Jobs at Genesis Analytics

This is a fixed-term contract for a Temporary HR Administrator to join the HR team within the Group Services Practice at Genesis Analytics.

This temporary role is designed to provide administrative support to the HR team, ensure the smooth running of our processes, and contribute to a positive employee experience. You will assist with various HR functions, helping the team operate effectively.

This vacancy has been created to support the HR function during a permanent staff member's maternity leave period.

What You'll Be Doing

As a Temporary HR Administrator, you'll be responsible for a range of tasks, including but not limited to:   

• Global Employee Onboarding and Offboarding: Assisting with getting new hires settled in (contracts, induction, orientation). Also, managing the admin side of employee departures (processing paperwork, ensuring a smooth exit). Keeping employee records and HR databases up to date, including our global org chart. 
• Global Record-Keeping and HR System Management: Keeping personnel files (physical and digital) organised, accurate, and confidential. Ensuring HR systems are updated with employee data (personal info, employment history, benefits etc.). Helping with HR reports and basic data analysis.   
• Benefits Administration Support: Assisting employees with benefits enrollment and changes. Answering employee queries about medical aid, retirement funds/contributions, and leave policies. Assisting with other employee benefits admin as needed.   
• General HR Admin Support: Being the first point of contact for HR-related questions from globally based employees. Preparing HR correspondence, memos, and announcements. Scheduling meetings and other HR appointments. Assist with B-BBEE and any FASSET reporting requirements. Organising HR events where needed. Providing other admin support to the HR team as required.   
• Payroll processing: Process payroll accurately includinging all remuneration, leave, absences, bonuses, deductions, benefits, taxes, etc. Ensure compliance with labour laws, tax authorities, and other statutory regulations. Manage all payroll-related data securely and address employee payroll queries. Payroll processing is across South Africa, UK, Kenya and Employer of Record.

What You Need

To be the successful Temporary HR Administrator, you'll need:   

Required Skills:

• Solid experience as an HR Administrator.
• Proven experience with Sage300 HR software.
• Sage Intacct knowledge and experience will be a definite advantage.
• Proficiency in Google Business Suite (Google Docs, Sheets, Slides, Mail and Calendar) is essential.    
• Good understanding of basic labour laws and HR best practices - global experience a distinct advantage.   
• Excellent organisational skills and ability to prioritise.   
• Strong attention to detail and accuracy.   
• Excellent communication and interpersonal skills (written and verbal).   
• Ability to handle confidential info with discretion.   
• Problem-solving skills and a proactive approach.   
• Ability to interact professionally with all levels of the organisation and build relationships across the business
• Ability to collaborate in a team environment, but also to work independently and bring your own thoughts and ideas to the table
• Comfortable representing the HR team to the wider business in a professional manner

Qualifications and Education: 

• A Bachelor's degree in Human Resources, Business Administration, or a related field.   
• HR certifications are a bonus.   

Desired Experience: 

• 3 - 6 years of HR admin experience, ideally in a fast-paced professional services environment.   
• Experience with employee onboarding and offboarding in a global setting.   
• Familiarity with benefits administration and HR record-keeping.   

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ROLE DESCRIPTION:

• The Project Support Coordinator in the Programme Management Unit (PMU) provides essential logistical, administrative, and project management support across the planning, implementation, and dissemination phases of projects. This role requires strong coordination across teams and stakeholders, smooth day-to-day operations, a proactive, solution-focused mindset, and a continuous improvement approach. This position offers a foundational entry point for individuals aspiring to grow into project management roles within Genesis Analytics.

Key Responsibilities: 

Project Support and Coordination

• Provide logistical, administrative, and basic project monitoring to support project teams, ensuring compliance with all relevant policies and procedures
• Assist with the coordination of security protocols and prepare corresponding forms
• Maintain and update project documents and trackers, including contracts, purchase orders, invoices, and meeting notes
• Support in note-taking during project meetings and assist with the timely dissemination of notes/minutes to relevant teams
• Assist with keeping project finance records and provide support in basic financial reporting as requested
• Provide administrative and logistical support to team members as queries arise
• Escalate issues to Project Managers or Assistant Project Managers where needed to mitigate risk and support efficient problem-solving

Event and Logistics Management

• Coordinate and manage logistical arrangements for workshops, conferences, seminars, training events, and other project-related activities
• Oversee project-related travel, duty of care, visa, hotel, and general logistical arrangements for team members and external stakeholders
• Manage vendor relationships for event-related services (e.g. venues, catering A/V), ensuring cost-effectiveness and quality
• Ensure travel and security compliance in event planning and delivery
• Support post-event reporting and documentation

Consultant and Contractor Support

• Support the enhancement of consultant networks and databases, including assistance with vetting procedures and expertise mapping 

Additional Responsibilities:

• Support organisational strategic initiatives focused on project management processes and systems
• Assist with knowledge management initiatives, ensuring information is well-organised and accessible
• Assist with the preparation of presentations, briefing packs, and project documentation
• Utilise digital collaboration and productivity tools (e.g. Google Suit, generative AI tools) as part of daily work
• Other tasks as agreed to support the PMU and project teams

Requirements
EDUCATION, KNOWLEDGE, SKILLS, EXPERIENCE AND PERSONAL COMPETENCIES:

• Bachelor degree level in Business Administration, Project management, International development, Hospitality, Event Management, or another relevant field
• 1 - 2 years of experience in an administrative, coordination, or support role, preferably within a project-driven environment
• Demonstrable experience in coordinating events, workshops, or complex logistical arrangements is highly desirable
• High level of numeracy and familiarity with basic financial documents (e.g., invoices, expense reports)
• Proficient in the use of Google Suite applications (Docs, Sheets, Slides, Calendar)
• Agility in adapting to and applying Generative AI tools
• Demonstrable confidence and clear communication skills, both written and verbal
• A highly organised and structured approach to work with meticulous attention to detail
• Demonstrable experience in managing your workflow and ability to complete requirements within set timescales
• Proven ability to work in a busy, fast-paced environment, demonstrating a solution-driven and positive attitude that allows for initiative and resilience
• A self-starter with the ability to work effectively as part of a team
• Ability to be flexible with a desire to work on new challenges
• Ability to deal with people at all levels, evidenced in good human relationship management
• Proficiency in managing confidential and sensitive information with discretion
• Confident working across multiple geographies, cultures, and time zones
• Comfortable working with colleagues face-to-face and virtually
• Strong planning and coordination skills, particularly across distributed teams and hybrid environments
• Ability to manage confidential and sensitive information with discretion