Jobs Available at W&RSETA

Key Performance Areas will include but not limited to the following: 

• Ensure efficient, accurate recording, monitoring and managing of the employee data base system 
• Efficient administration of the engagement of new employees; inter alia prepare contracts, offer letters, agreements and process all pre-employment checks. 
• Ensure that all payroll instructions are prepared and logged in time for the monthly payroll run and submitted to the Senior Manager: HR (for example, new employment contracts and appointments; contractual variations; employee terminations; employee benefits; etc) 
• Close working relationship with Finance to ensure accuracy in employee costings, required checks and balances, adherence to agreed controls and procedures. 
• Ensure compliance of all new employee documentation with the internal policies and procedures and the availability of accurate records 
• Assist the Senior HR Manager with consultation with employees to resolve any queries related to benefits and payroll 
• Develop and provide various standard and ad hoc reports ensuring deadlines are met and information provided is accurate and up-to-date 
• Liaise with third parties and effect payments to third parties; maintaining accurate records 
• Maintaining accurate payroll records to facilitate the achievement of an unqualified audit 
• Loading of payments and salaries onto the Banking system 
• Liaise with employees on pay-roll related inputs and provide feedback to staff with regards to new developments in payroll legislation 
• Liaise with service providers (SAGE or Partners) regarding payroll system updates to ensure alignment with changes in legislation, policies and procedures. 
• Management of leave in the payroll system in line with company policy and BCEA 
• Liaise with HR with regards to changes in staff leave and compliance with the LRA and BCEA 
• Reconcile manual leave reports to the payroll system and provide management tools in terms of reporting with regards to the control and management of leave. 
• Prepare and submit SARS reports for payment by due date. 
• Effectively plan, coordinate and execute payroll related ad hoc projects.  

Minimum Qualifications and Experience 

• National Diploma in Human Resource Management. 
• 5 years’ experience in payroll administration and management. 
• Practical working experience and understanding of SAGE People 300. 
• Certificate in payroll administration and management. 

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Key Performance Areas will include but not limited to the following: 

• To efficiently, effectively, accurately and timeously capture and process invoices on the system ensuring compliance to standard operating procedures 
• To accurately capture invoices in the accounting systems in order to effect payment on time and accurately, to creditors (suppliers, vendors, sub-contractors, foreign associated entities and service providers 
• Ensure invoices are properly authorized in accordance with levels of authority and allocated to the correct Supplier & General Ledger accounts on a daily basis. 
• Check & match invoices against orders database. 
• Sending remittance advices to suppliers after completion of the payment run. 
• Accurate filing of documentation for easy accessibility 
• Ensure well organized filing system is implemented for all areas of the operations 
• Accurately prepare monthly reconciliations of creditors accounts statements against the A/P Age Analysis. 
• Perform ad-hoc investigations and prepare ad-hoc reports on request of Senior Management 
• Adherence to W&RSETA policies, procedures, PFMA and relevant legislation 
• Assist with preparations for the internal and external audits 
• Assist with month end reporting 
• Ensure all behaviours and conduct are aligned with the SETA values 
• Effective, professional communication and dialogue with all Stakeholders 
• Effectively plan, execute ad hoc projects 

Minimum Qualifications and Experience 

• National Diploma in Accounting/ Financial Management or Cost Accounting 
• 2 years’ experience in a financial environment 
• Experience in working on financial accounting and reporting systems 
• Experience in data capturing and reviewing 
• Sound administration skills and excel proficiency 

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Key Performance Areas will include but not limited to the following: 

• Sound effective and efficient administration of all records and information to enable easy accessibility and accuracy and comprehensiveness of information 
• Check all submissions and contracts for accuracy and completeness against set standards and checklists 
• Compile claims ensuring accuracy and compliance with contractual agreements and standard process and procedures 
• Ensure well organized filing system is implemented for all areas of the operations 
• Prepare documentation for external moderation ensuring compliance to policies and procedures
• Keep Senior Project Specialist and Provincial Manager informed of the progress and status performance 
• Prepare various reports ensuring quality delivery within specified deadlines 
• Keep track of WSP submissions on the system and keep project team informed of progress 
• Accurate and efficient capturing of Leaner Information on the system ensuring optimal attention to detail at all times 
• Provide support to stakeholders on the completion and submission of WSP/ART/PIVOTAL documentation 
• Assist with resolving stakeholders’ queries ensuring projects specialist are informed and up-dated on a continuous basis 
• Adherence to W&RSETA policies, procedures, PFMA and relevant legislation 
• Assist with preparations for the internal and external audits 
• Maintain a close working relationship between team members to optimally support GN performance and deliver on stakeholder needs and requirements 
• Adhere to sound corporate Governance in all aspects of the GN SETA’s operations ensuring the integrity of SETA operations 
• Ensure all behaviours and conduct are aligned with the SETA values 
• Effective, professional communication and dialogue with all stakeholders 
• Effectively plan, coordinate, manage and execute ad hoc projects  

Minimum Qualifications and Experience 

• Matric with National Diploma in Public Administration/Management 
• 2-3 years’ experience in Administration 
• Sound knowledge and understanding of Administration