Job Vacancies at The Biovac Institute

Job description

The Biovac Institute requires a Store Coordinator to contribute to its mission of establishing local biological and vaccine manufacturing capability at its Cape Town based site. Being the only one of its kind in South Africa, Biovac strives to respond to the vaccine needs of the developing countries, specifically South Africa and Sub Saharan Africa. This is a particularly exciting time for the company as it continues to grow, strengthen and build on its success and further develop its capabilities, products, services and market diversification.

The successful incumbent will report to the Material Handling Supervisor.

Key Areas of Responsibility:

• Adherence to SOP’s and efficiency standards to ensure effective material handling activities and storage of all goods in stores and warehouse.
• Process requisitions and BOM requests by picking required goods.
• Review and complete all relevant documentation as it occurs.
• Perform transactions on the stock management systems (electronic and/or manual) to reflect the activity performed and are up to date.
• Perform physical stock counts, expiry checks and submit reports to the stock controller.
• Control and issue consumables for general use on site.
• Assist the Storeman in performing the physical receiving operations and complete all relevant documentation to GDocP standards and follow all applicable SOP’s.
• Ensure all physical controls over the goods receiving area are in place and operational.
• Evaluate received goods for presence on the AVL and specification for the mode of release by reviewing the item specification.
• Informs line management as to quantities of consumables used for operations are as per the required minimum as dictated by safety/ buffer stock levels.
• Ensure orders are placed with Procurement/Planning when minimum stock keeping levels for goods are reached.
• Ensure systems are followed for all material handling operations; receiving, pick, pack and stock control are in accordance with GWP.
• Ensure material handling and stock records are systematically filed and easily retrievable.
• Ensure maintenance of the area and any equipment used in daily activities.
• Check calibration and maintenance records of the section and escalate any problem areas.
• Ensure goods are protected at all times to prevent deterioration and/ or loss.
• Proactively plan for the packing operation to ensure no delays to site operations.
• Ensure RTS are processed timeously and the goods packed according to SOP.
• Ensure accurate picking of the goods as reflected on the requisition slip of BOM list.
• Ensure pick lists are completed correctly as per SOP, GDocP and training.
• Assist the Storeman in organising timeous transfer goods to departments and between various logistics stores or warehouses.
• Ensure that materials for dispatch to site or externally are read for delivery at stipulated times.
• Escalate any deviation to standards to management.
• Ensuring that the demand/ orders stemming from the Planning section is met
• Create, analyse and distribute various reports regarding requirements, progress, fulfilment, and backlog issues.
• Troubleshoot internal material issues such as quality, and transfer issues.
• Interface with planning team to insure required materials will be available when needed to release production build orders to manufacturing on schedule. This may occur at different forums/meetings.
• Completion of GRC
• Tracking receipt to release time
• Prepare all necessary delivery and receiving documents and perform relevant transactions on SAP. Accurate verifying, scanning and capturing of physical goods receipts for the store in accordance with company policy and SOPs
• Monitor temperature in the Stores on a daily basis and report any anomalies
• Coordinate stock transfers between various Stores to ensure goods available at appropriate time for manufacturing operations
• Co-ordinate receiving at third party warehouses and manage the goods within Biovacs ERP system.
• Liaises with stakeholders; Production, Quality control and Quality Assurance with respect to availability and quality management of goods.
• Prepares documentation package for Finance
• Liaises with procurement for Return to Vendor goods and discrepancies identified on receiving.
• Perform all tasks to satisfy quality and time standards
• Assist in data capturing
• Manage and control high risk stock by ensuring effective document flow, including capturing and filing
• Complete delivery notes for goods being delivered

Technical Competencies

• Computer Literacy
• Cold Chain Processes
• GWP Compliance and Processes
• Basic Understanding of Legislation relating to Occupational Health and Safety.
• Standard Operating Procedures
• Quality management systems

Generic Competencies

• Planning, Organising, execution and monitoring
• Creative problem solving skills
• Internal stakeholder management
• Action & Results Oriented
• Assertive & Resilient
• Ability to multi task
• Influencing skills
• Proactive
• Clear, timely and effective communication skills both verbally and in writing

Minimum qualification(s)

• Matric/Grade 12 or equivalent.
• Certificate in Storekeeping/ Warehousing or equivalent.
• Recognition is given to Prior Learning and practical experience.

Knowledge and Experience:

• At least 3 years’ experience within a similar position.
• Sound technical ability in the field of stock control or stores management.
• Experience in quality management systems within a cGMP facility
• Computer literate with experience in working with an ERP system ( SAP)

Preferred:

• Experience in warehousing within the pharmaceutical industry.
• Knowledge and experience in quality management systems within a cGMP facility.
• Knowledge of Pharmaceutical related legislation.

All positions will be filled in accordance with our Employment Equity policy as The Biovac Institute is committed to the pursuit of excellence, diversity and redress. If you are interested in applying for this position, kindly forward your application onto [email protected] by close of business on 6 September 2017.

Kindly note that by submitting your application for this career opportunity you agree that Biovac may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business

Should you not hear back from us within three weeks of submitting your application, please consider your application unsuccessful on this occassion.

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Job description

The Biovac Institute requires a Planner to contribute to its mission of establishing local biological and vaccine manufacturing capability at its Cape Town based site. Being the only one of its kind in South Africa, Biovac strives to respond to the vaccine needs of the developing countries, specifically South Africa and Sub Saharan Africa. This is a particularly exciting time for the company as it continues to grow, strengthen and build on its success and further develop its capabilities, products, services and market diversification.

The successful incumbent will report to the Planning Section Head.

The Key Performance Areas for this position include:

Duties & Responsibilities

• In SAP create and maintain Materials Master Data, Demand Data, Production Master Data, Work Centres, Bill of Materials, Routings and Production Versions.
• Create Production Orders, Confirm Production Orders Coordinate and release production orders.
• Check materials movements in SAP
• Responsible for PP module month end process in SAP.
• Evaluate available capacity and review Bottleneck work centres in SAP
• Run MRP and maintain exception messages in SAP
• Load independent requirements in SAP
• Load requisitions in SAP and create Purchase Orders in SAP
• Participate in planning meetings with Stakeholders and related cross- functional participants to help establish Master Plan, Operations Plans and Inventory Levels for specific finished good products.
• Analyse and manage independent demand materials to maintain sufficient supply according to provided company guidelines.
• Distribute Shop Floor Documentation.
• Revise schedules as needed to accomplish certain benchmarks in the manufacturing process.
• Interface with Purchasing team to insure required materials will be available when needed to release production build orders to manufacturing on schedule.
• Create, analyse and distribute various reports regarding requirements, progress, fulfilment, and backlog issues.
• Work with Sales, Purchasing, Production and Quality teams on New Product Introductions.
• Troubleshoot internal material issues such as quality, sub-contract operations, and transfer issues.
• Interface with and manage considerable data resources to support all facets of Planning operations.
• Monitor Master Data for accuracy to ensure stock accuracy and total cost.
• Building own cGMP knowledge and compliance
• Participate in achieving the company’s quality objectives.
• Participate in building a sustainable quality culture on site and proactive mitigate risks that may negatively impact quality or escalate these appropriately.
• Ensuring audit readiness within own role through closing out audit findings timeously
• Ensure Deviations, Change Controls, CAPAs are handled effectively
• Advocate continuous improvement

Technical Competencies required to perform this aspect of the role:

• General SAP Master Data knowledge and experience.
• Expertise in production master data such as Material Masters, Material Revisions, BOMs, Work Centers, and Routings and their integration touchpoints with production planning and execution
• Experience in Planning related data, Reporting and Managing Product Disposition
• Solid understanding of SAP “Best Practices” regarding SAP PP / MM modules and its integration with other SAP modules
• Understanding of the core business processes related to forecasting, end-to-end demand planning, statistical models, and its association to SAP SCM in typical manufacturing industry
• Understands the manufacturing process thoroughly, and has reasonable expectations as to what can be accomplished in a certain timeframe
• Computer Literacy
• Technical report writing skills
• Standard Operating Procedures
• Pharmaceutical industry standards and guidelines in GMP
• Quality management systems and documentation

Generic Competencies

• Planning, Organising, execution and monitoring
• Creative problem solving skills
• Internal stakeholder management
• Action & Results Oriented
• Assertive & Resilient
• Ability to multi task
• Influencing skills
• Proactive
• Clear, timely and effective communication skills both verbally and in writing

Qualifications

• Completed CPIM or APICS will be an advantage
• Diploma or degree in Supply Chain
• Recognition is given to Prior Learning and practical experience

Knowledge & Experience

Required:

• SAP Experience and master data knowledge
• At least 3 years’ experience within vaccine/ biotech/ Pharmaceutical industry or within a similar position.
• Exposure to pharmaceutical manufacturing environment

Preferred:

• SAP Key User Experience
• Knowledge and experience in production and manufacturing environment
• Knowledge of Pharmaceutical related legislation
• Project management experience

Other requirements

• After hours availability, reliable transport, ability to travel nationally and internationally.
• All positions will be filled in accordance with our Employment Equity policy as The Biovac Institute is committed to the pursuit of excellence, diversity and redress. We encourage those living with disabilities to apply.

Interested persons to kindly submit their CV’s to [email protected] by close of business 15 September 2017.

Kindly note that by submitting your application for this career opportunity you agree that Biovac may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business

If no correspondence has been received within 3 weeks of the closing date, applicants should consider their applications unsuccessful.

go to method of application »

Job description

Planning and Implementation of Team Deliverables:

• Section planning and coordination to ensure that the formulation and filling batch targets are achieved according to the production plan and cGMP guidelines.
• Team capacity planning to ensure that production targets are achieved.
• Responsible for the planning and execution of shift timetable and staffing requirements.
• Progress monitoring, follow up and reporting.
• Team weekly, monthly, annual plan & progress feedback.
• Execute project activities according to agreed project timelines.
• Responsible for managing strict stock keeping and ordering.
• People Development and Leadership:
• Inter-team synergy for efficiency and optimized execution of tasks.
• Motivate staff to complete tasks within the predetermined time frame.
• Performance management.
• Growth, succession & retention implementation.
• Driving team behavior
• Manage staff employment, performance, conduct in accordance with Legislation (LRA, BCEA, POPI).
• Ensure all staff are trained and that training is executed according to the relevant standard operating procedures.

Core Technical and Routine Responsibilities:

• Responsible for maintaining production operations to cGMP standards to ensure quality, safety and regulatory compliance.
• Monitor the status of plant/equipment calibration and ensure maintenance is carried out accordingly.
• Ensure that all documentation related to the manufacturing activities and facility is completed within the expected time frame.
• Adhere to QA quality system requirements e.g. CAPAs, deviations, change controls.
• Design and Implementation of new processes and new technologies within the section and/or production.
• Participation in the qualification of related equipment.
• Implementation and participation in the validation of processes.
• Writing and updating of standard operating procedures.
• Liaison with other departments on technical issues where applicable.
• Participation in quality audits and responsible for ensuring quality audit readiness for your area.
• Participation in technology transfers from other vaccine manufacturers and other project activities.

Qualifications & Skills

• Degree or Diploma (Microbiology, Biotechnology, Chemistry or Equivalent) / Pharmacist / Pharmacist Assistant (Post Basic)
• 3 years’ experience in e.g. vaccine / biotech / pharmaceutical industry or equivalent.
• Sound technical ability in the related field.

The following would be an advantage:

• Supervisory experience in cGMP vaccine manufacturing / quality control or similar position.
• Quality and regulatory compliance knowledge, i.e. MCC and WHO.
• Experience in sterile manufacture and related aseptic techniques associated with the formulation and filling of pharmaceutical products.
• Experience in having faced successfully local quality audits.

Other requirements

• Local and international travel may be required
• Own, reliable transport required for possible standby and shift work
• All positions will be filled in accordance with our Employment Equity policy as The Biovac Institute is committed to the
• pursuit of excellence, diversity and redress. We encourage those living with disabilities to apply.

Interested persons to kindly submit their CV’s to [email protected] by close of business on 15 September 2017.

Kindly note that by submitting your application for this career opportunity you agree that Biovac may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business

If no correspondence has been received within 3 weeks of the closing date, applicants should consider their applications unsuccessful.