Vacancies at Empact Group

Empact Group is seeking an incumbent that will be responsible to execute tasks relating to billing operations.

Desirable education and experience:

• Minimum 2 years previous experience in a billing or equivalent role
• Experience in managing an area of a customer book exceeding 500 customers and 500-600 billings        events per month
• Knowledge of Credit Management
• Knowledge of Credit Bureau
• Knowledge of Credit Act/Company’s Act
• Excellent MS Office skills
• Trained and with moderate exposure to the SAP finance (AR)and Sales and Distribution (Billing) modules 

Knowledge, Skills, and Competencies

• Good people skills
• Good communication skills-telephonic and face to face
• Ability to work under pressure and deadline driven
• Attention to detail
• Honesty
• Initiative
• Flexibility

Key areas of responsibility:

• Maintain Customer Master data on SAP
• All changes to Master data
• Ensure all the correct customer information is entered into SAP to ensure that the customer will receive their monthly invoice
• Create or amend contract once off billing in SAP
• Ensures that all changes for the billing run are completed as per the centralized billing timetable
• Understand and document any complex Client specific invoice Process for the invoice to be authorized and paid
• Ensure the invoice process is agreed by the Management Accountant and Regional Manager
• Contact all new customers to understand their invoice workflow requirements
• Attach all required supporting documentation, as required by the client, to the invoice and/or statement in readiness for the distribution to the customers
• Distribute billing documents to the customer as agreed by the relevant Regional Manager
• Offset Intercompany bills against PO and GRV and ensure the balance for region is zero at month end.
• Ensure that all documents are authorized by the relevant parties for clearing as per the deadlines
• Receive queries relating to billing and related document
• Channel any additional queries to either the Regional Manager, Sales, Accounts Receivable Clerk or        Operations as required
• Resolve billing queries if Credit Note due send request to Regional Manager
• Raise all Credit Notes and ensure they have been approved as per the terms specified in the Delegation of Authority
• Send Credit Note to customer
• Complete weekly and monthly ad hoc reports on billing, credit, and price increases
• Communicate billing timetables and deadlines to operational monthly and ensure all documents are      received on time
• Ensure the completion of the customer’s credit check performed by the Sales Secretary
• Checking accuracy of Customer Master data has presented by the Sales Secretary

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The Main Purpose of the job

The successful applicant will be responsible for overseeing smooth operation of kitchen production, maintain consistency in all menu items and assist with monitoring inventory and communicating needs to the catering manager.

Education and Experience required:

• Matric is essential
• Relevant tertiary qualification in food and beverage services or culinary arts is compulsory
• Minimum 2 Years’ experience of progressive/kitchen management is compulsory
• Experience with stock control, ordering and receiving

Knowledge, Skills and Competencies:

• Knowledge of the catering environment ranging from fine dining to restaurant dining
• Knowledge of South African and industry specific laws
• Management Skills
• Communication Skills
• Computer literate

Key areas of responsibility:

• Oversee smooth operation of kitchen production
• Maintain consistency for all menu items
• Assist with monitoring inventory and communicating needs to the catering manager