Latest Vacancies at Office of the Chief Justice South Africa

REQUIREMENTS :

• Applicants should be in possession of a minimum of a three-years National Diploma in Security and Risk Management/ equivalent qualification at NQF level 6 with 360 credits as recognised by SAQA.,
• Minimum of 5 years’ experience of which 3 years should be at ASD/Junior Management level in the relevant field. A valid driver’s License, Grade A Private Security Industry Regulation Authority (PSIRA) certificate.

DUTIES :

• Manage and oversee the effective and efficient use and deployment of resources, manage event security for the Judiciary and the OCJ, manage effective close and static security services to the Judiciary, manage security assessments, investigations and recommend measures for the Judiciary and manage the Sub Directorate 

go to method of application »

REQUIREMENTS :

• Applicants should be in possession of a three (3) years National Diploma in Management Sciences/ Human Resource Management/ Public Administration/ Public Management or equivalent relevant qualification at NQF level 6 as recognised by SAQA. A minimum of 3 years’ experience in Human Resource environment. A driver’s license will serve as an added advantage.

DUTIES :

• Implement recruitment and selection processes in the department. Align the adverts according to job specifications and placement of the advert in a correct format. Place adverts in various advertising platform (DPSA circular, Government page, and Newspapers). Coordinate the shortlisting and interview. Disseminate selection information to panel members. Communicate with line managers regarding selection activities in line with the legislative requirements.
• Implement and monitor compliance of selection processes within the department. Serve as a scriber during shortlisting and interviews process. Conduct personnel suitability checks and verification of qualifications for recommended candidates. Ensure proper recording of all received application forms. Arrange competency assessment for recommended candidates for SMS posts. Ensure compliance with OCJ Recruitment and Selection Policy and Public Service prescripts. Provide administrative support within the sub-directorate. Schedule and organise meetings. Provide secretariat support services to the meetings.
• Compile minutes and memos. Handle incoming and outgoing office correspondence. Supervise and develop staff. Ensure general supervision of employees. Allocate duties and perform quality control on the work delivered by officials. Manage leave of staff. Advise and lead supervisees with regard to all aspects of the work. Manage performance, conduct and discipline of employees. Ensure that all employees are trained and developed to be able to deliver work of the required standard efficiently and effectively 

go to method of application »

REQUIREMENTS :

• Applicants should be in possession of a grade twelve (12) certificate. an LLB Degree, Bachelor of Law or a minimum of 20 modules completed towards an LLB or BA Law will serve as an added advantage. A minimum of two (2) years’ Secretarial experience. Experience in a Legal/ Court environment and a valid driver’s license will also serve as an added advantage. 

DUTIES :

• Provide general legal secretarial/ legal administrative duties to the Judge. Typing (or formatting) of draft memorandums, directions, opinions, letters for or by the Judge. Manage and type correspondence, judgements and orders for the Judge (including Dictaphone typing). Arrange and diarise appointments, meetings, official visits, make travel and accommodation arrangements for circuit meetings etc with the relevant administration unit at the Court.
• Store, keep and safeguard all case files and update the case files with postponements orders and/ or made by the Judge. Update files with documents received. Update exhibit and witness list in criminal matters. Perform digital recordings of Court proceedings on urgent Court cases after hours or on circuit Court and ensure the integrity of recordings. Accompany the Judge to Court and keep a record of times (start and end times daily, including adjournments. Compile court statistics daily and ensure accurate updates on the statistical tools. Management of the Judge’s vehicle, logbook and servicing thereof.
• Compile data and prepare reports and documents for assigned Judges as necessary, including expense reports, continuing legal hours, financial disclosure statements and case management. Arrange refreshments for the Judge and his or her visitors and attend to their needs. Manage the Judge’s library and the updating of loose-leaf publications. Attend to and execute requests from the Judiciary in connection with cases and case-related matters. 

go to method of application »

REQUIREMENTS :

• Applicants should be in possession of an LLB Degree or a minimum of 20 modules completed towards an LLB, BA Law or BCom Law Degree. Results must accompany the application. A minimum of one (1) year secretarial experience or as an Office Assistant. A valid driver’s licence will serve as an added advantage.

DUTIES :

• Ensure attendance and screening of all incoming and outgoing calls. Ensure that appointments and meetings of the Judge are diarized. Ensure that the judgments are typed and correspondences are filed accordingly in the right sections. Ensure that signed Judgments and orders handed down in court or virtually are sent to the Typist and the Library (Judgments only). Ensure that all visitors are received, screened and their queries are attended to. Ensure that all incoming and outgoing documents are recorded and filed. Ensure that stationery for the Judge is ordered and collected. Ensure that before the commencement of a Criminal matter the file/s are collected from the Registrar’s office at the Criminal section and be made available to the Judge.
• Ensure that the register of reviews is up to date and signed on receipt and return of the reviews to the review Clerk. Ensure that the register/template of the reserved judgment is updated and notifying the Statistics Officer as well as the office of the Judge President when judgment has been handed down. Ensure that the transcribed judgments from transcribers reach the Judges for approval and signature. Prepare court rolls for opposed motion and urgent Court and distribute to stakeholders. Ensure that the Heads of arguments from various stakeholders are received filed and verified. Inform all parties involved via email and or telephonically of time and date when reserved judgements will be handed down.
• Ensure that the bench book of the Judge is prepared and files are taken by Ushers to Court before the commencement of the proceedings. Ensure that all stakeholders involved are present in Court before commencement of proceedings. Ensure that all cases are called on record as per the Court roll by means of calling the case number and the parties’ names, before a Judge can allow parties to start with their matters. Record the outcome of each matter. Before end of proceedings to verify that each matter on the roll has been called and is furnished with an outcome.
• Ensure that the correct Oath ID or declaration is administered in Court, when required. Ensure that in the Criminal Court exhibits are handled, controlled and noted professionally. Prepare an exhibit bundle during and after Court proceedings whereby exhibits are flagged and marked as per the Judges instructions. Ensure that the correct order is endorsed on the file, on Court Online and or on Case-lines after it is granted by Judge in Court. Ensure that all the travel, accommodation arrangements are in order on time, attend to sign the documents being signed prior approval.
• Ensure that the Judge’s logbook is submitted on or before the 5th of every month to the Transport Officer. Ensure that the car is booked for either maintenance and service, receive the pre-authorisation for the Judge’s vehicle. Remind Judge of the invoices so that the submission of the S&T claims can be processed. Ensure the submissions of Cell phone and 3G data claims for process purposes. Ensure that Court roll/s is submitted to the Statistical Officer. Ensure that all updates on the loose leafs in the Judge’s library are attended to (in dispute). 

go to method of application »

REQUIREMENTS :

• Applicants should be in possession of a National Diploma in Interpreting or equivalent qualification in the field of languages at NQF level 6 with 360 credits as recognized by SAQA. A minimum of one (01) year practical experience in Interpreting environment or Grade 12 certificate with at least ten (10) years’ practical experience in Interpreting environment. Proficiency in English and Afrikaans, proficiency in any other indigenous language will serve as an added advantage i.e. Xhosa, Sotho, Tswana or Zulu. A valid driver’s license will serve as an added advantage. 

DUTIES :

• Render interpreting services. Interpret in Criminal proceedings, Civil proceedings, Older Persons Act matters, Family Protection from Harassment Act matters, Labour Court matters, Maintenance Act matters, Child Justice matters, Inquests and Equality Court matters. Interpret in pre-trial proceedings and consultations. Liaise with Supervisor for foreign language interpreters. Interpret from source target language during court proceedings for pre-trials consultations. Interpret non-verbal gestures, dramatization and confessions.
• Engage with the Judiciary to confer on the readiness and/or performance in Court. Render interpreting for probono desk. Render audible and clear interpreting from source to target language without embellishment or omissions while preserving the language. Convey the correct language in accordance with the language usage of the speaker. Control the speaker and ensure that the citations are interpreted correctly. Translate legal documents and exhibits. Study and analyse the source documents. Conduct the necessary research and consult with the relevant parties.
• Ensure accurate cite translation of documents. Check, edit and revise the translated documents. Translate mechanically recorded audio material. Develop terminology and provide support in the reconstruction of records. Accumulate terminology and develop a database. Populate the terms and respective meaning in the glossary register. Gather all trial documents necessary to aid interpretation. Coin words and Perform specific line and administrative support functions to the Judiciary, Court Manager and Supervisor. 

go to method of application »

REQUIREMENTS :

• Applicants should be in possession of a Grade 12 certificate. A valid Driver’s license. Knowledge and understanding of record management and archive policies will serve as an advantage.

DUTIES :

• Maintain the registry and ensure the safekeeping of all documentation/records in the Private Office in line with the relevant legislation and policies. Render clerical, secretarial duties and stocktaking in the component. Assist in protocol and travel arrangements and transport and logistics duties in the Private Office. Provide auxiliary services in the Private Office, including driving, handling, correspondence and ad-hoc duties. Provide financial and human resource administration support services. 

go to method of application »

REQUIREMENTS :

• Applicants should be in possession of a Grade 12 certificate. A three (3) years’ relevant qualification (National Diploma at NQF level 6) with 360 credits as recognized by SAQA and a minimum of one (1) year administration experience preferably in a court environment will serve as an added advantage. 

DUTIES :

• Answering of telephone calls and resolution of Court Online and/or Case lines queries. Attending to walk-in clients and assisting with resolution of Court Online and/or Case lines queries. Registration of Court Online and/or Case lines Users, Initiating and/or Starting cases, logging of technical issues which could not be resolved to secondary support, providing information on the usage of the systems. Assisting officials with resolution of Court Online and/or Case lines.
• Assisting officials with the logging of calls to secondary support Carrying out of Registrar’s instructions in the running of the office Capturing and submission of statistics related to Court Online and Case lines. Enrolment of Civil Matters on Court Rolls. Issuing of/civil processes and Applications. 

go to method of application »

REQUIREMENTS :

• Applicants should be in possession of a Grade 12 certificate. LLB Degree, one (1) year experience and a valid driver’s license will be an added advantage. All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate's suitability based on the post's technical and generic requirements.

DUTIES :

• Provide administrative functions to the regional court President/ Chief Magistrate. Compile court performance statistics monthly/quarterly/annually or as required by Regional court president/ Chief Magistrate. Verify and validate statistics. Provide support with the production of the court performance reports.
• Provide support to case flow management. Forward case flow challenges report to relevant stakeholders as it is reported and the monthly incidents to each relevant stakeholder. Provide support with logistics for case flow management meetings (minute taking, compilation of meeting packs, distribution of agendas and minutes).
• Provide support with the gathering of statistics from all courts. Provide support in the regional court registrar. Provide support to Assistant Registrars in civil issuing offices with issuing, capturing etc. Provide support in Regional Court Registrar as requested with reports and inspections. Provide support with the production of the court performance reports.