Jobs at Government Communication and Information System (GCIS)

Qualification/s Requirements

• Applicants must be in possession of an appropriate National Diploma (NQF level 6) as recognised by SAQA in Media Studies, Audio Visual Production, Journalism, Communication, Digital Marketing or equivalent related qualification. General exposure in the field will be an added advantage. 

Key Performance Areas

• The incumbent will coordinate media productions, live streams, and content relevant to Government Online TV. Serve as the central entry point for Content Creation Stakeholders in support of Government Online TV and the Production Management Office. Liaise continuously with various departments and government entities to source content for Government Online TV. Identify government events from the national events schedule and follow up on related content for Government Online TV.
• Assist with coordination of content uploading and report challenges experienced. Support production planning, coordination, execution, monitoring, logistics, and related administration. Coordinate production and Government Online TV meetings. Demonstrate a basic understanding of professional video camera operations and editing. Assist with basic content production and editing for government social media platforms. Compile and submit weekly Production Management Office and Government Online TV reports.
• Assist with monitoring production progress and ensuring deadlines are met. Liaise with internal teams, client departments, service providers, and other stakeholders. Maintain continuous communication with clients, suppliers, and stakeholders to ensure smooth project delivery. Participate in campaign and production briefings where required. Maintain accurate electronic and manual filing and archiving systems for productions and campaigns. Archive campaign documents and exit reports on SharePoint and manual systems.

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Qualification/s Requirements

• Applicants should be in possession of an appropriate Higher Certificate (NQF Level 5) as recognised by SAQA in Public Management/ Administration/ Logistics Management/ Public Finance/ Accounting/ Purchasing Management or equivalent qualification majoring in Public Management / Administration/ Logistics Management / Public Finance/ Accounting or Purchasing Management. General exposure in the field will be an added advantage. The candidate must have basic knowledge of BAS, LOGIS and Procurement Integration (PI). Excellent writing and communication skills, ability to manage and plan.  

Key Performance Areas

• Capture payments on LOGIS Integration and BAS.  Confirm Banking Details on CSD before capturing payments.  Export entities from CSD to BAS. Verify allocation for correctness before capturing payments on the payment processing systems.  Verify authenticity of signatures on the documents before capturing payments.  Also ensure compliance of all documents attached before capturing payments on the system.  Ensure correct information is captured on these payment processing systems. 
• Monitoring and prioritisation of payments to ensure that no payments are processed after 30 days as well as outside the standards set by the department.  Ensure that invoices with queries are raised immediately with the relevant suppliers to ensure that invoices are still paid within the required standards.  Run departmental 0-9 file. Send departmental 0-9 file inputs to sections for IFS/AFS. Provide accurate information in relation to Annual and Interim Financial Statements (Commitments, Accruals and Payables)
• Ensure that accounts of creditors of the department are not outstanding for more than 30 days. Assist in linking invoices on ITS (Invoice tracking system) Provide accurate information in relation to Annual and Interim Financial Statements (Commitments, Accruals and Payables) timeously.  Respond to enquiries and queries timeously and keeping record of enquires/queries handled including the turnaround time.  Compile accurate work statistics. when required assist with the compilation of the 30 Days report of payments. Assist with the BBBEE statistical data reports.  Assist with the preauthorisation of payments where required. Provide general office support.

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Qualification/s Requirements

• Applicant should be in possession of an appropriate Higher Certificate (NQF Level 5) as recognised by SAQA in Public Management, Administration, Logistics Management, Public Finance, Accounting, Purchasing Management or equivalent related qualification. General exposure in the logistics and compliance management field will be an advantage The candidate must have basic knowledge of BAS, LOGIS and Procurement Integration (PI). 

Key Performance Areas

• The successful candidate will be an entry point responsible for compliance, receive requisition from internal clients online. Verify e-requisitions for compliance in line with prescripts. Check and verify the status of suppliers on the Central Suppliers Database before accepting of e-requisitions. Approve compliant requisitions on-line using SharePoint in compliance with the turnaround time set by the department. Return non-compliant requisitions back to the client quoting the prescript that is being transgressed.
• Print hard copies of compliant requisitions and submit to supervisor to distribute to the relevant officials for capturing on LOGIS. Updating e-requisitions on SharePoint 8 immediately with the relevant order numbers to ensure that accurate record of turnaround time is reflected when printing the SharePoint turnaround time reports. Print SharePoint reports on outstanding requisition and requisitions updated with order numbers on SharePoint, daily as per the standard set by the department and provide to supervisor. Provide weekly reports on erequisition from SharePoint as per the standard set by the department.
• Provide monthly reports on e-requisitions from SharePoint as per the standard set by the department. Assist with capturing of requests on LOGIS. Handling of queries and enquiries related to requisitions and or orders and provide responses also in writing for turnaround time purposes. Timeous reporting of system issues to the supervisor and to ensure that internal clients are informed timeously. Performing any other duties as delegated by the respective supervisors and managers within the SCM environment. Provide effective and efficient client services. Please detail courses passed in the CV as per the academic transcript.