Jobs Available at Construction Education & Training Authority (CETA)

 RESPONSIBILITIES:

Assist Specialist: Special Projects- infrastructure to:

• Oversee infrastructure project implementation from the start through to completion of projects implemented within the strategic CETA partnerships, ensure the completion of work on time and within budget.
• Provide supporting role in the operational, delivery and monitoring of contracts and provider performance on special projects and strategic partnerships.
• Support the Specialist for Special Projects and Infrastructure; in negotiating contractors’ orders and monitor contractors’ performance in line with relevant regulatory contractors frameworks.
• Provide support in contract creation, execution and analysis of strategic partnerships projects and other special projects as required.
• Work under deadlines in a fast-paced environment to plan and coordinate all aspects of the building process from hiring contractors to working with engineers, architects, and vendors.
• Prepare internal and external reports relating to project status and progress, estimates, deliverables, and safety statistics within required timelines.
• Assist in conduction project site visit to monitor compliance with safety and building regulations and implement public safety measures.
• Provide technical support and provide advise to stakeholders.
• Attend and address all stakeholder queries timeously and effectively.

Requirements

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

• Diploma or Bachelor’s degree in Civil Engineering, Construction Project Management or equivalent qualification.

REQUIRED KNOWLEDGE, SKILLS AND COMPETENCIES

• Report writing and presentation skills.
• Excellent verbal and written communication skills.
• Team work.
• Attentive to detail and accurate at all times.

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RESPONSIBILITIES:

• Coordinate and provide administrative duties in the Provincial Office such as, receiving telephone calls, correspondence and emails and flagging them as required.
• Work with the Head: Clients Services and Projects to prioritise an agenda and focus on the most important issues and opportunities within the province.
• Develop, maintain, and update the Provincial Office’s annual meetings planner.
• Attend and minute proceedings of meetings as directed by the Manager.
• Compile a decision register and follow-up on the office meeting outcomes.
• Draft and type letter, reports, memo’s and ensure that all documents are formatted to professional standard.
• Coordinate the Provincial Office’s meetings and preparation and ensure that all invitations, logistics, minutes and relevant agendas and material are provided.
• Assist in the coordination of Stakeholder Workshops and other events and functions as required within the province.
• Attend key meetings as directed by the Manager with the purpose of ensuring follow-up and execution on identified actions.
• Provide input and formulate business presentations in consultation with the Manager.
• Work with the Manager to strategies and manage a portfolio of relationships relevant to the business unit.
• Order, receive, verify, store, and maintain an accurate inventory of office supplies as required.
• Compliance with performance Management Policy.
• Attendance of Development workshops and interventions as per agreed PDP
• Prepare and submit to the Supervisor accurate, complete, and credible monthly reports as required for consolidation and tabling to monthly MANCO.
• Ensure all work is backed up regularly as per ICT policies ono the CETA electronic servers.
• Attend all risk, compliance, ethics and fraud prevention updates meetings, trainings, and workshops as scheduled by CETA.
• Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
• Respond to routine queries and escalate higher-level requests to the relevant staff in the business unit as required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders.
• Attend and address all stakeholder queries timeously and effectively.

Requirements

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

• NQF Level 6 Diploma in office Management/ Business Administration or Communications, or Generic Management qualification.
• Project Management qualification will be advantageous.
• 3 years administration experience or experience in similar role with at least 2 years’ experience in ETD sector or Public Entities-Operational
• Construction experience would be an added advantage.