gatekeeper when necessary.

Budget Management    

• Assist in monitoring and managing the team's budget, including tracking expenses, processing invoices, and reporting to the appropriate stakeholders.

Communication and Cross Functional Coordination    

• Act as a point of contact for internal and external stakeholders, fostering effective communication and collaboration.
• Collaborate with other teams to support cross-functional projects and initiatives.

Compliance, Governance and Assurance    

• Comply with applicable processes, procedures, statutory laws and Regulations.
• Ensure document control systems/database processes/procedure are in accordance with procedural standards and regulatory reporting requirements.
• Ensure level of authorisations are applied within applicable processes.

Data and Document Management    

• Maintain and organise important documents, presentations, and reports in both accessible formats.
• Implement document version control and ensure the security and confidentiality of sensitive information.
• Support the development, implementation and change management requirements for new information management systems and processes within the team.

Event Planning and Coordination    

• Plan and coordinate team meetings, workshops, special events and roadshows, including logistics, catering, and necessary materials.
• Collaborate with other departments to execute strategic team events.

Facilities and Office Management    

• Oversee office space organisation and maintenance, ensuring a clean and productive workspace.
• Manage office supplies and equipment, coordinating with vendors for replenishment and maintenance.
• Handle incoming and outgoing mail, packages, and deliveries as needed.