Jobs at Pump & Abrasion Technologies

• We are seeking a highly organized and detail-oriented individual to join our team as a Financial Administrator. The ideal candidate will have a strong background in finance and accounting, with the ability to manage and maintain the financial records of our organization.

Key Competencies & requirements:

• Grade 12 or equivalent
• Accounting and Mathematics up to Grade 12
• Financial Management / Accounting qualification (FET-level)
• 5 yrs relevant experience in finance admin, creditors/debtors/creditors control and relationship management and supervision
• Previous experience as debtors/creditors
• debtors/creditors/creditors administration
• debtors/creditors/creditors reporting
• Office administration
• MS Excel (Intermediate)
• MS Word (Basic)
• Accounting packages
• Syspro
• English
• Afrikaans
• Good interpersonal skills
• Team working
• Detail orientated
• Resilience
• Deadline driven
• Structured working
• Assertive
• Problem solving
• Self starter
• Drivers licence with own vehicle
• Must be able to work overtime when required

Key Functions of Role, BUT NOT LIMITED TO:

Account Administration:

• Maintain master data, ensure systems update correctly etc.
• Ensure debtors/creditors’ accounts’ data is up-to-date, correct and update correctly
• Ensure all form and notice writing templates are up-to-date and relevant
• Improve departmental processes and procedures to ensure effectiveness and efficiencies

Customer Invoicing:

• Administer billing process, incl monthly admin fees etc.

Customer Receipts:

• Administer outstanding debt follow-up process incl management and submission of debit orders
• Drive and follow-up bank account verification process
• Administer acknowledgement of debt process

Communications:

• Handle escalated debtors/creditors’ queries
• Liaising with internal departments

Debtors/creditors reporting:

• Compile debtor reports as and when required incl invoicing totals
• Report on debtors/creditors for weekly management meetings
• Provide relevant data from the system

Financial administration:

• Compile monthly recons
• Maintain contract register
• liaising with banking, suppliers and other stakeholders re finance queries
• Assist with continuous improvement of financial processes

Transactional activities for debtors/creditors:

• Processing invoices, RTS and payments
• Monthly creditors reconciliations
• Obtaining approval for orders and invoice payments, requesting of correct financial documents
• Daily filing of journals, requisitions and invoices, payments etc.

Weekly reporting:

• Processing and printing of purchase orders
• Managing of queries about debtors/creditors accounts

Perform day to day management of all payment cycle activities and provide efficient client service:

• review and verify invoices and pmt requests
• sort, code and match invoices/RTS
• set invoices up for payment
• enter and upload invoices into system
• prepare and process electronic transfers and payments
• prepare and perform payment runs
• post transactions to journals, ledgers and other records
• reconcile accounts payable transactions
• monitor accounts to ensure payments are up to date
• research and resolve invoice discrepancies and issues
• maintain vendor files, including internet banking
• correspond with vendors and respond to inquiries
• produce monthly reports
• assist with month end closing incl preparation of accruals and journals
• provide supporting documentation for audits
• Liaise with internal and external clients incl engage with banks/ customers for unallocated deposits
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Continuously improve payment processes

Ad Hoc:

• Maintain asset register
• Manage stationery
• Other accounting tasks as needed
• Operational and administrative tasks as needed
• Stand-in duties for colleagues
• Review and arrange for bank payment releases
• Oversee and administer petty cash process
• Assist colleagues with overflow work
   

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Role Overview

• The Internal Sales Team Leader – Local oversees the daily operations of the Local Internal Sales team, including the daily duties of the Local Administrators. The role ensures accurate order processing and smooth coordination with Production, Dispatch, and Finance.
• The Team Leader also assists with daily/weekly management reports.

Key Responsibilities

Internal Sales Team Leader Duties

• Oversee and assist with daily operations (order processing, quote turnaround times, and communication) of the Local Internal Sales Administrators.
• Monitor team KPIs, including accuracy, turnaround time, call activity, and quote conversions.
• Work closely with Production, Dispatch, and Finance to meet fulfilment deadlines.
• Follow up on all outstanding work daily and update the responsible salesperson.
• Support process improvements and assist with reporting for the Supervisor and Manager.
• Ensure all administrative tasks are completed within the required timeframes.
• Support the sales force with general operations to help achieve departmental objectives.
• Assist and resolve customer and sales representative queries promptly and professionally.
• Communicate important customer feedback internally to relevant teams or management.
• Maintain high levels of customer satisfaction through excellent sales service for both internal and external customers.
• Train, coach, and develop Sales Administrators.
• Manage area-specific sales administration functions effectively.
• Assist with additional duties and activities as requested by management.

Qualifications and Experience

• Matric / Grade 12 (Essential) or higher education qualification
• 2-4 years’ experience in Internal Sales
• Experience leading, supervising, or mentoring a team
• Knowledge of order processing, finance workflows and operations coordination
• Strong proficiency in Microsoft Office, specifically Excel and PowerPoint
• Syspro knowledge will be advantageous
• Exposure to managing sales-related reporting
• Ability to communicate professionally and effectively with clients

Skills and Competencies

• Excellent organisational skills with the ability to multitask
• Strong attention to detail and high accuracy levels
• Professional, flexible, and reliable work ethic
• Ability to prioritise workload and work under pressure
• Excellent written and verbal communication skills
• Customer-focused mindset with the ability to handle client queries confidently
• Team player with a proactive approach
• Always protect the integrity and reputation of the company.
• Leadership and coaching ability