Latest Roles at Motify (Pty) Ltd

Job Overview:

As the Personal Assistant to the Directors, you will be responsible for assisting with various tasks for which the two Motify Directors are responsible. The mission for this role is for the Directors to have peace of mind, feel organised, and on top of things both in a personal and professional capacity. Meaning they are fully present with the business, family, and themselves. Any additional a vailable time will be utilised to assist in the admin functions of HR.

Responsibilities:

The duties/tasks of the function include but is not limited to:

• Travel Arrangements.
• Timesheet and expense report approvals during the Director’s absence.
• Checking and signing the back-up register for Customers.
• Check and sign off PO’s once a thorough review has been done (i.e. in budget/ out of budget).
• Completing documents and writing letters for Director’s signature.
• Internal IT Admin.
• Doing research around specific topics.

Admin around staff at home:

• Leave
• Payslips
• Loan management
• Loading payment if not on stop order

Monthly allocation of expenses and upload of invoices to Xero/Quickbooks.

• Admin (Passport renewals, Booking car service, license renewals, Insurance renewal reminders, Financial Advisor meetings schedule, reminder of school events and themes, birthdays).
• Submission and management of Discovery Health Claims.
• Personal company admin – Annual return reminders, Finances reminders.
• Load kids’ schedule into Cozi at the start of each term.
• Personal email management.
• Organisation of household maintenance.
• Purchasing items when required.

HR Administrative Responsibilities:

• Collate the Directors’ signature for medical aid and pension documentation.
• Submit medical aid and pension documentation to third-party administrators.
• Put together options and quotations for Business Events.
• Assist with the planning and logistics of Business Events.
• Send out communication around review cycles and follow up with team members to ensure that all information is submitted in a timely manner.
• Collate information and send it through to HR Lead for reporting.
• Gather quotes and cost approvals.
• Assist with admin around raising PO’s, submitting invoices and ensuring that third parties are paid based on the agreed timeline.

Inherent Requirements of the Job:

• Minimum 10 years’ experience working as a professional assistant.
• Ability to work with a blank canvas, where processes have not necessarily been designed yet.
• A passion for organisation and getting things done.
• A positive can-do attitude.
• Excitement to use and develop your skillset.
• Self-starter who takes initiative and ownership.
• A natural creative, thinking beyond the status quo.
• Excellent communication skills.
• Excellent time management skills.High attention to detail across several concurrent workstreams using process flows for successful integration.
• A proven track record of high performance and delivery.
• Experience on Xero (preferred).
• Good understanding of technology.
• Driver’s license with 5-years’ experience.
• Own vehicle available.
• Well versed on MS tools products (MS Teams, Outlook, Excel).

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Job Overview:

As a Senior Business Development Executive, you are a critical part of the Motify team, ensuring profitable customer centricity is at the heart of everything the company does. You will be part of the management team, with your direct and indirect leadership skills being vital in delivering the company vision of transforming service delivery in the automotive industry through people driven auto tech. Your key focus is a leadership role within the company charged with understanding customer technology needs, through to the creation of product solutions, meeting these. Fundamental to your skillset is the proven ability to create, manage and maintain successful partnerships moving forward with the variety of operations within Motify’s value chain. Central to these partnerships will be several OEM (Original Equipment Manufacturers) South African operations. You will also be part of the Motify Management Team. The role is Johannesburg based, nationally focused with a global outlook, and provides leadership of the company’s Johannesburg office.

Responsibilities:

The duties/tasks of the function include but are not limited to:

• A result driven senior leadership role fully satisfying its key stakeholders including customers, shareholders, directors, and employees;
• Overall ownership of an identified set of partner relationships (namely, OEM’s, 3rd parties amongst others) to fulfil the Company’s vision, goals, and objectives;
• Identifying and scoping scalable product opportunities, opening profitable new revenue streams and territories;
• Communicating and energising new revenue opportunities and territories within the company’s ecosystem;
• Top end industry networking to track emerging trends and developments;
• Developing and executing sales and marketing strategies to grow business, together with the marketing co-ordinator;
• Travelling within South Africa and to any other country as required to successfully fulfil the requirements of this role;
• Working closely with the Managing- and Finance & Operations Director and other department heads to ensure clear consistent communication flow between Company and its Customers;
• Leadership role in the Johannesburg office, together with a position on the management team.

Inherent Requirements of the Job:

• > 5 years of demonstrably successful business development experience
• Entrepreneurial attitude who takes initiative and ownership
• Excellent understanding of the motor industry, preferably with experience
• Exceptional leadership style
• Strong business acumen
• Proven digital technology mindset
• Solutions led business focus
• Passionate in unlocking and delivering opportunities
• Outstanding partnership skills
• Detail oriented and persuasive
• Excellent communication skills

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Job Role:
As PDC you will be responsible for delivering Pinewood technology led solutions to fully satisfy Pinewood DMS’ Customers purchases. Your key focus will be to collaborate closely with Pinewood’s Customer Success Team and Customers to deliver ongoing mutually profitable partnerships.

Expectations of Character:

Attitude

 Learning

• Take every opportunity available to grow yourself and others (Internally / Externally)
• Actively applying learnings from previous mistakes

Team Player

• Maintaining and fostering healthy peer relationships within both your team and the rest of Pinewood’s departments.

Self-Management

 Resourcefulness and management of expectations

• Drive hard to meet deadlines and manage expectations when deadlines are going to be missed.
• Work on your own without supervision or explicit detailed instructions.

Time Management

• Take initiative and originate action.
• Manage time and resources effectively based on the estimates provided.
• Consider alternative scenarios and contingency plans.
• When dealing with multiple objectives set up priorities so you have set time related goals.

Thinking

 Analysis

• Gather information systematically while having a keen understanding of context.
• Synthesise and summarise information for it be meaningful.
• Pay careful attention to detail, minimizing mistakes and actively thinking about ways to reduce errors
• Pay careful attention to detail, minimizing mistakes and actively thinking about ways to reduce errors
• Innovate when you see it can be better
• Identify areas that need improvement, opportunities to drive our customers’ success.

Judgement

• Don’t operate on assumptions always clarify expectations internally and externally.
• Make sound decisions balancing risk and opportunity.
• Consider multiple stakeholders when making decisions.

Communication

Influencing and advising

• Present yourself confidently and professionally.
• Deal easily with people internally and externally at both senior and junior levels.

 Acknowledgement and notifications

• Acknowledging all communication addressed to you timeously.
• Ensuring all stakeholders are kept updated with any feedback they should know / need to action.

Key Responsibilities:

Will include but not be limited to:

• Rich understanding of Pinewood’s values with buy in to fully live them in your business delivery.
• Ownership of specific account relationships and project delivery to Customer’s complete satisfaction.
• Building on Pinewood’s acknowledged customer service excellence to deliver revenue growth.
• Scoping, identifying and delivering solutions to successfully transform service delivery in automotive industry.
• Close collaboration with the Customer Success Team (CSCs) to fully understand ongoing customer dynamics in the ecosystem.
• Ensuring an excellent level of Pinewood DMS knowledge by actively staying close to the releases, continuously evaluating the impact that the product could have in the process flows with our customers.
• Working with the Customer Success Team to ensure any identified challenges raised are resolved timeously.
• Competently fulfilling all required administrative duties timeously allowing for clarity on activities on a daily basis (functional use of Autotask).
• Agility to work through project / post sales offsite tasks whist managing the day-to-day customer queries in an efficient and timeous manner.

Required Competencies:

• Strong passion for delivering customer service and unlocking opportunities.
• Understanding of the Pinewood DMS and related technologies to be able to deliver product skills that are at a Beginner and/ or Intermediate level.
• Basic understanding of automotive industry including motor dealer work streams.
• Proven track record of successfully living the Business’s Values.
• Excellent written and verbal communication skills.
• Willingness and ability to comfortably travel to, engage and deliver at customers premises, specifically for live weeks.
• Work experience within an accounts related role, preferably within a dealership environment. (Eg. Bookkeeper / Junior bookkeeper etc.).