Latest Vacancies at Land Bank Careers

MAIN PURPOSE OF THE JOB

• Assist with analysis and development of technical business requirements to inform solution development. Support the Senior Business Analyst with business relationship management.

Key Performance Areas    
Assist in the Analysis and development of  Business Requirements Documents for all Applications within the Land Bank Architecture

• Selects appropriate business analysis approach
• Evaluates project complexity, assumptions, constraints and dependencies
• Identifies all stakeholders and determines stakeholder influence and relationship needs
• Support stakeholder engagement (internal and external) relationships. Relationships with stakeholders include: Business application users Supports the development of a business analysis work-plan to manage own and team activities, tasks, deliverables and schedule
• Supports the development of an effective communication plan to meet project and stakeholder needs
• Plans requirements approval and change
• Identifies and communicates risks and issues that may require changes to plans or scope

Liaise with the Business to Develop Technical Business Specifications

• Involve stakeholder’s in information gathering activities - captures information provided in requirements discovery sessions in a manner that stakeholders understand and can review and validate
• Elicits required information from stakeholders to develop technical specifications -
• Accurately translates stakeholder information into solution requirements

Support the Development Team with Understanding of Business and Functional Requirements during Build and Testing Phase

• Prioritises requirements effectively based on factors including business value, cost to deliver and time constraints and builds stakeholder consensus on requirements prioritisation to ensure analysis and implementation focus on critical requirements
• Organises and synthesises information provided by stakeholders in understandable views and clearly articulates the relationships between the various requirements and stakeholder needs
• Provide input in the current organisational state using a combination of textual formats, models, diagrams and matrices
• Consistently leverages models and specifications to provide insight into opportunities for improvement
• Effectively uses models as a tool to document requirements and also a tool to aid in elicitation activities Accurately identifies and confirms assumptions and constraints

Support the Development of Functional and Test Specifications

• Effectively communicates solution impact to stakeholders
• Demonstrates understanding of the changes that will occur with the new solution (business area, technical infrastructure, processes and operations)
• Accurately assesses stakeholder beliefs, attitudes and willingness to adapt to new solutions
• Supports the development of acceptance criteria and a plan to evaluate the solutions
• Facilitates acceptance of the solution and accurately ensures that the solution performs to meet the business requirements
• Effectively prioritises defects and issues with the solution
• Effectively evaluates defects and issues for potential workarounds that are acceptable until they can be addressed

Conduct/ Support Functional, User  Acceptance and End User Testing

• Develop test cases
• Analyse test outputs and corrective actions

Conduct Technical System Training to Business Super Users

• Support the in the development of business application technical manuals
• Manage end to end business super user training 

Preferred Minimum Education and Experience    

• National Diploma  or equivalent
• 3-5 years experience as a Business Analyst
• 3-5 years experience in writing of BRS (Business Requirements Specifications)
• 3-5 years experience in writing of FS (Functional Requirements Specifications)
• 3-5 years experience in planning and executing UAT (User Acceptance Testing) and RT (Regression Testing)
• 3-5 years general awareness of technologies (ARIS, SAP, Microsoft Applications)

Critical Competencies    

• Knowledge and understanding of business process and software applications fundamentals
• Experience in business and data modelling 
• Experience in dealing with multiple process and systems methodology application 
• Thorough understanding of data principles and applications
• Excellent communication, analytical and problem solving skills with an eye to visualize and design for the future
• Experience in multiple business area and systems focus with strategic business and industry awareness limited to areas of experience
• Thorough understanding of business processes and technologies impact within the organisation
• Ability to interact with various specialists internally or externally to drive continuous improvement and innovation
• Experience in software applications (Advanced Excel; Advanced Visio; Advanced Word; Advanced PowerPoint)
• Knowledge and understanding of the principles of business, the application thereof, the opportunities within business and the seizure of such opportunities
• Sound knowledge of the different business systems, associated applications and the interrelationship between the business systems
• Advanced report writing skills (Process reports, specifications and executive summaries)

Additional Requirements    

• Extended hours as and when required.
• Travel as and when required.

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MAIN PURPOSE OF THE JOB

 To effectively and efficiently administer from creation through to use, storage, reuse, and disposition (destruction and/or archiving), all the recorded information and in-process records of the Land Bank, regardless of medium or characteristics. To develop and manage a Land Bank wide Records Management programme designed to ensure record keeping and records management practices effectively meet the institutionsobjectives and to ensure that records management practices of Land Bank comply with the legislative requirements, standards and international best practices. To develop high-quality records management systems for the Land Bank and to develop and promote improved records management practice across the whole organisation.

Key Performance Areas    
 Plan and review the records and Information management strategy and function for the Bank

• Design, implement and administer specialized records management systems
• Develop and implement a records storage plan, which includes the short and long term housing
• Identify and advise on records due for disposal
• Facilitate the Integration of records management into business systems and processes
• Managing the preservation of records with corporate memory and heritage
• Identify, organize and control information
• Establish staff capacity building around utilization of information
• Develop an information audit questionnaire / approach methodology
• Recommend corrective actions for non-compliance
• Maintain continuous monitoring & evaluation
• Develop records management training manual for new and existing staff
• Conduct information & Security awareness training
• Develop the Records Management Strategy 

 Know and apply Legislation, Policies and Procedures

• Records Management policy (paper & electronic), sensitivity classification policy, Security classification policy.
• The records classification system and associated procedures include guidance on referencing, titling, indexing and access restriction.
• Records management procedure and guidelines are established, properly implemented and efficiently maintained.
• Covers all records generated by the institution (including e –mail and other electronic records systems).
• Meets all legal requirements.
• Meets the institutional mandate, mission and objectives.
• Addresses the needs of all users.
• Addresses security classification procedure as prescribed by the security classification policy. 

Integrated Document Management System 

• Implement an integrated document management system with appropriate records management and tracking functionality within the parameters of ECM tender 398, National Archives and Records Services requirements and Electronic Communications and Transactions Act.
• All electronic documents are linked to the appropriate metadata that describes them and provides for their structure and context.

Classification ( File Plan) 

• Evaluate the existing records classification systems.
• Identify, implement and maintain records classification systems approved by the National Archivist for that purpose.
• Ensure that all records are stored and filed in a systematic and orderly fashion.
• Maintain and update the master copy of the file plan.
• Manage the overall use of the file plan. 

Treatment & Physical Care

• Evaluate the nature of the treatment to which records in all formats are subject to.
• Identify and implement best practice in relation to the physical care and treatment of records in all formats.

Storage and Filing Systems 

• Evaluate existing storage and filing conditions/environment of records.
• Identify best medium and systems for the storage and filing of records.
• Ensure that identified best medium and filing systems are employed for the storage and filing of records adequate storage accommodation are provided for the records. 

 Access Control, Maintenance & Retention

• To ensure that there is a systematic records retention and disposal programme in place.
• Develop and continually update a legal and operational records retention schedule for the institution.
• Ensure that records are only destroyed in terms of the retention schedule.
• Ensure that certificates of destruction are issued for all destroyed records.
• Ensure that non-archival records due for destruction are destroyed at least once a year.
• Ensure that no archival records are destroyed.

Archiving, Auditing, Disposal of records 

• Draw up the yearly audit/ inspection plan & timelines
• Ensure adherences and target dates are met
• Check compliance & take corrective actions
• Escalate no adherence to Company Secretary
• Provide litigation and investigation support for all divisions and subsidiaries for assigned business units.
• Determine and implement records and information auditing methods (questionnaire / manual inspection)

Preferred Minimum Education and Experience    

• Bachelor’s degree with relevant specialization in information and Library Sciences/ Archives and Records Management 
• 5 years records and document administration or management experience, preferably within a Public Institution. 
• 5 years experience in working with and/or implementing and managing an electronic documents and records management system.
• 5-7 years experience at management level 

Critical Competencies    

• Legislation
• Policy and Procedures 
• Business Acumen
• Business Process and Performance Management Principles 
• Risk Management 
• Database development and management
• Financial Principles 

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MAIN PURPOSE OF THE JOB

To provide professional secretarial and office support/administration services including diary management to the office of the Company Secretary and the Chairman of the Board. Facilitate operational efficiency and assist the Chairman of the Board and the Company Secretary to achieve strategic objectives. To manage the administrative requirements of the office of the Chairman of the Board and Company Secretary and assist with scheduling, planning and coordinating all Divisional activities

Key Performance Areas    
 Board Chairperson Support

• Manage diary and invitations
• Provide comprehensive reception services
• Assist with management of mail
• Manage records and documents
• Coordinate the review and signature of correspondence and other documents
• Arrange travel and itineraries
• Arrange chauffer services
• Book venues and arrange catering for meetings

Board and Board Committees

• Prepare and maintain annual Board and Board Committee Schedules
• Manage events as and when instructed
• Manage Board System including ensuring that MMS Teams recordings are downloaded and saved as per Company Secretary Records Management Manual requirements
• Coordinate IT support for Board
• Collate Board attendances
• Prepare schedule of Board fees/disbursements and validate
• Prepare invoices for Board members and validate
• Book and arrange payment for Board development as instructed
• Arrange travel and itineraries of Board and Committee members

Registry

• Sorting information and documents for filing according to database and record management system protocols
• Classifying and coding information and documents for inclusion in database and record management systems
• Updating and modifying records
• Filing information and documents in database and record management systems
• Identifying and retrieving information and documents for users
• Recording file and document movements
• Archiving inactive files including labelling of storage locations, and assembling and labelling new files
• Assist with the identification and disposal of duplicate or redundant files
• Assist with the maintenance of a records retention schedule
• Assist with the disposal of records

 Paralegal Support

• CIPC Practice
• Prudential Authority Practice
• National Treasury Practice

Office of the Company Secretary

• Manage the payment of accounts
• Coordinate the review, signature and publication of governance instruments
• Manage backend of Office of Company Secretary Intranet folder as instructed
• Compile audit packs as directed by BSM
• Prepare presentations as and when required
• Book venues and arrange catering for divisional meetings
• Take minutes at divisional meetings and prepare matters arising
• Inventory Control
• Procure goods and services as instructed
• Book and arrange payment for Office of the Company Secretary training and development as instructed
• Arrange travel and itineraries for Office of Company Secretary

Preferred Minimum Education and Experience    

• Administrator or Secretarial Diploma and/or CSSA Governance Practitioner (NQF7)
• 3-5 years Experience as a Personal Assistant for an Executive Manager / CEO / CFO / MD/Board Member
• 3 years Corporate law paralegal/national public sector administrator environment experience

Critical Competencies    

• Microsoft Office
• Telephony
• Oral and Written English Language proficiency
• Legislation
• Additional Requirements    
• Extended hours as and when required
• Travel as and when required

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MAIN PURPOSE OF THE JOB

To support the Provincial teams as part of the deal origination process and ultimately contribute to growing the book and ensuring compliance to all legal requirements and relevant policies and procedures. To perform the required conveyancing and notary activities on behalf of the relevant Provincial Offices by securing loans and legally transferring ownership while ensuring that all relevant legislation pertaining to individuals, entities and respective legal capacity is understood and adhered to. Supporting the process of entering into loan transactions or purchase and sale transactions by assisting with the drafting of all loan contracts in collaboration with the relevant internal and external stakeholders. Support the business with required transactions and related legal activities to ensure that risks relating to securities and client accounts are maintained from a legal perspective and the interests of the Bank are protected. Provide management with any required status reports and make recommendations.  

Key Performance Areas    
Drafting, Vetting and Concluding Legally Enforceable Loan Contracts

• Responsible to compile/ draft required loan agreement/contract with supporting documents, including but not limited to, any conveyancing and notary documents.
• Drafting of required legal agreements including but not limited to security documents and any conveyancing and/or notary documents for signature as below.
• Ensure that the signatures from clients and other parties are obtained.
• Responsible to issue guarantees as required to finance the transaction
• Responsible to ensure compliance to all conditions, legal requirements and Land Bank policy and procedures.

Responsible for the Registration of Securities and Associated Processes on behalf of the Land Bank

• Manages the registration process:
• Conduct deeds office searches and any other required searches in preparation for the registration of securities.
• Attend to the registration of conveyancing and notary transactions
• Collaborate with attorneys for registration of conveyancing and notary transactions in the deeds office.
• Ensured adherence to all legislative requirements e.g. FICA, NCA, CPA etc.
• Responsible to inform all the relevant parties as it pertains to the conveyancing transaction once the conveyancing documents are ready for lodgement

 Progress Reporting

• Analyse and determine the nature and extent of requests received for the compilation of a report
• Collate, analyse and verify the required data from all relevant sources.
• Generate the progress report in accordance with relevant policies and procedures.
• Recommend in accordance with the information at hand.
• Submit reports for approval as required according to the DOPs.

Maintain Existing Client Accounts and Stakeholder Relationships

• Receive registered deeds from the relevant Deeds Office, update security system and file security documentation
• Manages client queries as required in collaboration with the Commercial Bankers and the Portfolio Management Services teams.
• Ensure continuous follow-ups until expected outcomes are attained
• Document management of the interaction with the relevant role players for future reference purposes
• Proactive building of internal relationships with all business units
• Understanding operational business needs
• Providing business solutions in area of expertise
• Understanding internal client’s areas of operation
• Proactively building relationships with attorneys/advocates/bank clients, etc.

Monitoring compliance with Land Bank Act and other applicable legislation relating to conveyancing

• Monitor compliance with Land Bank Act and other legislations that may affect the Bank and recommend solutions
• Proactive awareness of new legislation and that may impact the Bank’s business and provide advise

 People Management

• Performance Management
• Analyse the business plan to determine the applicable deliverables and targets
• Compile the Performance Management documentation in collaboration with the staff member in terms of:
• Job Profile requirements
• Key Performance Areas
• Personal Development Plan
• Conduct performance planning session and Track and monitor performance in accordance with performance contracts

Understanding and Interpretation of Legislation

• Legal Interpretation of, amongst others, the following:
• National Credit Act;
• Companies Act;
• Close Corporations Act;
• Deeds Registries Act;
• Intestate Succession Act;
• Administration of Estates Act;
• Matrimonial Property Act;
• Security By Means of Movable Property Act; and Wills Act.

Providing Legal Advice

• Understanding Risk Mitigants:
• Relevant provisions of MOI in respect of loan and equity funding;
• Due diligence requirements when financing share or member’s interest acquisitions;
• Legal implications on security offered by the client to Land Bank or security proposed by Land Bank’s Business Units

Preferred Minimum Education and Experience    

• LLB Degree;
• Admitted as Conveyancer; and
• Admitted as an attorney.
• 4-5 years Conveyancing experience (including pre-admission experience)

Critical Competencies    

• Conveyancing Process
• Deeds office process
• Report writing
• Contract compilation and interpretation
• Additional Requirements    
• Extended hours as and when required.
• Valid driver's license.
• Travel as and when required