Vacancies at TB HIV Care

Purpose of the position

• To support and enhance the Site Manager and management team’s effectiveness using a variety of administrative, project management, communication & organisational skills.

Minimum Requirements    

• Grade 12
• A certificate from two-year college or technical school
• Management or Project Management diploma
• Computer literate in MS office
• 3 years’ project management experience
• Public health services experience
• Data management and reporting experience
• Proficiency in English and isiZulu
• Valid code 8 driver’s licence

Duties and Responsibilities    
Office administration     

• Welcome all visitors politely, promptly and professionally as they arrive at the office
• Take accurate messages
• Attends staff and team meetings
• Prepare attendance register, agenda and set up of boardroom
• Take minutes for meetings
• Type up minutes and other official documents, collate and distribute when required in a proficient and professional manner
• Perform other general office tasks as required by the Site Manager
• Ensure that the filling system is in place and efficiently maintained

Equipment and supplies

• Ensure that all equipment in the reception area is kept in good working order and maintained /serviced when required
• Ensure that all materials are kept in the correct storage place, and that there is sufficient stock of all materials
• Remain aware of stock levels of stationery, books, leaflets, and order as required by Site Manager

Asset administration

• Maintain fixed assets register
• Ensure maintenance of all assets
• Keep stock card for all supplies

Finance administration

• Conduct petty cash analysis and reconcile and submit to Programme Manager firstly for approval before submission to Finance by the 7th of each month
• Prepare invoices for processing and payment to finance department

Human resources administration

Training:

• Assist with the coordination of training
• Maintain a database of training

Human resources administration:

• Collate and forward all HR and related forms to the regional HR including leave forms, signed contracts, timesheets and other HR information
• Ensure an accurate register is maintained with staff’s contact details

Other duties may be assigned:

• Retrieval of client file (day-to -day walk ins) both ART & PrEP
• Pre-pulling of due list files for PrEP/ART Due/VL Due (Weekly) on a rotational basis with DC
• Daily filing of captured files on rotational basis with DC weekly
• Capturing on to TIER.Net
• Support operational research, monitoring and evaluation and reporting
• Conduct ad hoc mini audits (leave, time keeping, debit cards, petty cash etc.)
• Any other duties as assigned by the line manager

Skills and Competencies    

• Problem solving, planning, interpersonal, teamwork,
• communication skills coupled with the ability to work under pressure
• Ability to read and interpret documents
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of customers or employees of organisation
• Ability to maintain good relationships with internal and external stakeholders and at varying levels
• Attention to detail
• Able to self-manage and work as part of a team

Closing Date    
2023/06/18

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Purpose of the position:

• The support services department incudes various units: procurement, travel, asset management and I.T.  The successful applicant will play a key role in the procurement unit as part of a centralized procurement process. The Procurement Officer is a team player.  They will work effectively with the senior procurement officer to support a National footprint through the procurement of assets, goods and services against a R1 billion annual turnover.

Minimum Requirements    

• Bachelors degree in Supply Chain Management/Procurement/Purchasing/Finance
• At least 5 years' related experience in purchasing or procurement management
• 5 years relevant experience in Purchasing or Procurement in an NPO environment
• Advanced proficieny in MS Excel and MS Outlook
• Ability to use, process and generate large data sets
• Good knowledge of procurement and administration best practices
• Working knowledge of Fraxion (or similar procurement system), SAP and SharePoint
• Valid code 08 driver’s licence
• Clear criminal record

Duties and Responsibilities    

• Proactively liaise with programme managers to forecast equipment requirements
• Manage vendor contracts in accordance with company policies and procedures including BBB-EE status
• Process purchase orders and co-ordinate timeous asset delivery
• Monitor the supplier market to source, select and negotiate in terms of quality, price, terms, deliveries and services
• Manage supplier relationships and execute supplier performance management
• Handle and monitor claims linked to defective, shortage or missing parts
• Maintain a comprehensive records and pricing archive
• Source new products, bulk savings, suppliers to optimize category spend
• Collaborate with the asset unit to maintain a database of assets and inspect procured items to ensure they comply with specifications required
• Manage and follow up on all orders
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered on time
• Issue purchase orders in accordance to specifications
• Support the senior procurement officer with quotations for the purpose of tenders
• Source new parts, suppliers or sub-contractors when the need arises

Skills and Competencies    

• Good understanding of preferential procurement policies and practices
• Meticulous attention to detail
• Excellent administrative skills, planning, coordination and systems focused
• Able to operate in a fast-paced environment and deadline-driven
• Good analytical and decision-making skills
• Professionalism and integrity

Closing Date    
2023/06/21

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Purpose of the position:

• To coordinate project implementation and reporting, ensuring community households undergo targeted universal testing for Tuberculosis (TB) (TUTT), are linked to preventative or therapeutic TB care at facilities and receive supportive counselling and health education to complete treatment regimens

Minimum Requirements    

• Diploma in Nursing or Bachelor’s Degree (B. Cur) in Nursing
• Registration with the South African Nursing Council as a Professional Nurse
• 3 years’ experience working in public health care sector
• Experience working in HAST programme. TB programming will be an advantage
• NIMART accreditation would be an advantage
• Clear criminal record
• Proficiency in Microsoft Office
• Fluent in English or any other South African languages
• Valid Code 8 driver’s license

Duties and Responsibilities    

• Coordinate TB activities in nominated communities and health facilities
• Works closely with various key stakeholders to implement and achieve the aims of the project
• Enables the implementation of community and facility-based TUTT
• Support data collection and data management activities
• Supports QI activities to promote high quality data collation and data management
• Coordinates community and facility-based TB care and prevention activities
• Provides patient-level care as required
• Supports active TB case finding
• Promotes and supports Infection prevention and control (IPC) activities
• Conducts regular monitoring and support site-visits
• Participates in learning and development opportunities
• Attends internal/external meetings as required

Skills and Competencies    

• Excellent communication skills
• Leadership
• Attention to detail
• Computer literacy and IT skills
• Problem-solving
• Stakeholder management
• Excellent organisational and administration skills
• Reporting and statistics

Closing Date    
2023/06/17

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Purpose of the position:

• To add value and improve our overall operation through contractual management and administration. The successful candidate will possess thorough knowledge of the statutory laws of South Africa and sound judgement

Minimum Requirements    

• A relevant qualification from a three-year college or university; and one to two years related experience and/or training; or an equivalent combination of education and experience.
• At least 1 - 2 years, relevant experience at a minimum, or completed accredited paralegal course
• 3 - 4 years relevant experience at a minimum Funder rules and regulations including PEPFAR and Global Fund NGO experience (advantageous) POPIA knowledge (advantageous)
• Valid drivers licence
• Clear criminal record

Duties and Responsibilities    

• Perform annual risk assessment linked to various awards through contract reviews
• Develop a risk register based on reviews
• Communicate risks to relevant stakeholders and monitor resolution
• Oversee administration of manual and electronic copies of all legal documents
• Ensure accuracy and completeness of contract registers
• Proactively communicate with relevant stakeholders prior to legal documents expiring
• Working with the grants team to ensure legal compliance and manage risks
• Advising on best practices and standards
• Conduct detailed legal reviews of the organisation’s progress against contracted requirements and financial documents
• Ensure compliance with funder requirements. Ensure compliance with statutory and legal requirements, including POPIA.
• Developing and facilitating compliance with relevant public and private laws and regulations, including through staff training programmes. Implementing a system to track, expedite, and fulfil legal support requests, which may range from urgent support on contracts, employment law questions, and registration of new entities
• Draft and review all forms of contracts including HR, operational, MOUs, and funder contracts
• Prepare and present reports as required
• Report on the results of internal legal investigations to the manager
• Provide legal advice to internal stakeholders
• Build and maintain relationships with internal and external stakeholders

Skills and Competencies    

• Excellent communication skills (written and verbal)
• Very good ability to work independently and as a team player
• Excellent problem-solving, negotiation, and conflict handling skills
• Very good interpersonal skills
• Efficient, self-motivated team player and ability to work under pressure and meet deadlines
• Excellent organisational skills and can multi-task
• Very good ability to delegate work and take responsibilities
• Very good computer skills proficiency in MS Word, PowerPoint and Excel Excellent report writing ability

Closing Date    
2023/06/19

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Job Advert Summary  

• Conducts community, household and individual health assessments and identify individual health needs and risks (actual and potential). Facilitate the family or an individual to seek the appropriate health service and promote the health of the households and the individuals within these households. Refer individuals for further assessment and testing after performing simple basic screening. Provides limited, simple health interventions in a household. Provide psycho-social support and manage interventions such as treatment defaulter tracing and adherence support

Minimum Requirements    

• Grade 12
• Home Based Care Certificate
• Experience in handling patients with HIV
• Must be resident in the area and have good knowledge of the geographical area
• Embrace different methods for supporting ART adherence support
• Locating clients and conducting the intervention in client’s households

Duties and Responsibilities    

• Assist the patient with personal hygiene, this would include washing of the body and hair, shaving of male patients, cutting of finger and toe nails, mouth care
• Perform wound care using appropriate material
• Provide stoma therapy, catheter care, nail and foot care, tracheotomy care
• Educate patient and relatives about caring for the patient at home and resources available
• Refer patients to health facilities and service providers where necessary
• Report the deterioration of patients’ conditions to supervisor
• Identify and register households
• Help patient(s) to understand purpose of visit and gain cooperation

Skills and Competencies    

• Willingness to learn new skills
• Willing to work independently and under pressure
• Willingness to work in the community

Closing Date    
2023/06/16

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Purpose of the position:

• The IT Applications Administrator, under the direct supervision of the Information Systems Manager, will be responsible for the development, integration, configuration, and implementation and support of information systems used within TB HIV Care, both transversal as well as programmatic.

Minimum Requirements    

• Bachelor’s degree in computer science or equivalent work experience
• Microsoft certification PL-900 Power Platform required
• Three years of full-time computer experience supporting Microsoft Windows and Microsoft Office products on desktop/laptop PCs
• Microsoft certification PL-900 Power Platform required
• Proficient with Microsoft Power Platform (Power Apps, Power Automate)
• Working knowledge of JavaScript, Python and JSON will be advantageous
• Clear criminal record

Duties and Responsibilities    
Development

• Design, build, test, implement and maintain integrations between the packaged applications and other internal and external applications
• Design, build, test, implement and maintain custom components and extensions as necessary for the packaged applications
• Aid Information Systems Manager with the reviewing of scope, requirements, and detailed designs to meet the unit needs
• Aid Information Systems Manager in maintaining documentation for all information system processes
• Administer the packaged applications, including design and configuration
• Document technical specifications and other requirements to support each application

Systems Support

• Entry, update and follow up in system support request/management system
• Triage problems and resolve issues
• Provide on-going support to all users of the information systems
• Assist with the installation, configuration, upgrade, and ongoing usability of software associated with the computer systems in use
• Work with vendor support contacts to resolve technical problems with end user software
• Configure and monitor application performance, capacity, and response times
• Provide basic training/support in accessing the network and use of various software applications
• Ensure that the integrity of functions, such as user profiles / security, is maintained (avoiding unnecessary rework / duplication)
• Perform backups as directed by Information Systems Manager

Skills and Competencies    

• Excellent communication skills
• Strong analytical and problem-solving skills
• Customer-centric
• Ability to function independently
• Relationship building
• Good interpersonal skills
• Time management

Closing Date    
2023/06/19