Open Roles at Clear Leaf

Job Description

Main Tasks and Responsibilities 

• Manage the day-to-day office tasks of the Managing Director
• Prepare background documents and outgoing mail as necessary.
• Monitor, screen, respond to and distribute incoming communications
• Maintain accurate calendars with an understanding of prioritizing important deliverables
• Act as a liaison for the Managing Director for internal and external inquiries
• Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meeting.
• Review and summarize miscellaneous reports and documents.
• Assist MD to Draft high-level presentations, communications and documents using Word, Excel and PowerPoint
• Collaborate with other team members to organize various corporate events. Manage and   maintain executives' schedules, appointments, and travel arrangements.
• Conduct research, collect, and analyze data to prepare reports and documents for Managing Director
• Prepare monthly expense reports for Managing Director
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Manage Head Office payroll (about 35 people).
• Load payments for release.
• Handle insurance claims

The Employee requires these skills and experience in order for it to carry out its business.

• Ensure the MD’s diary is optimally managed for internal and external responsibilities and duties
• Liaise with other stakeholders to coordinate various meetings 
• Schedule meetings for MD to meet with direct reports and their teams at intervals as agreed. 
• Provide confidential secretarial support to the MD.
• Recording and typing agendas, minutes, memos, letters, reports and presentations for the MD when required.
• Responsible for answering, scanning and re-routing of telephone calls as well as setting up of telephone or video conferences.
• Responsible for scrutinizing, re-routing and answering of all incoming correspondence (mail and e-mail)
• Book venues for meetings and organizes refreshments
• Ensure database with contacts and telephone numbers and e-mail addresses is established and maintained.
• Support Executive with compliance to company policies and ensure Executive is kept abreast of policy changes.
• Scout and maintain an awareness of Executive’s portfolio and advise the Executive of information and or matters of interest such as conferences, seminars etc.

Travel Arrangements - Responsible for making travel arrangements for the MD by:

• Liaising with people and companies to be visited to arrange suitable dates and venues.
• Arrange flights tickets, accommodation, car hire etc.
• Support the Executive with trip planning and¬ Prepare detailed itineraries for the Executive
• The above will also include travel for personal purposes such as commuting flights etc.

Qualifications

• Grade 12 (required)
• Relevant Diploma in Office administration / Business Administration / Secretarial Support (an advantage)
• 3 to 5 Years Minimum Experience in an administrative support role 
• At least 2-3 years’ experience as an executive assistant
• Relevant software application (MS Office Suite)
• Pastel (accounting and payroll) (preferred) 
• Diary Management
• Demonstrated ability to work with a high level of initiative to tight deadlines and provide innovative thinking around administration. 
• Able to work in a fast-paced environment.
• Working under pressure
• Deadline driven.
• Strong attention to detail.
• Accurate/Meticulous/Efficient/Strong/Confident
• Good communication skills
• Excellent verbal, written, telephone and interpersonal skills.
• Computer literacy including developed skills on (MS Office Suite)
• The ability to manage own workload and to work as part of a team.
• Honest and Reliable

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Job Description

• Interpreting research specifications and developing a work plan that satisfies requirements.
• Conducting desktop research, and using books, journal articles, newspaper sources, questionnaires, surveys, polls, and interviews to gather data.
• Analyzing and interpreting patterns and trends.
• Recording findings by taking written notes and using appropriate software.
• Maintaining electronic databases.
• Assisting management with budget and time schedules.
• Anticipating research issues and promptly resolving them.
• Promptly reporting any problems to the relevant stakeholders.
• Following a strict code of ethics and protecting any confidential information at all times.
• Writing proposals and delivering presentations when required.
• Assisting with the tender process.
• Liaising with clients.

Qualifications

• A bachelor's degree in research or similar qualification.
• Master's degree will be highly desirable. 
• Experience in a research field will be an advantage.
• Sound understanding of research methodologies.
• Highly proficient in MS Office.
• Strong statistical and mathematical aptitude.
• Strong problem-solving skills.
• Practical experience in database management.
• Attention to detail and exceptional written, verbal, and telephonic communication skills.

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Job Description

Debtors Clerk Duties: 

• Maintain routine and accurate bookkeeping
• Keeps records of payments made
• Determines which accounts are overdue
• Contacts companies who owe money in writing or by telephone to recover the outstanding balance
• Makes follow-up calls
• In non-payment cases, makes the decision to ‘hand over’ to lawyers for collection

Contract Administration Duties:

• Preparing contracts
• Managing internal processes
• Acting as a liaison
• Monitoring and upholding contracts
• Payroll duties

Qualifications

• BCom degree  
• 1 - 3 years' experience in a similar position responsible for Debtors and Contract Administration
• Must be proficient on MS Office
• Understanding of Payroll systems

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Job Description

• Troubleshoot and repair electrical and electronic equipment and systems.
• Perform routine maintenance and testing on electrical systems.
• Calibration of systems.
• Assist in the design and implementation of new electronic systems and circuitry.
• Document technical procedures, services performed, and equipment usage.
• Collaborate with engineers to improve system performance and reliability.
• Ensure compliance with safety regulations and industry standards.

Qualifications

• Associate degree/diploma in Electronics Technology or related field will be an advantage but not a requirement. 
• Proven experience as an electrical electronic technician or similar role.
• Strong knowledge of electronic systems and components, including circuits and wiring - specifically heavy current
• Familiarity with diagnostic tools and software for troubleshooting.
• Excellent problem-solving skills and attention to detail.
• Ability to read and interpret technical drawings and schematics.
• Strong communication skills, both verbal and written.

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Job Description

• Assist with the management and maintenance of IT and non-IT systems.
• Assist with the development and implementation of technical and administrative procedures and policies.
• Assist with the smooth operation of all technical systems and infrastructure.
• Assist with overseeing system upgrades, configurations, and installations.
• Coordinate and supervise administrative tasks and support services.
• Provide technical support and troubleshooting assistance.
• Monitor system performance and address issues promptly.
• Ensure compliance with relevant regulations and standards.
• Manage system security and data protection protocols.
• Collaborate with other departments to streamline processes and improve efficiency.
• Maintain accurate records and documentation of system configurations and administrative activities.
• Conduct regular training sessions for staff on system usage and best practices.
• Assist with the evaluation and recommendation of new technologies and tools to enhance system performance.

Qualifications:

• Gr 12 of equivalent (essential)
• Qualification in Information Technology, Business Administration, or a related field (advantage).
• MS Office, especially Advanced Excel (essential)

Knowledge & Experience:

• 2 to 4 years proven experience in managing technical and administrative systems.
• Strong knowledge of IT infrastructure, systems management, and administrative processes.
• Knowledge of SoloPlan, Zoho Forms, NetStar, DataTim will be a distinct advantage

Skills & Abilities:

• Excellent organizational and multitasking skills.
• Strong problem-solving and analytical abilities.
• Proficiency in relevant software and tools.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and a high level of accuracy 
• Driver’s license and own vehicle