New Openings at IIE MSA and IIE Varsity College

Key Performance Areas:

• Lecturing
• Marking
• Classroom management
• Attending meetings

Competencies required:

• Excellent communications skills
• Excellent organizational skills
• Excellent time management (meeting dates and deadlines timeously) 

Minimum Education Requirements:

• Research Master's in Psychology

Or

• NQF 9 Psychology qualification that includes an academic research component and must have completed a Research Methodology Module as part of his/her NQF 9 qualification

Minimum Experience Requirements:

• Lecturing experience in Research Methodology AND statistics.
• Would need to have completed a statistics module at NQF level 8.

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Work Experience:

• Lecturing experience in network design/network infrastructure/network architecture/IT security.

Ideally:

• Lecturing experience at the tertiary level or work experience as a systems engineer/network manager/infrastructure manager.

Minimum Education Requirements:

• Honours in Information Systems/ Computer Science/Information Technology / Computing / Engineering (with IT, Data/Telecommunications, or similarly related modules).

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The IIE Varsity College, Pretoria Campus has a vacancy/ vacancies for Lecturer:

• Introduction to English Studies (Part-Time).

Competencies Required:

• Excellent Communication and interpersonal skills
• Excellent Presentation Skills
• Assertiveness and dynamism
• Understanding of customer service in education
• Demonstrate an ability to manage work and self proactively

Minimum Qualification Requirements:

• Ideal: Bachelor of Arts Honours/ Bachelor of Social Science Honours degree in Sociology.
•  Alternatively: Postgraduate Diploma, MA/ MPhil, PhD/ DPhil qualification in Sociology.
• NQF 8 qualification in social development, policy, and development.

Minimum Work Experience Requirements:

• ​​Lecturing experience in Sociology.
• Work experience is not as critical for the Sociology module as it is relatively theory based, but lecturers must be able to apply the theory to a relevant work environment.
• A practicing sociologist in politics, rural or developmental sociology would be an advantage.

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Competencies required:

• Superior communication (written and verbal) and organisational skills.
• Demonstrated ability to manage work and self proactively.
• Able to demonstrate a proven track record of effective teaching in subject area based on a reflective practice.
• Able to demonstrate the ability to manage relationships with managers and staff effectively in terms of motivation, quality and performance.
• Passion for Customer Service.
• Experience in the use of technology to enhance learning is an added advantage.

Minimum Education Requirements:

• Honours/Post-graduate qualification in Financial Accounting. 

Minimum Experience Requirements:

• Lecturing experience in financial accounting
• Work experience as an accountant or financial manager for a company, group or as an individual

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Recruitment Preparation, Administration and Process

• Collaborates with Hiring Managers to gain a clear understanding of the job profile, their hiring needs and the best ways to fill those needs.
• Advertises approved vacancies both internally and externally.
• Disseminates job specs to recruitment agencies, briefs agencies on the job spec, arranges interviews and acts as a point of contact for the receipt of applications and providing candidate feedback.
• Provides Hiring Managers with shortlisted candidates.
• Conducts telephonic interviews for the National Office.
• Performs preliminary face-to-face interviews with all shortlisted candidates for the National Office
• Arranges interviews for the National Office, ensuring the interview matrix is followed.
• Manages all candidates through the recruitment and selection process, ensuring a high level of candidate care.
• Implements and oversees the recruitment checklist to support the recruitment process.
• Checks all Authority to Appoint (ATA) supporting documentation across The IIE's Varsity College to ensure that they are aligned with audit and payroll requirements.
• Compilation and analysis of recruitment statistics and data
• Checking and processes of all recruitment related invoices
• Conducts MIE and candidate reference checks for the National Office.
• Flagging areas of concern with management and the HR Manager for feedback and guidance on the way forward.
• Compilation of P41 for advertising purposes
• Providing candidates with interview feedback for the National Office.
• Recruitment system management
• Ensures recruitment agencies adhere to the agreed recruitment processes and policies.
• Compiling monthly employee announcements and newsletter

Recruitment Communication

• Liaising with relevant stakeholders for feedback throughout the recruitment process.
• Providing candidates with interview feedback for the National Office.
• Handling of queries throughout the recruitment process.
• Effective communication and engagement with candidates through social media platforms.
• Disqualifies unsuitable candidates and sends out regret emails.
• Markets and sells The IIE's Varsity College values to the prospective candidates.

Recruitment Training and Development

• Facilitate monthly Recruitment system training to relevant Hiring Managers and HR Staff.

Psychometric Testing

• Arranges the relevant psychometric assessments for all vacancies.
• Provides additional feedback and input regarding the psychometric reports to hiring managers.

Competencies required:

• Attention to detail
• High level of computer literacy
• Expeditious decision making
• Problem Solving and analytical
• Effective organisational and time management skills
• Ability to multitask and work with highly confidential information (high level of integrity)

Minimum Qualification:

• Minimum of a Relevant HR related or Business Degree or three-year Diploma

Minimum Work Experience:

• Minimum of 1 - 2 years Talent Acquisition recruitment administration experience
• Must have knowledge or worked on Recruitment Systems

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Duties and Responsibilities:

Academic Department Administrative Support

• Responsible for the day-to-day administrative support of the campus Academic department across all School/s and Programmes.
• Compiles, manages and distributes academic reports as required by the campus Academic School/s.
• Captures student notes in the academic system as and when required.
• Collaborates with other members of the Academic team (and other departments where applicable) to prepare for, and meet the requirements of the campus PULSE and Groups Internal Audits.
• Provides academic and administrative support during the campus registration period, including calling for student retention initiatives.
• Supports the Head: Academic with the Student Evaluation of Teaching (SETS) requirements.
• Attends the Academic department meetings and records minutes at these meetings when required.
• Assists with student disciplinary hearings as and when required.
• Meets project deadlines as determined by the National office and/or the Head: Academic

Independent Contractor (Lecturer) Administration Management

• Responsible for the day-to-day administrative management of the campus Lecturing (Independent Contractor) team within the relevant School/s.
• Supports the Programme Manager/s in managing the Lecturers and addresses or directs their queries timeously and accurately.
• Monitors the lecturer's administrative performance, for example: the timeous submission of timesheets and documentation aligned with audit requirements and company policy.
• Captures information on the Direct Academic Student Engagement (DASE) tracker and ensures that this tracker is kept up-to-date and accurate at all times.
• Manages lecturing loads by way of module allocations i.e. Direct Academic Student Engagement tracking (DASE/non-DASE) to ensure the permissible maximum hours are adhered to and are not exceeded.
• Proactively monitors the Direct Academic Student Engagement (DASE) tracker and reports any Lecturers nearing the maximum permissible hourly allocation to the Head: Academic and relevant Programme Manager/s immediately to ensure that the hours are managed carefully thereafter and not exceeded.
• Manages and notifies the relevant lecturers of any changes that may affect their designated programmes.
• Collaborates with the relevant parties (Head: Academic, Programme Managers and the Junior HR Officer: Academic) to advertise campus Lecturer vacancies.
• Provides first line screening support of Lecturer applications and sets up interviews for shortlisted candidates.
• Attends mock lectures where required as part of the candidate screening process.
• Applies for Academic (Classification of Educational Subject Matter: CESM) approval on the HR & Payroll System to determine what module/s each Independent Contractor is approved to lecture on, and ensures that approvals are awarded by the Central Academic Team (CAT) prior to giving the Junior HR Officer: Academic the details to draw up the relevant Independent Contractor Agreements and related Annexures.
• Collaborates with the Junior HR Officer: Academic on the Lecturer appointment process to ensure that the process is streamlined and all audit and policy/process requirements are met prior to any Independent Contractor Agreements being issued or work being offered or carried out.
• Provides the Junior HR Officer: Academic with the relevant lecturing schedules needed to complete the Independent Contractor Agreements and associated Annexures.
• First level approver for the Lecturer timesheet approval process on the HR & Payroll system.
• Collaborates with the campus Capacity Planning and Timetabling Centre to fulfil the timesheet approval function and checks timeously in the HR & Payroll system on a monthly basis in accordance with the payroll deadlines to ensure that all timesheets are approved and any queries are resolved before the timesheet cut off date.
• Works with the Academic Department in driving lecturer evaluations.
• Keeps in constant communication with the Capacity Planning and Timetabling Centre to inform them of module allocation and Lecturer details so that they can set up the relevant VCConnect email addresses and account details timeously.
• Ensures that all new Lecturers are invited to attend the semester Induction and Orientation sessions as part of their onboarding process.
• Updates the campus tracker to identify Lecturer gaps and work with the Head: Academic to put recruitment plans in place to fill the identified gaps accordingly, and proactively identifies a pool of suitable Lecturer candidates across the relevant Programmes as part of an ongoing recruitment drive.

Campus Synergy and General

• Assists the Academic department with the co-ordination of academic workshops when required.
• Assists in identifying at risk students and lecturers and directs academic related queries to the relevant Academic team member timeously.
• Liaises with the Capacity Planning and Timetabling Centre and manages the Programme Managers class visit schedule on a regular basis.
• Addresses queries with the relevant National office Academic Support team members, and rolls-out directives or projects as and when required.
• Collaborates with all departments on campus to facilitate optimal performance within the portfolio or scope of duties.
• Complies with The Protection of Personal Information Act (POPIA) legislation relevant to the role.

Competencies Required:

• Advanced administrative and organisational skills
• Computer and system proficiency
• Problem solving skills
• Advanced communication
• Time management & prioritisation skills
• Best suited to a friendly, organised and methodical person who works accurately and is able to handle pressure.

Qualification Requirements:

• Minimum of a National Diploma/Advanced Certificate (NQF Level 6). However, candidates in their final year of their studies (NQF Level 6) who are currently employed at the company will also be considered for the role.
• Advanced Diploma or Degree (NQF Level 7) advantageous.

Experience Requirements:

• Minimum of two years administrative experience, ideally within a tertiary academic environment.

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Duties and Responsibilities:

Building Partnerships and Schools Database    

• Sources and identifies new schools to establish relationships with.
• Builds partnerships with schools to source and secure school placements for students on the identified campus.
• Manages all communications with identified partner schools and maintains records of contacts and progress.
• Establishes and maintains schools database.
• Identifies and sources opportunities for service learning.
• Approaches relationships in a manner to ensure a professional and harmonious relationship with partner schools.
• Support the campus/es in the organisation of partner school acknowledgments.  

Student Placements Co-ordination                                                                 

• Consults and reviews placement forms from registered students at start of year and allocates students to schools.
• Manages communication process to students of final placements.
• Tracks student school placements over the required years of the programme to ensure diversity in school experience.
• Tracks lecture attendance of students across identified modules.
• Identify and flag at risk students for TE.
• Advise students that have been denied access and advise on remedial steps.
• Keep records of students and TE placements.
• Police clearance certificates:  Sources independent companies and manages the process.

School Communication                                                                                              

• Compiles all written communication to be sent to partner or potential schools including placement requests, placement confirmations and thank you notes.
• Collate the information of the student and supervisor for the ‘Mentor Teacher Information’ pack.
• Liaises with Programme Manager on campus to review and sign off on communications.
• Follows up with schools to check on students at inception of TE and maintain contact.
• Deals with any issues that may arise during TE and resolve effectively.                                   

Co-ordination of Teaching Experience Supervisors                                                   

• Sources TE supervisors as per the required scope.
• Onboards TE supervisors including briefings and training.
• Plans the supervision allocation of supervisors in collaboration with the Programme Manager and deals with any day to day operational or scheduling issues.
• Establishes and updates the database of TE supervisors.                                                   

Competencies required:                                                                                                         

• Administrative Skills – computer literate
• Communication and interpersonal skills
• Problem solving skills
• Organizational skills
• Heightened time management Skills
• Microsoft skills – Word & Excel

Minimum Qualification Requirements:

• Minimum of an Advanced Diploma or Bachelor's Degree.
• Postgraduate Qualification advantageous.

Minimum Work Experience Requirements:

• Minimum of 3 years administration experience in a similar role (school or education context ideal).