Jobs at Department Of Public Works And Infrastructure

REQUIREMENTS : A minimum of three-year tertiary qualification (NQF Level 06)/ National Diploma in Human Resource Management/ Labour Relations or Labour Law. A valid driver’s License. An extensive relevant working experience in Labour Relations Management environment of which relevant years should be at the Junior Management level (ASD equivalent Level).

DUTIES : The effective management of grievances, disputes and disciplinary processes. Investigate grievances and misconduct cases, manage conflict in the workplace, Represent the Department in grievances, disciplinary and dispute matters/hearings which include litigation processes. Manage Labour Relations Database. Manage resources within the Labour Relations Directorate, Conduct and manage trainings, workshop to educate employees on labour related matters. Implement, interpret and maintain policies. Advise employees and managers on labour related matters. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 06)/ National Diploma in Public Administration/ Information Science, Records Management; Relevant years’ experience in records management at supervisory level. 

DUTIES :

• Implement effective records management systems-:Facilitate the implementation of records management policies and guidelines; Advise and coordinate the use of approved File Plan by departmental units; Reduce the duplication of records to improve information sharing; Implement records preservation strategies on crucial records; Monitor and evaluate records management practices for compliance; Undertake regular reviews and analysis of records management training needs; Raise awareness on records management and information practices; Provide compliance report on records management to the management. Supervise the Departmental registry operations:-Facilitate access to information and records;
• Regulate the receipt and flow of related documentation; Ensure that files are available on request; Ensure the tracing of files; Coordinate the provision of printing works; Manage the dispatching of outgoing mail; Monitor and track the utilisation of files from the Registry; Control the maintenance and application of the filing system; Conduct regular registry inspections/audit. Manage office support services: -Provide postal and courier services; Manage the provision of driving services to transport passengers and deliver other items (mail and documents) for the Department; Ensure effective schedules for drivers and messengers; Manage the photocopying services; Manage the telephone accounts activities. Implement systematic disposal of inactive records in accordance with applicable prescripts-:Develop systematic disposal programme; Conduct records audit to determine which records/ archives to be dispose;
• Compile the application for disposal authority and submit to National Archives; Ensure authorization of records to be disposed; Provide advice on the disposal of records, particularly how long records should be kept; Manage the register of documents that have been disposed. Supervise employees to ensure effective service delivery -: Provide general supervision of employees; Allocate duties and do quality control of the work delivered by supervisees; Advise and lead subordinates with regard to all aspects of the work; Manage performance, conduct and discipline of subordinates; Ensure that all subordinates are trained and developed to be able to deliver work of the required standard efficiently and effectively; Develop, implement and monitor work systems (Rea-patala) and processes to ensure efficient and effective functioning. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 06) in Human Resource Management or related field. Appropriate working experience in Human Resource Recruitment Management. 

DUTIES :

• Facilitate and implement advertising process. Receive and implement staff requisitions forms and motivation for posts to be advertised. Facilitate the drafting of advertisements. Implementation of recruitment and selection processes. Keep records of application. Oversee sorting of received applications. Ensure development of applicant’s profiles. Facilitate the invitation of shortlisted applicants. Represent Human resources in interviews of shortlisted applicants. Communicate with successful applicants. Verify results, certificates and qualifications. Facilitate the compilation of appointment letters.
• Facilitate personal planning requirements. Compile, maintain and communicate the human resource plan. Undertake the human resource assessments as prescribed. Promote the achievement of employment equity and support the employment equity plan. Keep abreast of changes in employment legislation and ensure that related HR processes are aligned thereto. Supervise employees to ensure an effective service delivery. General supervision of employees. Allocate duties and perform quality control on the work delivered by supervisees. Advice and lead supervisees with regard to all aspects of the work. Manage performance, conduct and discipline of supervisees. Ensure that all supervisees are trained and developed to be able to deliver work of the of the required standard efficiently and effectively 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 06) /National Diploma in Management Sciences. Relevant years of experience in Labour Relations Management environment and a valid Drivers’ license. Exposure in the Labour Relations environment will be an added advantage.

DUTIES :

• Administer the Labour Relations database by registering Labour Relations cases, ensure accurate capturing of cases, proper maintenance of database of cases, compile and submits reports, coordinate meetings for the Directorate and records minutes, monitor implementation of decision taken. Provide financial, procurement and logistics administration services for the Directorate, make travel bookings for the Directorate and proper administration and management of the resources for the Directorate.  

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 06) /National Diploma in Human Resources Management or Public Administration. Appropriate experience in Human Resources Management with emphasis on HR Administration (Condition of Services and pensions).

DUTIES :

• Administration of condition of services and benefits. Providing an advisory function to DPWI staff on Human Resources policies. Processing of appointments and service terminations. Administration of pension benefits. Assist in the policy reviews related to condition of services. Ensure that relevant stakeholders are involved on policy making processes. Assist in sourcing information needed to report on Audit findings. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 06) /National Diploma in Supply Chain Management/ Logistics/ Transport Management/ Public Administration/ Public Management. Relevant years extensive working experience in Transport Management. 

DUTIES :

• Ensuring day-to-day management and maintenance of fleet vehicles. Verification and processing of invoices. Exercise control over the maintenance and expenditure involved in the use of fleet vehicles. Processing Subsistence and Travel claims. Management of traffic fines. Management of accidents and damages. Assist in processing new applications for subsidised vehicles. Ensure proper and effective records management system.
• Ensure compliance with transport policies, procedures and processes. Assist with providing inputs in preparation of interim and Annual Financial Statements. Provide guidance and awareness to all users of fleet vehicles in relation to new policies, prescripts, circular pertaining to Transport/Fleet/ and Travel related activities. Perform other related tasks as per supervisor’s instruction and willingness to adapt to work schedule in accordance with office requirements 

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REQUIREMENTS :

• Grade 10 or equivalent appropriate qualification as recognised by SAQA. A valid driver’s license as well as a Professional Driving Permit (PDP).

DUTIES :

• Perform general messenger and delivery services. Sort and arrange correspondences in the registry. Collect submissions and other documents from the assigned office. Render a driver service including driving light and medium motor vehicles to transport passengers, performing routine maintenance on the allocated vehicle. Sort mail, files, documents and parcels. Render delivery services. Ensure that items to collect are sealed and addressed.
• Deliver mail, files, documents and parcels to addressees. Deliver submissions between offices. Ensure that the recipients sign on the delivery book/register. Record contents and physical addresses in the delivery book/register. Perform general office assistant tasks. Make copies, fax and shred documents. Render auxiliary administrative support as required. Support the security profile of the office. Support registry related activities. Support operator related activities.