Jobs Available at Armscor

QUALIFICATIONS

• Grade 12.
• National Diploma in Business Administration, Supply Chain Management, Public Administration, or a related field
• Paralegal or Compliance qualification will be an added advantage.

EXPERIENCE

• Minimum of 3 years’ experience in executive support, office management, or strategic coordination roles, preferably within a corporate, public sector, or governance environment.
• Demonstrated experience in preparing governance reports and executive briefing materials.
• Proven track record in managing complex workflows, cross-functional coordination, and stakeholder liaison at senior management or executive levels.
• Familiarity with regulatory, or statutory reporting processes is highly desirable.
• Experience implementing and maintaining office management systems, records management, and digital tools to enhance operational efficiency.

CRITICAL PERFORMANCE AREAS

Provision of Administrative support for the Bid Committees (Departmental Adjudication Committees, Divisional Adjudication Committee, Armscor Acquisition Adjudication Committee and Screening Committee)

• Produce weekly decisions, minutes, agendas, distribution schedules and declaration of interest forms for all adjudication committees within the set times for each committee.
• Upload all signed decisions, minutes and declaration of interest forms on SharePoint. 
• Make copies of signed decisions of the Screening Committee submissions for the SCM files and the requesting division. 
• Ensure that the Screening Committee submissions are filed in a locked cupboard once the decisions are signed.
• Update bid status on the bid registers in line with the decisions of the Committees immediately after approved decisions.
• Inform the Manager: Reporting on all submissions identified as fruitless, wasteful, irregular and potential fruitless and wasteful.
• Ensure that submissions approved for procurement by other means and variation and expansion of contracts that exceed the applicable threshold by National Treasury are reported to the Manager: Reporting.
• Register submissions that are approved as late submissions for each bid adjudication committee and submit the information to the Manager: Reporting on a monthly basis.
• Update the templates for all bid committees as and when required.

Provision of Administrative support for Supply Chain Management

• Compile and type submissions, letters, memos, reports and other documents as per instructions.
• Manage and facilitate the distribution of internal communiques.
• Attend and respond to SCM Compliance matters that are related to the bid committees.
• Confirm the completeness of RFB in line checklist after it has been received for publication.
• Ensure all statutory requirements are included e.g., CIDB, SHE, NIP / DIP, PSIRA, etc. where applicable
• Ensure that the tender box is attended to on time and ensure the safe keeping of keys.
• Ensure proper recording of received bids and upload on the e-Tender portal.
• Follow up with bids in progress in order to speed up the turnaround time and to ensure that the validity period does not lapse.
• Ensure bid documents are stored on Shared Drive for future reference.

go to method of application »

QUALIFICATIONS:

• Grade 12.
• B. Tech or B. Com degree (with accounting at 3rd level).
• Post graduate qualification will be advantageous (Finance, Management, Commerce).

EXPERIENCE:

• Minimum 10 years’ experience, including 5 years in a supervisory role in finance, accounting, or travel agency financial operations, preferably within IATA/BSP-regulated environments.
• Hands-on experience in cash flow management, debtor control, and credit risk mitigation.
• Exposure to financial reporting, budget execution, and cost control in a multi-departmental or divisional setting.

KEY RESPONSIBILITIES:

Financial Governance & Revenue Assurance

• Oversee and ensure the completeness and accuracy of all accounting, administrative and systems processes executed within AB Travel.
• Assure that issued travel services are billed in line with the clients’ service level and contractual agreements.
• Prevent revenue leakage through the implementation of control systems deliverable frameworks and focused deadlines.
• Investigate and resolve Debtors and Creditors discrepancies impacting on revenue recovery.
• Strengthen internal revenue controls to reduce financial risk exposure.

AB Travel Financial Risk Governance & Airline Settlement Oversight

• Perform, review, and finalise BSP reconciliations in alignment with internal ticketing and accounting systems to ensure accuracy and completeness.
• Ensure the BSP person uses the daily TINS Report as a must to balance and complete daily invoicing.
• Complete monthly Bank, Credit Card and BSP reconciliations.
• Oversee and authorise BSP and Creditors remittances within prescribed settlement timelines to maintain airline accreditation, Iata Licencing (IATA accreditation), cash flow stability.
• Analyse, dispute, and resolve ADMs, ACMs to minimise financial losses and prevent recurring billing discrepancies.
• Identify and correct mismatches between issued tickets, refunds, exchanges, and BSP statements to prevent revenue leakage.
• Monitor BSP exposure, prevent penalties or suspension risks, and ensure adherence to IATA regulations and internal financial controls.

Cash Flow & Debtor Management

• Monitor outstanding accounts, enforce credit terms, and proactively manage overdue balances.
• Recover outstanding payments within agreed credit periods to minimise financial exposure.
• Coordinate cash inflows with BSP cycles and supplier payment obligations to maintain operational liquidity.
• Identify, escalate, and resolve high-risk receivables to prevent bad debts.
• Strengthen the AB travel’s financial position by optimising debtor management practices.

Financial Reporting, Budgeting & Compliance

• Prepare and certify income statements for reporting to provide reliable data for management and governance decisions.
• Reconcile all finance modules (Debtors, Creditors, Cashbook, Disbursement) with the General Ledger and Trial Balance to ensure completeness and accuracy.
• Monitor divisional expenditure against approved budgets, identify overspending trends, and implement cost control measures to support profitability.
• Analyse financial data to improve forecasting accuracy and inform strategic planning.
• Validate projected income against actual revenue, ensure accuracy and completeness of financial data, and maintain integrity across all financial systems.

go to method of application »

QUALIFICATIONS:

• Grade 12.
• National Diploma in Business Administration, Management, Public Administration, or a related field.

EXPERIENCE:

• Minimum of 3 years’ experience in an administrative, secretarial, or office support role, preferably in a secure, defence, or highly regulated environment.
• Experience in managing diaries, travel arrangements, and meeting coordination for senior staff.
• Familiarity with document preparation, reporting, and basic financial or budget tracking.
• Experience in working with classified material, system-based reporting, and database management.
• Previous exposure in stakeholder liaison within a sensitive or security-controlled environment.

KEY RESPONSIBILITIES:

Office Administration & Daily Operations

• Manage day-to-day administrative functions of the office, including correspondence handling, filing, and office supplies management.
• Coordinate and schedule meetings, appointments, and events for division ensuring optimal use of time and resources.
• Handle travel arrangements, accommodation, and logistics for executive staff in compliance with company policies.
• Maintain office equipment and liaise with IT and facilities teams to ensure a fully functional work environment

Document & Information Management

• Prepare, format, and proofread documents, reports, presentations, and briefing materials for executive review.
• Maintain organized electronic and physical filing systems, ensuring confidentiality, version control, and easy retrieval of information.
• Assist in the compilation and distribution of meeting agendas, minutes, and action logs, ensuring follow-up on key decisions.
• Support the management of executive communications, including drafting routine correspondence and managing email prioritization.

Stakeholder Coordination & Communication

• Serve as the first point of contact for internal and external stakeholders, demonstrating professionalism and discretion.
• Facilitate effective communication and coordination between the Division and internal business units, as well as external stakeholders.
• Assist in the coordination of cross-functional meetings and events, maintaining alignment with divisional priorities.

Process Support & Compliance

• Support the implementation and adherence to office protocols, governance frameworks, and administrative policies across the Offices.
• Coordinate the preparation, consolidation, and submission of divisional performance reports.
• Assist in monitoring office budgets, processing expenses, and maintaining comprehensive records of expenditures.
• Provide administrative support for financial planning, including tracking allocations, monitoring spend against approved budgets, and reporting on variances.
• Contribute to the continuous improvement of office procedures, workflows, and the adoption of digital tools to enhance operational efficiency and compliance.
• Support the development, coordination, and implementation of operations plans in alignment with Divisional priorities.

Project Administration & Coordination

• Provide administrative support for project planning, tracking, and execution, ensuring documentation, schedules, and milestones are accurately maintained.
• Assist in preparing project status reports, risk registers, action lists, and implementation updates for timely decision-making.
• Coordinate project logistics, including meetings, workshops, and stakeholder engagements, to ensure smooth execution.
• Facilitate cross-functional collaboration by maintaining effective communication between project teams, divisional units, and stakeholders.
• Maintain an organized filing systems and databases for project materials.

go to method of application »

QUALIFICATIONS

• Grade 12.
• Degree (NQF 7) in Risk Management, Commerce, Business Management, or a related field
• Post graduate qualification in Risk Management / Business management / equivalent will be an added advantage.

TECHNICAL / LEGAL CERTIFICATION / PROFESSIONAL REGISTRATION 

• Professional certification/qualification in Risk Management (ISO 31000, CFE, CRM Practitioner or CRM Professional) will be an added advantage
• Membership in a professional body will be an added advantage

EXPERIENCE

• Minimum 10 years’ experience in Governance, Risk Management, Compliance, Internal Audit, or related fields, including at least 3 years in a supervisory role within a medium to large organisation 
• Proven experience in the public sector (minimum 3 years) within enterprise risk management and compliance functions
• Demonstrated experience in the design and implementation of enterprise risk management and compliance frameworks, including governance framework development and regulatory compliance monitoring.
• Strong experience in conducting enterprise risk assessments, internal control testing, and development of risk mitigation strategies and action plans.
• Experience in preparing and presenting governance, risk, and compliance reports to executive management and governance structures (e.g., Audit and Risk Committees, EXCO).
• Experience in data analysis, risk analytics, and use of GRC systems or business performance management tools to support decision-making and reporting

CRITICAL PERFORMANCE AREAS

Governance Frameworks & Risk Strategy Management 

• Develop and implement the Annual Risk Management Implementation Plan aligned to the approved Risk Management Strategy.
• Develop, review, and maintain governance frameworks, policies, standards, methodologies, and procedures.
• Ensure governance practices remain aligned to legislative requirements, King V principles, and organisational objectives.
• Drive continuous improvement, innovation, and best practices within the GRC environment.
• Ensure effective reporting mechanisms for governance, risk, and compliance performance monitoring.

Risk Management and Assessment

• Provide and manage enterprise risk oversight by Facilitate enterprise-wide risk assessments across strategic, operational, financial, compliance, and reputational risk areas.
• Monitor organisational risk registers, emerging risks, mitigation action plans, and risk treatment strategies.
• Develop and implement methodologies for analysing the effectiveness of internal controls.
• Lead the development and enhancement of risk mitigation controls and key risk indicators (KRIs).
• Monitor organisational risk appetite and provide recommendations to management.
• Perform business impact trend analyses on internal and external risks affecting organisational sustainability.
• Provide risk analytics and reporting to support informed decision-making.
• Ensure risk incidents are identified, escalated, and managed proactively.

Compliance Management & Regulatory Oversight

• Develop and implement the compliance management framework and monitor organisational compliance.
• Monitor and maintain the regulatory universe applicable to the organisation.
• Ensure compliance with relevant legislation, policies, regulations, and governance standards.
• Conduct compliance monitoring and recommend corrective actions where non-compliance is identified.
• Analyse the cost implications associated with risk exposure and non-compliance.
• Provide compliance advisory services to management and business units.

Assurance Coordination & Reporting

• Develop and maintain whistleblowing policies that ensure confidentiality, protection, and compliance with legal requirements.
• Receive, assess, and coordinate investigations of reported concerns in a timely and impartial manner.
• Track whistleblowing cases, outcomes, and trends; provide regular reports to leadership and relevant authorities.
• Ensure all whistleblowing activities comply with applicable laws, regulations, and industry standards.
• Promote a speak-up culture, encouraging ethical behaviour and transparency across the organization.

GRC Systems, Training & Awareness

• Facilitate implementation and optimisation of GRC systems and tools.
• Drive organisational risk and compliance awareness initiatives and training programmes.
• Promote a proactive risk management and compliance culture across the organisation.
• Research emerging risk methodologies, trends, and industry developments to improve organizational practices.

go to method of application »

QUALIFICATIONS

• Grade 10.

EXPERIENCE

• Proven working experience as a cleaner.
• Ability to handle heavy equipment and machinery.
• Knowledge of cleaning chemicals and supplies.

CRITICAL PERFORMANCE AREAS

Daily Cleaning Duties – Reception, Lobby, and Office Workspaces

• Daily cleaning responsibilities for reception areas, lobbies, and office workspaces include maintaining a clean, hygienic, and professional environment through the following tasks:
• Vacuuming daily debris from all floor areas (including tile).
• Disinfectant mopping of all hard floor and tiled areas.
• Empty waste bins, wash as needed and add new liners. 
• Standard glass cleaner to wipe down all glass areas. 
• Damp-wipe hard surfaces with mild disinfectant.  
• Clean walls and painted surfaces as needed. 
• Wipe down door handles, light switches etc. Install and maintain the relevant telecommunication systems, ensuring reliable communication infrastructure.

Daily Cleaning Duties – Kitchens, Break Rooms, and Washrooms

• Daily cleaning duties in kitchen areas, break rooms, and washrooms focus on maintaining hygiene and sanitation standards, and include the following:
• Empty waste bins, wash as needed and add new liners. 
• Disinfectant mopping and wipe down of all hard surfaces. 
• Sanitize and clean all basins, toilets, doors and fixtures in washroom. 
• Refill soap dispensers. 
• Wipe down all reflective surfaces including mirrors, brass and glass. 
• Use spray disinfectant on the sides of all surfaces including toilets, doors, sinks and appliances.

Weekly Cleaning Lists

• Weekly cleaning activities involve more comprehensive cleaning tasks to ensure a healthy and well-maintained workplace environment for employees and visitors. These include:
• Polish and buff all hardwood surfaces including floors and conference tables. 
• Clean glass windows inside (as practical). 
• Empty and disinfect all trash receptacles, add new liners.

Monthly Cleaning Lists

• Monthly cleaning activities focus on deeper cleaning tasks that contribute to overall workplace hygiene and maintenance, including:
• Vacuum all fabric chairs (clean as needed). 
• Dust all high surfaces, working top to bottom.
• Vacuum and deep clean surface areas.
• Follow work “general cleaning guidelines” for all tasks.
• Keep all cleaning equipment clean and neatly stored after use.
• Report faulty equipment to the Supervisor.
• Use cleaning material economically and notify supervisor when materials are running low so that they can be ordered centrally.
• Adhere to safety and health regulations.
• Other duties as assigned.
• Work with members of other teams as required.
• Adhere to ARMSCOR policy and procedures.