Jobs at ATNS

 KEY TECHNICAL AND TACTICAL PLANNING RESPONSIBILITIES

•  Compile technical functional specifications for CNS systems and equipment in area of expertise for procurement purposes under the guidance of a Senior Systems Engineer. Develop tender documents, acquisition and implementation documentation under the guidance of a Senior Systems Engineer. Participate in contract negotiation sessions with bidders and contractors. Participate in site acceptance and commissioning tests of new CNS systems and equipment to ensure that specified requirements are met under the guidance of a Professional Engineer. Participate in the establishment of the Bid Specification Committee and the Bid Evaluation Committee.
• Evaluate change requests that will have a material impact on the performance or operation of deployed systems, as a member of the configuration management team environment, under the guidance of a Professional Engineer. Develop and maintain planning and prediction models. Prepare relevant plans, processes, procedures, business cases and safety cases for introducing new technologies into the operational environment. Make presentations to management on the recommended research approach to be followed, under the guidance of a Professional Engineer. Conduct research of ATM/CNS technologies in the global environment, under the guidance of a Professional Engineer
• Make presentations to ATNS and third parties on research and development project outcome. Attend seminars, conferences, workshops, etc. on related matters. Establish benefit levers for projects in alignment with business needs and requirements and ensure that the project prioritisation process is followed. Participate in seminars, conferences, workshops on related topics. Ensure that projects have project plans in line with the corporate project management framework. Identify plans, processes, and procedures for ensuring that planning for relevant safety cases for introducing new technologies into the operational environment, under the guidance.

 PERFORMANCE QUALITY

•  Participate in site acceptance and commissioning tests of new CNS systems and equipment to ensure performance requirements as specified are met. Support the Senior Systems Engineer in managing the quality and performance of CNS systems and the implementation of CNS projects

 CNS and ATM Systems Planning

• Participate in the preparation of the ATNS CAPEX plan using your area of expertise and inputs from other ATNS departments as regards ATM operational needs, equipment obsolescence and research and development outputs. Participate on an ad-hoc basis in the preparation of the ATNS submissions to the ATNS Regulating Committee. Participate in ATNS user consultation meetings
• Review ITU-T agenda items and provide input to ICAO specifications. Develop an understanding of the ATM community and the CNS and ATM technology needs.

 Governance,  Compliance and Risk Management

• Contribute to the development and implementation of relevant policies, processes and control measures to enable effective management and execution of required deliverables
• Identify risks associated with technology projects and establish effective mitigation. Ensure compliance with all relevant legislation, regulations, policies and processes. Support and ensure compliance with the ATNS Quality Management System. Prepare and submit reports to meetings as required under the guidance of a Professional Engineer. Make submissions for approval to the appropriate authorising authority under the guidance of a Professional Engineer. Prepare ad hoc reports as required by clients and management under the guidance of a Professional Engineer. Attend required departmental and company meetings.

 Stakeholder Relations Management

• Develop and maintain sound relationships with all key stakeholders to support ongoing collaboration and alignment. Interact with various levels within the organisation on technology and project-related activities. Interact with various levels within the organisation on technology and project-related planning activities. Build internal partnerships through interaction with multiple departments within ATNS. Provide recommendations when required for the prevention of problems that have occurred in one area from occurring in another by proactively identifying the cause and promoting preventative action.

 Financial Management

• Provide inputs into the budget development process. Manage delegated expenditure in line with business needs and priorities, and within set financial parameters. Report expenditure including any possible deviations to the budget on a monthly basis. Ensure compliance with ATNS Finance policy and Delegation of Authority. Ensure efficient utilisation of the approved budget. Manage costs involved while maintaining quality of service. Compile and provide required reports on utilisation of the budget. Identify and prevent irregular and fruitless and wasteful expenditure. Provide the required supporting documents to enable effective auditing processes.

Minimum requirements
Formal Qualifications

•  BSc or BEng Degree in Electronic / Electrical/ Computer Engineering
• Professional Engineer registration with ECSA or eligibility to register as a Professional Engineer and Systems Engineer Professional
• Registered as a Candidate Engineer with ECSA

 Experience

• Minimum three years post-qualification experience in electrical/electronic engineering
• Sound understanding of CNS/ATM technologies
• Sound knowledge of International Civil Aviation Organisation Standards and Recommended Practices as applied to communication, navigation or surveillance systems
• Experience in, and in-depth knowledge of planning, specifying, acquiring and implementing engineering projects
• Understanding of ICAO Standards and Recommended Practices, especially related to Communication, Navigation and Surveillance Systems
• Experience in Project Management, Contract Management and Systems Engineering Management

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 KEY TECHNICAL AND TACTICAL PLANNING RESPONSIBILITIES

•  Actively participate in CNS life cycle planning, technical research and development with a particular focus on the conceptualisation, planning and design of the ATNS communication, navigation and surveillance (CNS) systems.          
• Develop all mandatory milestone review documents including the technical design document, programme management plan, support and maintenance plan, system acquisition plan, and quality assurance plan. Analyse and interpret ICAO plans, ICAO standards and recommended practices (SARP)  and guidance material in the context of ATNS’ strategic objectives and safe air traffic management. Develop and maintain planning and prediction models

 Key Engineering design, system integration responsibilities

•  Prepare functional technical specifications for CNS systems and equipment in the relevant area for procurement and acquisition purposes, in multiple disciplines. Develop, approve and sign-off all mandatory milestone review documents including the technical design document (TDD), programme management plan (PMP), support and maintenance plan (SMP), system acquisition plan (SAP) and quality assurance plan (QAP). Compile tender documents, as well as acquisition and implementation documentation. Participate in site acceptance and commissioning tests of new CNS systems and equipment to ensure specified requirements are met. Evaluate change requests that will have a material impact on the performance or operation of deployed systems as a member of the configuration management team environment. Prepare relevant plans, processes, procedures, business cases and safety cases for introducing new technologies into the operational environment
• Make presentations to ATNS and third parties on research and development project outcomes. Undertake research of ATM/CNS technologies globally. Make presentations to management on the recommended research approach to be followed. Identify, participate and present related research at key seminars, conferences, and workshops. Establish benefit levers for projects in alignment with business needs and priorities, and ensure that the prioritisation process is followed in terms of projects. Ensure that project plans are in line with the corporate project management framework.
• Develop plans, processes, procedures, business cases and safety cases for introducing new technologies safely into the operational environment. Conduct review of all specifications in line with Professional Engineering responsibilities and accountabilities. Performance and quality assurance
• Participate in site acceptance and commissioning tests of new CNS systems and equipment to ensure that specified performance requirements are met. Approval of all deliverables in line with the ECSA code of Conduct and responsibilities of an Professional Engineer.

 PERFORMANCE QUALITY

•  Participate in site acceptance and commissioning tests of new CNS systems and equipment to ensure that specified performance requirements are met.  Approval of all deliverables in line with the ECSA code of Conduct and responsibilities of an Professional Engineer.

 Governance, Compliance & Risk Management - 

• Develop and implement relevant policies, processes and control measures to enable effective management and execution of required deliverables. Ensure compliance with all relevant legislation, regulations, policies and processes. Ensure compliance with the ATNS Quality Management System. Ensure compliance with ICAO and SACAA standards and recommended practices. Identify risks associated with technology projects and systems, and develop and implement effective mitigating plans and actions. Prepare and submit reports to inform decision making as required. Make submissions for approval to appropriate authorising authority. Prepare ad hoc reports as required by clients and management. Attend required department and company meetings. Support and ensure compliance with the ATNS Quality Management System. Make submissions for approval to the appropriate authorizing stakeholder/authority. Prepare and submit formal and ad hoc reports required by management and clients. Attend required departmental and company meetings.

Stakeholder Relations Management - 

• Develop and maintain sound relationships with key stakeholders to enable collaboration and alignment. Interact with various levels within the organisation on technology and project-related planning activities.

Financial Management - 

• Manage expenditure in line with business needs and priorities, and within set financial parameters. Provide monitoring, evaluation and reporting related inputs to the TI budget development process. Report expenditure including any possible deviations to the budget on a monthly basis. Ensure compliance with ATNS Finance policy and Delegation of Authority. Ensure efficient utilisation of the approved budget. Manage costs involved while maintaining quality of service. Compile and provide required reports on utilisation of the budget. Identify and prevent irregular and fruitless and wasteful expenditure. Provide the required supporting documents to enable effective auditing processes.

 People Management - 

• Manage employees in accordance with Human Capital policies and processes. Oversee and facilitate engineer development in line with the stipulations of the Engineering Council of South Africa (ECSA). Ensure that new employees have been properly on-boarded prior to commencing work. Monitor the time and attendance of subordinates, and report absenteeism issues to management and Human Capital. Set objectives, and coach and monitor the performance of the sales team. Manage performance outputs of the Sales & Delivery team through the performance management system and take corrective action promptly and effectively. Continuously mentor and coach staff to ensure skilled and competent staff.

Formal Qualifications

• BSc or BEng Degree in Electronic / Electrical/ Computer Engineering
• Professional Engineer registration with ECSA or eligibility to register as a Professional Engineer and Systems Engineer Professional
• Registered as a Candidate Engineer with ECSA

 Experience

• Minimum three years post-qualification experience in electrical/electronic engineering
• Sound understanding of CNS/ATM technologies
• Sound knowledge of International Civil Aviation Organisation Standards and Recommended Practices as applied to communication, navigation or surveillance systems
• Experience in, and in-depth knowledge of planning, specifying, acquiring and implementing engineering projects
• Understanding of ICAO Standards and Recommended Practices, especially related to Communication, Navigation and Surveillance Systems
• Experience in Project Management, Contract Management and Systems Engineering Management

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Job description

Project Assistant Duties for Project Teams established in the Engineering Department (could be more than one team at any given time) -

•  Reproduction, collation and assembly of project related documents and training manuals. Assisting with Project Meetings and Minutes when needed. Maintenance of Filing Cabinet and review once years to see all files are on place and updated for ISO Standards. Managing appointments for project team and arranging meetings, conferences, seminars. Making travel arrangements for project team. Assist and follow-up with project reporting and schedule reviewing (target dates for Exco and Procom Meetings). Maintain an oversight of the relevant project contracts to ensure that deliverables are as per the contract and milestone payment schedule. Typing, preparation and assembly of reports and presentations and of all requested documents. Diary co-ordination for the current allocated projects. Promote department co-operation. Attending to internal and external visitors for the project team. Maintain project timescales and resolving internal project issues. Prepare a monthly report for all project status issues as per directive.

Maintenance and Management of Filing System for the Projects - 

• Project filing for responsible projects and keep up to date. Maintain and manage hard and soft filing systems for new/closed/archived files. Creating hyperlink of scanning documents. Filing all correspondence and documentation in the appropriate folders. Control of the location, issuing and return of all the folders. Maintain incoming and outgoing correspondence of Project Managers.

 Financial Administration - 

• Obtaining BEE status for New Supplier accounts. Obtaining Budget Breakdown Codes after approval. Creating and Receiving Project Accounting Purchase Orders and follow-up the payments for allocated projects with remittance advice of month. Financial Administration of project purchase requirements against budget and track expenditure. Maintain and update the projects payment schedule and advise all stakeholders of changes.
• Ensure that invoices are received and processed on time as per payment schedule. Resource Management – (follow up on submissions & incorrect entries / forecasting & allocation of resources) Sub-contractor Management – (setting up, reviewing and managing subcontractor contracts / Keep track of subcontractor expenses / ensure it aligns to the contract and within budget /ensure subcontractors paid timeously / follow up on timesheets) Budgeting & Financial Management – (Compiling monthly forecast & yearly budgets / compiling monthly revenue and expenses report)
• Coordinate new supplier registrations with the Procurement Department. Liaise with project managers and the Procurement Department to keep track of new CAPEX approvals

Minimum requirements

Minimum Qualifications 

• National Diploma in Business Management and Administration

 Desirable additional Education, Work Experience and Personal Qualities

• Project Management Certificate

 Minimum Experience

• 3 years’ experience as a project assistant on multi-disciplinary projects

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Job description

Conduct Aeronautical Surveys (WGS-84). 

• Co-ordinate surveys and planning all logistics associated with the conduct of surveys. Conduct surveys in accordance per AP004. Co-ordinate with import/export companies for despatch of equipment and completion of NEP formalities, Forex, Visa etc. Compile and submit all relevant documentation associated with the conduct of a Survey (domestic/international) as per ATNS policy and procedures.
• Compile, update, and submit expenditure claims/reconciliation for all survey projects related activities. Update WGS-84’s budget tracker. Maintain a record of surveys completed. Ensure adherence to the South African Geomatics Council requirements. Ensure adherence to the Geomatics Act 19 of 2013. Ensure adherence to Professional and Technical Surveyor’s Act 1984 (Act 40 of 1984). Ensure adherence to the Code of Conduct in Terms of Section 19(1) of the Geomatics Profession Act 19, 2013.

 General Duties

•  Complying with all ISO requirements, and regularly (every 3 months) review relevant procedures.      
• Provide input into survey sections annual Budget. Provide input into survey section training requirements.   
• Provide input into survey section manpower requirements. When required, provide lectures/talks to ATA students and interested parties relating to WGS-84 surveying.        
•  Provide mentorship as and when required. Continuously interact with all relevant ATNS Department. Regularly interact with SACAA on survey matters. Maintain documentation as per ISO and ATNS filing system..

 Market AIS services and Develop client awareness -

• Communicate AIS services available to potential and existing clients as per AP005. Draft formal quotations based on client request as per AP006. Technical liaison with internal and external clients. Draft and submit survey articles for publication in Insight and other external periodicals.

Formal Qualifications 

•  National Diploma, B Degree or BTech Degree in Surveying
• Registered as a Surveyor with the South African Geomatics Council (SAGC) and Membership of the South African Geomatics Institute (SAGI)

 Experience

• Minimum five (5) years post-qualification field experience
• Working knowledge of different Survey equipment, software and procedures
• Working Knowledge of International Civil Aviation Organisation Standards and Recommended

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Job description

Systems Engineering including - implementing and securing complex safety of life CNS aviation infrastructure and software platforms to ensure maximum uptime, performance, and reliability

•  Develop programme execution plan to assess progress with the implementation of all projects within the discipline. Schedule and coordinate the implementation of projects as a project/programme manager. Ensure that projects are executed within approved timescales, budgets and according to specification. Develop project plans that include financial progress, risk and resource management. Review and approve project status reports – financial, progress, quality, risks, resources. Solve day-to-day problems regarding project-related matters and issues. Participate in departmental strategy development. Supervise and support systems engineers in managing CNS implementation and integration projects, ensuring adherence to project scope, timelines, and budgets. 
•   Develop and approve comprehensive project management plans, incorporating resource planning, work breakdown structures and risk management strategies.  Ensure adherence to project management methodologies and principles. Oversee the creation of detailed project schedules, milestone tracking, and reporting frameworks to senior management. Establish risk assessment and mitigation plans for project execution, including contingency planning and stakeholder impact assessments.    Ensure Projects undergo thorough quality assurance and system validation testing before operational deployment.
• Oversee commissioning and acceptance testing of new CNS installations, ensuring a seamless transition to operations through structured training programs and documentation handover. Lead stakeholder engagements to align project objectives with operational needs and regulatory expectations. 

 CNS Acquisition Management - 

• Define user requirements in liaison with operational, maintenance and financial staff. Undertaking feasibility studies in liaison with operational, maintenance and financial staff and stakeholders. Compile and review specifications that meet user requirements.  Oversee the end-to-end acquisition of CNS systems, ensuring alignment with business objectives and regulatory compliance. Participate in the acquisition process – this includes the tender and tender evaluation phases. Lead contract negotiations. Lead requirements analysis sessions with stakeholders to ensure comprehensive needs analysis
• Conduct feasibility studies, including technical, financial, and operational assessments to justify investment decisions. Develop and approve technical specifications and system requirements documents to acquire systems that meet operational needs. Drive acquisition processes including tender preparations, tender evaluation, and contract negotiations ensuring alignment with strategic goals and risk mitigation measures. Monitor supplier performance, enforce contractual obligations, and oversee system acceptance testing before commissioning. Lead the development of asset management plans to ensure CNS infrastructure remains cost-effective and sustainable.

 Governance, Compliance, Risk Management and Reporting -  

• Prepare documents intended for submission to various ATNS Committees as required. Identify key risks, and develop and implement effective mitigating plans and actions to avoid or minimise relevant risks, and report and raise these risks in the appropriate forums
• Ensure that effective data recovery plans are in place to ensure business continuity in case of a disaster or potential threats. Ensure adherence and compliance with the relevant regulatory framework. Prepare ad hoc reports as required by clients and management. Adhere to compliance with industry standards requirements
• Participate in contracts, financial and project reports for the department.  Report on project status; financial, progress, quality, risks and resources to management. Approval of invoices as per mandate matrix

 Stakeholder Relations Management-

• Develop and maintain sound relationships with suppliers and key product and service providers to facilitate continuous improvement in services and technology. Manage supplier performance, enforce contractual obligations, and oversee system acceptance testing before commissioning.          
• Build and manage relationships with other key internal and external stakeholders to support ongoing collaboration and alignment. Conclude and oversee SLAs with key ATNS departments to ensure business expectations are managed. Manage and provide regular reports on SLA compliance whilst identifying areas of inefficiency

 Financial Management -

•  Provide input into the development of the departmental and project budgets. Manage delegated expenditure in line with business objectives and priorities, and within approved financial parameters. Report expenditure including any possible deviations to the budget on a monthly basis Ensure compliance with ATNS Finance policy and Delegation of Authority. Provide the required supporting documents to enable effective auditing processes.

 People Management - 

• Manage employees in accordance with HC policies and processes. Ensure that new employees have been properly on-boarded prior to commencing work. Monitor the time and attendance of subordinates, take appropriate action in the case of absenteeism, and report absenteeism issues to management and Human Capital. Manage performance by promoting high levels of discipline and standards to achieve required performance targets and objectives.
• Evaluate the performance of team members in relation to their key performance areas. Lead and facilitate the career development of engineers/technologists reporting to the Senior Systems Engineer Conduct talent reviews of staff as required by the HC Talent Management process. Coach and mentor subordinates on an ongoing basis to improve performance. Complete training and development tasks as per the approved skills plan. Attend to departmental staffing requirements such as the interviewing of candidates

DESIRABLE ADDITIONAL EDUCATION, WORK EXPERIENCE AND PERSONAL QUALITIES

• Post-graduate degree in Engineering or Management/Leadership
• Experience in the CNS technical/operational field within the civil aviation authority and/or air navigation service provider of a country with a well-developed CNS infrastructure
• Client/user focused (service delivery excellence)

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Job description

• Initialize and prepare drawings as required by the Flight Procedure SpecialistAssist the Charting Specialist in the preparation of drawings for charting purposes.Design Flight Procedures and Airspace as per internal processes and procedures, including ICAO DOC 8168 Vol II and ICAO DOC 9906 Vol I and ICAO DOC 9613 criteria accepting responsibility and accountability that designs are produced in accordance with the relevant criteria and the SACAA Manual of Procedures, that designs are compliant for the safe operation of aircraft  Conduct obstacle assessments against Flight Procedures according to ICAO DOC 8168 Vol II and Annex 14 criteria
• Maintain documentation as per ISO and ATNS filling system  Communicate AIS service available to potential and existing clientsProvision of accountable advice and input to internal or external stakeholders regarding new, existing, amended or suspended instrument flight procedures Preparation of information regarding flight procedure design activities within ATNS at workshops
• Collate and document all relevant information/data associated with the design of flight procedures as part of the preparation of the Procedure Design Package in accordance with SACAA TGM Annexure A Ensuring timeous delivery of projects through monitoring and updating of project managers

Minimum requirements

• Grade 12 with Mathematics and Science
• Core Content or equivalent.
• 3 years’ experience in air traffic service Operational environment
• BASIC PANS Training including On-the-job-training (Advantage)
• Project Management (Advantage)

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Job description

Embed an ethics culture withing the organization – 

• Providing internal review of company policies to ensure corporate consistency and integration with ATNS’s ethics philosophies. Formulating and implementing appropriate Ethics Management policies and practices to guide processes within the function. Identifying and undertaking Ethics Management related projects to enable achievement of the ATNS business strategy and related initiatives. Establishing a well-defined code of ethics outlining expected behaviors and responsibilities.
• Developing clear and practical policies covering key ethical areas (e.g., conflicts of interest, anti-bribery). Conducting interactive training on ethical decision making, compliance, and the code of ethics. Establishing a confidential and protected mechanism such as the Whistleblower program for employees to report misconduct. Providing accessible platforms for employees to ask questions and raise concerns.Creating a safe space for employees to raise concerns without fear of retaliation. Regularly gathering feedback to understand employee perceptions of the ethical culture.

Ethical Standards, Policies, Regulations and Advisory - 

• Developing and disseminating corporate ethics statements, policies and supporting forms/acknowledgements. Providing an internal review of other corporate policies to ensure corporate consistency and integration with the company's ethics philosophies. Integrates the corporate ethics message throughout the corporate culture. Developing and maintaining confidential procedures for the handling and processing of complaints and allegations. Providing processes for the confidential hearing of employee issues related to ethics or conflicts.
• Developing and managing ATNS’ Ethics Program and report to the Social and Ethics Committee on ethics related matters. Identifying ethics risks and opportunities to establish and maintain ATNS’ ethical culture. Assisting in conducting risk assessment, reviewing policies, and establishing ethics systems or processes. Advise the company secretary on the company’s approach to Corporate Governance and Ethics across the business and particularly in relation to the Board of Directors. Development of the company code of ethics and other relevant governance policies approved by the Board. Advising and working with various departments in the organization to identify and develop appropriate and effective governance structures for effective decision making within ATNS.

Audits and Investigations – 

• Promptly conducting investigations pursuant to complaints and allegations of ethical wrongdoing or conflicts of interest. Maintaining records and ensuring appropriate action is taken to address and resolve issues. Preparing written investigative reports as necessary. Recommend corrective actions and monitor their implementation. In conjunction with internal audit, conducting annual corporate governance audits to determine the state of the corporation and presenting findings to Chief Governance Risk and Compliance.

Governance, Risks and Reporting – 

• Ensuring adherence and compliance by Ethics Management with the ATNS regulatory framework. Developing and executing on the training of all relevant employees on the Ethics Management requirements, policies, and processes. Maintaining an up-to-date knowledge and understanding of corporate governance requirements, compliance and reporting responsibilities, and related legal benchmarks from federal and state law. Managing timely compilation and submission of all the required reports (internal and external) to all statutory bodies to ensure compliance. Implementation of corporate ethics and conflict-of-interest training. 
• Conducting ethical decision-making, conflict of interest avoidance training, anti-corruption, anti-bribery workshops/ training for senior management on ethics issues and avoiding conflicts of interest. Educating the business units in corporate governance and ethics related issues and raising awareness across the organisation. Assessing the levels of awareness and perceived effectiveness of ethics management interventions within ATNS and make recommendations. Preparing reports on ethics-related activities, including compliance monitoring, investigations, and training initiatives. Maintaining accurate records and documentation related to the ethics program.

Stakeholders Management - 

• Developing, implementing and managing an effective stakeholder management strategy and processes for Ethics Management. Develop, manage and nurture relationships with all key stakeholders. Establishing, managing and participating in all key forums to ensure effective representation.

Finance and Costs Management - 

• Ensuring efficient utilization of the approved budget. Providing the required supporting documents to enable effective auditing process.

Minimum requirements

• B-degree in Law or Ethics or related field
• Certification in ethics  or compliance management or related field will be an advantage
• 3 years of experience in legal or compliance practice or investigations of cases of non-compliance plus 3 years’ experience in Ethics Management
• Experience in conducting investigations and handling confidential information is required

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Job description

Enterprise Risk Management (ERM) - 

• Facilitating and monitoring the implementation of the Risk Management, Policy, framework, and methodology. Assisting in reviewing the ATNS Risk Management Policy, framework, and methodology in terms of benchmark findings, visiting airports (stations) to verify risk management practices and mitigation of identified risks, etc. Facilitating departmental and regional risk assessment workshops. Assisting the Manager in facilitating strategic risk assessment for ATNS as directed
• Liaising with relevant stakeholders to update the strategic and operational risk register continuously. Facilitating project risk assessments and monitoring the implementation of mitigation plans. Liaising with departmental risk champions to coordinate risk management activities. Monitoring the implementation of action plans to mitigate risk. Conducting research on the improvement of risk management methodologies. Reviewing and aligning the risk management maturity plan with best practice. Assessing and maintaining the risk maturity profile of the department.

Business Continuity Management – 

• Reviewing of the Business Continuity Management Policy. Conducting Business Impact Analysis. Reviewing and updating Business Continuity plans. Testing the Business Continuity Plans to determine the efficacy thereof.

Fraud Management - 

• Reviewing of the Fraud Management Policy, Whistle Blowing process and Fraud Prevention Plan. Monitoring the implementation of the Fraud Prevention Plan. Facilitating the fraud risk assessment, reviewing the Fraud Risk Register, and monitoring the implementation of action plans

Training - 

• Conducting awareness training for all staff on Risk Management, Fraud and Business Continuity Management in accordance with the training plan. Providing training to nominated risk champions and facilitate quarterly Risk Champion forums. Conducting Risk Management System training for Risk owners, action plan owners and Risk Champions.

Governance Risk & Compliance (GRC) System - 

• Updating the GRC system with current risk registers and monthly reports on an ongoing basis. Maintaining current user profiles. Engaging with IT to ensure that the GRC system is always functioning optimally.

Reporting and Administration Duties - 

• Compiling monthly reports for management, for example on risk assessments conducted, and others as required. Compiling monthly/quarterly reports to relevant committees. Scheduling meetings for risk assessments, training, and other related meetings. Planning and coordinating travel arrangements. Organizing and coordinating unit visits and off-site events for the department. Organizing the annual Risk Champion Training activities. Assisting with and facilitate contract sign-off with suppliers. Ensuring timeous payment of suppliers

Minimum requirements

• B. Com Risk Management or related Qualification
• 2 -3 years relevant experience in Risk Management.
• Knowledge in Risk Management is required.
• Registration as a member of the Institute of Risk Management will be advantageous.

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Job description

• Accurate record keeping.
• Capture data, maintain confidentiality, and ensure safekeeping.
• Order, distribute and control stationery and refreshments as per policy stipulations.
• Check and respond to e-mails accurately and timeously.
• Perform any other administrative tasks as instructed by the relevant manager.
• Arrange all meetings timeously and inform participants properly of the agenda, venue, and time.
• Distribute all documentation for meetings timeously, namely agenda, minutes of the previous meeting, presentation, etc. to participants.
• Ensure that meeting packs are professionally prepared.
• Take minutes in meetings when required and transcribe.
• Ensure that documents are typed accurately and timeously.
• Arrange travel and accommodation when required to.
• Process mail and receive and dispatch couriered packages.
• Submit purchase requisitions for TS in accordance with the Procurement process.
• Follow-up on official orders with suppliers.
• Send all source documents to creditors timeously for payment.
• Ensure that all monthly contract payments are done.
• Assist Creditors department with updated monthly statements from suppliers and or any other information needed.
• Implement ISO procedures as per the Quality Management manual.
• Continuously follow-up on Continuous Improvement Reports.
• Develop and maintain sound working relationships with internal and external stakeholders.
• Liaise with and engage relevant stakeholders in dealing with issues and queries and assist with communication to and from the Head’s office.

Minimum requirements

Minimum Qualifications 

• Grade 12 or equivalent
• Office Administration qualification

Minimum Experience 

• At least 3 years office administration experience or equivalent

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Job description

Provision of key HC data and information - 

•  Collect, retrieve, analyse, process, maintain store and provide key data and information related to human resources in the organisation for management decision-making purposes; Use HC data analytics to filter information requests in order to produce meaningful management reports; Convert data obtained from the HRM system into meaningful information related to Human Capital performance indicators, such as: Totals of employees in various categories, Labour cost, Learning and development  data, Total HC expenditure, Employee turnover, Performance management, Totals of entrants and exits, Overtime hours, Age analysis profiling for e.g. strategic workforce planning, Tracking of Employment Equity progress against targets, Fixed Term Employee costs, Vacancy management including critical skills pool for the future, Absenteeism management, Leave liability,  Injury on duty,  Talent data: High potential employees, Leadership bench, succession management,  Analyse HC data by creating pivot tables in preparation for weekly monthly, and quarterly HC reports for distribution to HC Business Partners and line management for informed decisions;  Perform ongoing master data verification to ensure HCM data integrity.

HC Reporting - 

• Provide formal monthly and quarterly Human Capital reports to required internal and external stakeholders to enable strategic workforce decisions, and to comply with relevant legislation; Collect data and information from various sources, and analyse, interpret and compile reports in the required formats; Organise, retrieve, maintain and provide data and information related to human resources in the organisation for reporting purposes as well as management decision making; Provide management with detailed interpretation of MIS reports produced which are based on employee data, and highlight any trends and/or areas of concern requiring monitoring to inform management decisions with the goal of ensuring effective management of human resources and HC cost;  Convert data obtained from the HCM system into meaningful information related to Human Capital performance indicators, such as labour cost, total man hours per region, overtime, age, gender, disabled employees, race and years’ service distributions; Produce standard HRIS reports in accordance with reporting schedule timelines; Ensure the provision of accurate and complete data for reporting and management information purposes.

HCM System Performance - 

• Implement, maintain, coordinate and optimise HCM system modules in order to ensure optimal system functionality and performance; Act as liaison between the HC and Technology & Information departments to provide system support and analysis and to leverage technology solutions to meet the needs of Human Capital and the users of HC information throughout ATNS; Conduct user testing of any new developments on the HCM system module and accept or reject configurations based on Human Capital data and information requirements.

Stakeholder Relations Management - 

• Provide information and assistance to HC Business Partners, HC Consultants, and HC Administrators as required; Develop and maintain sound relationships with relevant stakeholders Respond to questions or requests for information from line managers and employees when required.

Minimum requirements

Minimum Qualifications:

•  B-degree in Informatics//HR Management or related field 
• Completed training in HRM system e.g. Oracle, SAP, etc /databases is an advantage

Minimum Years of Experience:

•  Minimum 3 - 5 years’ experience in HRIS and database administration
• Experience in the analysis and provision of key HR data and management information
• Experience in managing an HRM system e.g. Oracle, SAP etc