Officer: Archivist (Post Level 11): Library and Information Services (Job ID: 6527) - (2213) at University of the Free State

Duties and responsibilities:

• Contribute to facilitating teaching, learning and research.
• Implement the University’s Digital Preservation Strategy in alignment with institutional research and information management priorities.
• Ensure the long-term preservation and accessibility of these materials for future generations.
• The archives are a vital resource for postgraduate research, historical inquiry, and interdisciplinary scholarship.
• Implement the integration of digital archives into teaching, learning, and research activities in support of academic excellence.
• Apply the Standard Operating Procedures (SOPs) for all digital archiving and training activities.
• Execute the arrangement, description, and appraisal of digital and analogue records in line with archival standards (ISAD(G), ISAAR(CPF)).
• Design and deliver training modules and workshops on records management, digitisation, metadata, and archival standards.
• Collaborate with faculties to integrate archival and digital heritage resources training into curricula and research projects.

Inherent Job Requirements:

• Bachelor’s degree or B.Tech degree on NQF Level 7 related to Archival Studies. 
• A minimum of two (2) years’ relevant working experience working with archival materials or in a Digital Archive. 

Recommendations:

• Honours degree/Postgraduate Diploma on NQF Level 8 in a Digital Archive field (attach a copy). 
• A minimum of three (3) years’ relevant working experience within a Digital Archive environment. 
• Knowledge of Archival systems and Descriptions.
• Knowledge of Provenance Principle.
• Experience within the higher education environment.
• Knowledge of university systems, policies, and procedures.
• Member of a or registration at a professional body (attach a copy).

Competencies
Required competencies:
Results Orientated:

• The ability to set high standards, establish tough goals, and to work to achieve success.
• The ability to be reliable, responsible, dependable and to fulfil obligations.

Strategic Thinking:

• The ability to deal with several activities at a time.
• The ability to carefully analyse information and use logic to address issues and problems at work.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

Leading:

• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

Building Coalitions:

• The ability to be self-assured and at ease with people in all types of social situations.
• The ability to interact with others and establish personal connections with people.

Closing date:
20 July 2026