Job Vacancies at Sappi

As an HR Administrator, you will be responsible for: 

Coordinate the administration of benefit funds, for Mill (i.e., retirements/deaths/withdrawals and disabilities).
Coordinate administration involving the sign-on/transfer/promotions/termination of permanent and temporary staff/hired labour as per policy and procedures.
Coordinate and prepare Mill annual increases by compiling of non-bargaining unit increases distribution HOD’s and consolidation and prepare Mill bonus spreadsheet for finance department, verification of MIS spreadsheet.
Administration of employee benefits (i.e., Funeral Benefit / Medical Aid Schemes / Travel Allowance / Long Service Reward System etc.).
Coordinate quarterly payment of boarding fees as per invoice from school and within budget. Process all boarding school changes and deductions to payroll.
Coordinate quality control assurance monthly audits on time management/administration/boarding fees/cellphone allowance/temp employees/disabilities.
Coordinate all payroll input scanning to SS payroll for capturing in line with payroll cut-off dates.
Coordinate tool allowance applications and deductions to payroll and acting allowances calculations.
Coordinate the maintenance of position numbers/organigrams/structures and updates of all control manpower movement through SAP PD, Org management and personnel admin data. Upload of manpower budget SAP PD.
Compile SAP reports and month-end statistics for Mill.
Compile achievement awards letters and process payments to payroll.
Annual ordering of long service awards tokens within budget.
Administer a central filing system, IMS system Index, HR forms and DMS filing of payroll input.
Assist with the administration on community services-related matters.
Coordinate compiling of disability forms as per fund rules.
Provide an aftercare service to widows and pensioners.
Provide a front desk service to all employees.
Provide support to the HR consultant operations.
Maintain job evaluation database.
Printing and sealing of payslips.
 

 What are we looking for?

Grade 12
Relevant NQFL 5 Human Resources qualification
One to three years’ experience in HR administration
 

What’s in it for you? 

Opportunity to work within a global organisation that continues to thrive in a rapidly changing world even after 80 years of existence
learning and development programmes to fast-track your career within Sappi
Opportunities to travel (dependent on upon the role)
Market leading leave benefits.
Employee wellbeing benefits.

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As a Safety Technician, you will be responsible for:

• Review all risks mill-wide to determine high level risks and Implement relevant and appropriate plans eliminate/reduce/mitigate risks to the mill.
• Ensures the mill’s emergency preparedness and response plans via simulations/drills.
• Ensures that the mill’s emergency response team is adequately equipped with the skills, resources and training as required during an emergency.
• Ensures Mill REA in respect of Insurance Requirements
• Oversees Mill Security Department.
•  Maintains and ensures the sustainability of the OHSAS 18001 health and safety management system via an integrated SHEQ management system.
• Monitor health and safety performance and maintains records through effective document control system
• Ensures legal compliance to health and safety laws and regulations mill-wide.
• Implements proactive measures to curb injuries and other safety incidents mill-wide.
• Keep abreast of health and safety legal regulations and updates relevant section heads on applicable legislation
• Liaise with legal consultants to ensure mill legal status pertaining to health, safety and security requirements.
• Ensures a safe working environment with the development of safety and housekeeping strategies.
• Ensures that the Section complies in all respects with the relevant statutory requirements (OHS Act, Legal Appointment, etc).

What are we looking for?

• 3 Year degree/diploma – Environmental Health/Safety Management
• Certified as an Auditor
• At least 5 years relevant risk experience
• Computer literate (MS Office Package)
• SAP experience will be advantageous

What’s in it for you?

• Opportunity to work within a global organisation that continues to thrive in a rapidly changing world even after 80 years of existence
• Learning and development programmes to fast-track your career within Sappi
• Opportunities to travel (dependent on the role)
• Market-leading leave benefits
• Employee wellbeing benefits

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As a Risk Administrator, you will be responsible for:

• Schedule and co-ordinate Safety team meetings, take minutes and share with team
• Conduct monthly Safety, Health and Environmental (SHE) checks at Victoria Country Club (VCC)
• Log SHEQ deviations on the Isometrix, reporting unsafe conditions to management for action.
• Manage dashboard, contractor man hours and deviations on Isometrix
• Facilitate Root Cause Analysis for Employee or Contractor injuries and assist in compiling reports.
• Assist with forestry wide risk and document review according to integrated management systems requirement.
• Facilitate a forestry-wide risk assessment and continuously update risk assessments
• Consolidate Safety Managers audit reports highlighting non-conformance and non-compliance for Management review
• Ensure all legislative required appointments are made, and assigned persons are aware of their roles and responsibilities
• Co-ordinate Safety awareness events and prepare Safety communications for publication in various mediums
• Train staff on Stop Think Before You Act (STBA) & contractors on STBA & Visible Felt leadership (VFL)
• Submit weekly and monhly reports on forestry deviation, card and IOD reports
• Provide administrative support to the Forests Risk department 
• Carry out general induction, orientation, SHEQ awareness programs and site-specific inductions
• Generate SAP payment requistions and ensure that purchase requisitions, order numbers and tax invoices are processed using SAP to ensure that vendor's are paid in line with company policy and internal procedures
• Filing of records and documents, current and historical, as per Occupational Health and Safety legislation on the Sappi database
• Consolidate risk monthly report for Area Manager by merging team reports for submission to the Management team
• Arrange meetings and functions for Risk team and take minutes when required
• Order, track and control PPE for visitors and office personnel based at Victoria Country Club (VCC) and visitors
• Extract deviation management records, review and identify trend analysis and share with Management for risk analysis and intervention
• Support and ensure that the Deviation Management System is used to record SHEQ incidents and provide statistics for SHEQ monthly reporting
• Create SHEQ alerts to raise awareness and translate documents to Sesotho and IsiZulu (WSWP/Toolbox talks/Checklists or any required material)
• Ensure SHEQ alerts and SHEQ talk to IT to be published on CSS and RMS 
• Check contractor stats submitted monthly by contractors and ensure accurate logging of manhours on Ismetrix
• Submit stats and IOD reports on a monthly and quarterly basis 
• Ensure STBA training is conducted for Contractor and Own Ops employees
• Conduct refresher training for SHE reps and Supervisors (Train The Trainer) and issue certificates
• STBA training is conducted infield per area/Sappi offices and records are kept
• Report on Emergency Response & Simulations stats (KZN Alert Forum) 

What are we looking for?

• Matric
• A Safety Management related qualification preferable 
• Minimum 2 years relevant experience
• Proficient in IsiZulu 
• Strong computer literacy (Word, Excel, Powerpoint)
• SAP knowledge , Isometrix knowledge advantageous 
• Knowledge of ISO Systems
• Valid drivers license

What’s in it for you?

• Opportunity to work within a global organisation that continues to thrive in a rapidly changing world even after 80 years of existence.
• Learning and development programmes to fast-track your career within Sappi.
• Opportunities to travel (dependent on upon the role).
• Market leading leave benefits.
• Employee wellbeing benefits.