Jobs at Department of Higher Education and Training

REQUIREMENTS :

• Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Building Management / Safety Management / Civil Engineering / Architecture Construction Management / Project Management or any other relevant qualification in Engineering. A minimum of 3 to 5 years relevant work experience in facilities management, SHERQ and OHS of which 2-3 years should be on a supervisory level. Must have a valid driver’s license. 

DUTIES : Successful candidates will be responsible for the planning, execution, and success of a project which includes the following responsibilities:

• Manage the development or improvement of physical infrastructure to ensure college has adequate physical infrastructure and maintenance in line with Capital Infrastructure Efficiency Grant (CIEG). Compile maintenance plan regarding machinery, tools, and equipment costing and submitted to DHET. Timeous reporting to different stakeholders. Determine and define project scope and objectives. Predict resources needed to reach objectives and manage resources in an effective and efficient manner.
• Prepare budget based on scope of work and resource requirements. Track project costs to meet budget. Develop and manage a detailed project schedule and work plan. Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress. Manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables. Monitor progress of the projects. Measure project performance to identify areas for improvement. Engage with all levels of the organisation in a professional manner. Setup and manage project governing meetings at all levels of the project structure. Ensure that all stakeholders and project team members execute on their activities in terms of the project mandate. Identify potential risk hazards in the building and ensure there is proper signage in and around the buildings to minimise risks. 

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REQUIREMENTS :

• Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Office Management and Technology / Public Management / Management Assistant / Secretarial or any other relevant qualification. Must have a minimum of 3 to 5 years relevant work experience in rendering support service to Senior Management. 

DUTIES :

• Provide a secretarial support service to the principal. Performs advanced typing work. Operate and ensure that office equipment is in good working order. Records the engagements of the principal. Coordinates with and advises the principal regarding engagements. Compiles realistic schedules of appointments. Renders administrative support services. Ensures effective flow of information and documents to and from the office of the principal. Ensures the safekeeping of all documentation in the office of the principal in line with relevant legislation and policies. Ensures that travel arrangements are well coordinated. Handles the procurement of standard items like stationery, refreshments for the activities of the principal and unit. Obtains the necessary signatures on documents.
• Provides support to the manager in the office of the principal regarding meetings. Records minutes, decisions or resolutions taken and communicates to relevant role players, follow-up on progress made. Coordinates logistical arrangements for meetings when required. Keeps record of expenditure commitments, monitors expenditure and alerts the principal of possible over and under spending. Checks and correlates BAS reports to ensure that expenditure is allocated correctly. Remains up to date with the prescripts, policies, and procedures applicable to his /her work terrain to ensure efficient and effective support to the principal. Remains abreast with the procedures and processes that apply in the office of the principal. 

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REQUIREMENTS :

• Appropriate National Diploma (NQF 6)/ B Degree in Information Management /DATA management or equivalent qualification. 2 years working experience in Management of Information System (MIS) or DATA Management environment or any relevant knowledge.

DUTIES :

• To provide TVET Management Information System (MIS) services in the entire college. Maintain and administer TVETMIS, capturing and DATA extraction for the college. Compile and produce various reports and statistics.
• Capture and update information on COLTECH/TVETMIS and other related systems. Provide administration of all academic and student related system programmes, courses and qualification. Facilitate the renewal of TVETMIS licenses before expiry dates.

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REQUIREMENTS :

• N6 in Office management/ National Diploma in Office Management. 1-year experience in Clerical/Administrative environment. Computer Literacy. Sound knowledge of TVET Sector policies as well as Department of Higher Education.

DUTIES :

• To render administrative support services to the campus. Render general clerical support services for the campus, by recording; organising and keeping correspondence records. Provide personnel administration support services within the campus by maintaining leave registers and attendance register, maintaining personnel records. 

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REQUIREMENTS :

• Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Public Administration/Management Assistant/Office Management and Technology or any other relevant qualification. Must be computer literate (MS Word, Excel, PowerPoint, Outlook and Internet). A valid driver’s license will be an added advantage. Must be computer literate. 

DUTIES :

• Administer and assist with student registration processes in line with the college’s Standard Operating Procedures (SOPs). Capture and verify student information on the Business Management System (BMS). Print and distribute control lists and class registers. Verify data before submission to the Department of Higher Education and Training (DHET). Screen and process online applications. Attend to student and public enquiries. Operate the campus switchboard and direct calls appropriately.
• Capture student marks and absenteeism accurately. Maintain updated student academic records and ensure all information is securely stored and accessible when required. Capturing and administration of requisition forms, receive goods and services, verify deliveries against relevant documents, and follow up on outstanding orders. Ensure proper documentation and filing for all procurement-related transactions at campus level. Provide administrative support services (application of college bursaries) to the campus management team.

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REQUIREMENTS :

• ABET/Standard 8/Gr 10. Basic literacy, numeracy and communication skills. Must be able to read and write. Ability to interact with other officials in a professional manner.

DUTIES :

• Ensure the cleaning of office /classrooms and surroundings. Ensure high level of cleanliness throughout the campus. Carry out all tasks related to cleaning. Vacuuming, dusting and sweeping of offices, corridors, kitchens, halls and classrooms. Empty litter bins around the campus on a daily basis. Cleaning windows, doors and walls. Replacing toilet paper, soap and hand towels.