Vacancies Available at Office of the Chief Justice South Africa

REQUIREMENTS :

• Matric certificate and a three-year Bachelor’s degree (NQF Level 7) in Law, Management or Education at NQF level 7 or a post graduate diploma in Law, Management or Education at NQF level 7 as recognized by SAQA.
• A minimum of five (5) years’ working experience at senior management level.
• Experience in management, legal, practice or academia. Experience in the training environment. A valid driver’s license.

DUTIES :

• Provide technical support to the CEO in fulfilling functions of the Institute as listed in section 5 of the SAJEI Act. Ensure seamless implementation of the Corporate Governance calendar. Lead and monitor the effective implementation of the annual research agenda.
• Ensure timeous achievement of quality research outputs. Ensure submission of performance information reports to the CEO in compliance with applicable prescripts and policies.
• Coordinate and monitor material development and review. Manage effective implementation of annual training schedules.
• Monitor compliance with prescripts applicable to Human resources, Financial and Risk management. Facilitate the development and implementation of SAJEI’s Performance and operational plans. 

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REQUIREMENTS :

• Matric certificate and an LLB degree or four (4) years recognised legal qualification as recognised by SAQA.
• A minimum of three (3) years relevant legal experience. At least in research
• A minimum of three (3) years research experience of which three years’ must be at Junior Management level (ASD level).
• A minimum of three (3) years supervisory experience in a legal environment.
• A valid driver’s license. BA/BCom Law degree will serve as an advantage.

DUTIES :

• Lead and manage the transformation within the office. Encourage an effective and efficient performing culture for Law Clerks. Provide overall leadership by ensuring coordination as well effective functioning of the unit. Develop and implement best practices, policies, procedures and internal control systems. Facilitate the recruitment and selection of Law Clerks program.
• Ensure drafting and placement of the advert. Ensure the development and quality assurance of the master list. Ensure timeous distribution to the Law Clerks Committee. Facilitate shortlisting and interview process in consultation with the Justices. Ensure that personnel suitability checks and verification of qualifications for recommended candidates are conducted. Oversee the administration of Practice Directions issued by the Chief Justice.
• Ensure compliance with court processes and rules of the Constitutional Court. Ensure and support case flow management after consultation with general office. Ensure proper and effective communication with Director Court Operations. Modernise research methodologies and/or technologies and ensure relevant research material is at all times available.
• Disseminate relevant information to the Law Clerks. Ensure implementation of training and development initiatives of Law Clerks within the Constitutional Court. Ensure the provision of orientation and induction programs within the unit.
• Facilitate and coordinate training courses or programs for the law clerks in consultation with the Law Clerk Committee. Ensure the development Programme are implemented effectively. Conduct skills audit and consolidate training needs. Conduct briefing and feedback sessions of the law clerks Programme.
• Supervise and Develop Law Clerks. Ensure general supervision of Law Clerks. Allocate duties and perform quality control on the work delivered by officials. Develop and manage the monthly leave plan and reporting.
• Advise and lead supervisees with regard to all aspects of the work. Manage performance, conduct and discipline of employees. Ensure that all employees are trained and developed to be able to deliver work of the required standard efficiently and effectively. 

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REQUIREMENTS :

• A Grade 12 and three years (03) National Diploma in Public Administration / Administrative Management / Public Management/ equivalent qualification at (NQF level 6). A minimum of two (2) years’ experience in administration field and valid driver’s license.

DUTIES :

• Provide support to the senior managers with daily clerical tasks. Keep up breast with the leave administration for the office. Provide support with the compilation of monthly, quarterly reports and annual corporate calendar. Prepare meeting agenda and attendance register Collate monthly and quarterly reports. Monitor meetings attendance by Governance Committees members.
• Respond to the queries of stakeholders. Ensure general supervision of employees. Allocate duties and perform quality control on the work delivered by officials. Manage leave of staff. Advise and lead supervisees with regard to all aspects of the work.
• Manage performance, conduct and discipline of employees. Ensure that all employees are trained and developed to be able to deliver work of the required standard efficiently and effectively. Develop, implement and monitor work systems and processes to ensure efficient and effective functioning. Formulate administration policies.
• Review office policies and procedures Update existing protocols and office policies. Communication skills (verbal & written), Problem solving skills, Good public relations skills, Monitoring and analytical skills. Computer Literacy skills (MS Teams), Planning and organizing skills, Report writing skills and Typing skills.
• Knowledge of Understanding and experience of logistical arrangements required for the effective functioning of governance structures, Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics.
• Knowledge of the MS Office package, with experience in word processing, Outlook, Power Point and Excel Knowledge of Office Administration. Knowledge and understanding of the legislative framework governing Public Service and knowledge of Batho Pele principles.
• Manage and Monitor financial system i.e. JYP, JDAS, BAS etc. Ensure compliance with the PFMA and Financial standard. Verify S&T claims and Trip Authority for correctness before submission for approval.

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REQUIREMENTS :

• Grade 12. A minimum of one-year secretarial experience. A valid driver’s license.
• An LLB degree or a minimum of 20 modules completed towards an LLB, BA Law or BCom Law degree will serve as an added advantage (results must accompany the application).
• Secretarial experience in a legal/court environment will serve as an added advantage.
• Shortlisted candidates will be required to pass a typing test

DUTIES :

• Provide general secretarial/administrative duties to the judge. Typing (or formatting) of draft memoranda decisions, opinions or judgment entries written by, or assigned by the judge. Manage and type correspondence, judgments and orders for the judge (including Dictaphone typing). Arrange and diarise appointments, meetings and official visits. Make travel and accommodation arrangements.
• Store, keep and safeguard all case files and update the case files with the order made by the judge. Update files and documents and provide copies of documents to the registrar. Perform digital recording of court proceedings on urgent cases after hours and ensure the integrity of such recordings. Accompany the judge to court.
• Manage the judge’s vehicle, logbook and the driving thereof. Compile data and prepare reports and documents for the judge as necessary including expense reports, financial disclosure statements and case management. Arrange refreshments for the judge and his/her visitors and attend to their needs.
• Manage the judge’s library and the updating of documentation. Execute legal research as directed by the judge and comply with all departmental prescripts, policies, procedures and guidelines. 

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REQUIREMENTS :

• Matric certificate. One (1) to three (3) years’ secretarial experience or as an office assistant in a legal environment. A valid driver’s license. An LLB degree or a minimum of 20 modules completed towards an LLB, BA/BCom Law degree will serve as an added advantage and results must accompany the application. 

DUTIES :

• Typing (or formatting) of draft memorandum decisions, opinions or judgment entries written by or assigned by the judge. Provide general secretarial/administrative duties to the judge. Manage and type correspondence, judgments and orders for the judge (including Dictaphone typing). Arrange and diarize appointments, meetings and official visits and make travel and accommodation arrangements.
• Safeguarding of all case files and the endorsement of case files with an order made by the judge. Update files and documents and provide copies of documents to the Registrar. Perform digital recording of court proceedings on urgent court applications (after hours) and circuit court, and ensure integrity of such recordings.
• Store, keep and file court records safely. After a case has been completed and the opinion, decision or judgment entry released, return case file to the Registrar. Accompany the judge to the court and circuit courts.
• Cooperate with judges, supervisors and co-workers as necessary to ensure the smooth and efficient operation of the court. Management of the judge’s vehicle, logbook and driving thereof.
• Compile data and prepare reports and documents for assigned judges as necessary including expense reports, continuing legal hours, financial disclosure statements and case management. Arrange reception for the Judge and his/her visitors and attend to their needs. Management of the Judge’s library and updating of loose-leaf publications.
• Will be required to work with other Judges should there be a need. Capture statistics, Execute legal research as directed by the Judge and comply with Departmental prescripts, policies, procedures and guidelines.

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REQUIREMENTS :

• Matric certificate. One (1) to three (3) years’ secretarial experience or as an office assistant in a legal environment. A valid driver’s license. An LLB degree or a minimum of 20 modules completed towards an LLB, BA/BCom Law degree will serve as an added advantage and results must accompany the application. 

DUTIES :

•  Provide general secretarial/administrative duties to the Judge. Typing (or format) of draft memorandum decision, opinions or judgement entries written by or assigned by Judge. Provide general secretarial/administrative duties to the Judge. Manage and type correspondence, judgements and orders for the Judge (including dictaphone typing).
• Arrange and diarize appointments, meetings and official visits and make travel and accommodation arrangements. Safeguarding of all case files and the endorsement of case files with an order made by Judge. Update files and documents and provide copies of documents to the Registrar.
• Perform digital recording of court proceedings on urgent court cases after hours or on circuit court and ensure integrity of such recordings. Store, keep and file court records safely. Accompany the Judge to the court. Compile court statistics daily. Management of Judge’s vehicle, logbook and driving thereof.
• Compile data and prepare reports and documents for assigned Judges as necessary; including expense reports, continuing legal hours, financial disclosure statements and case management.
• Arrange refreshments for the Judge and his or her visitors and attend to their needs. Management of Judge’s library and updating of documentation. Execute legal research as directed by the Judge and comply with departmental prescripts, policies, procedures and guidelines.

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REQUIREMENTS :

• A three (3) years’ Degree or National Diploma in HRM.
• At least three (3) years functional experience in Human Resource Management within the Public Service.
• Extensive knowledge of PERSAL system. (Shortlisted candidates will be required to submit PERSAL certificates/results).
• A valid code B drivers’ license. Supervisory experience in HR will be an added advantage.

DUTIES:

• Supervise, plan, and coordinate the activities of the HR Officers to contribute to the rendering of a professional human resource management service eg, Personnel development, Performance management , Discipline and ensure quality of work, supervise the implementation and maintenance of human resource administration practices concerning service benefits(Leave, Housing, medical Aid, Injury on duty, termination, long service recognition, overtime, relocation, pension, allowances, secretariat function on interviews, absorption, probation reports, Human Resource management practices, inform guide and advice the implementation of HR Management practices, approve transactions on PERSAL according to delegations.
• Prepare reports on Human Administration issues and statistics. 

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REQUIREMENTS :

• A Grade 12 certificate with no experience required or a three-year tertiary qualification (NQF level 6) as recognized by SAQA in Financial Accounting/ Financial Management/Internal Auditing/ Cost and Management Accounting. A minimum of 1 - 2 years working experience in Asset Management will be an added advantage. A valid driver‘s license. 

DUTIES :

• Conduct asset verification for departmental owned and leased assets. Regular update of the Asset register and lease register.
• Barcode newly acquired assets. Quarterly reconciliation of asset verified against the asset register.
• Reconcile the asset expenditure against the assets register. Maintain the register for new asset additions. Update the lease register with newly concluded contracts or extended ones.
• Facilitate the disposal of unserviceable, redundant, obsolete and lost Maintain a register for all lost assets supported by relevant supporting documents.
• Assist in resolving audit queries and ensure completeness and accuracy of the asset register. Assist with leased assets & disposal related enquiries. 

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REQUIREMENTS :

• Matric certificate or equivalent qualification, An LLB Degree or an equivalent qualification will serve as an added advantage. A minimum of one (1)) year’ experience will serve as an added advantage

DUTIES :

• Conduct Legal Research for the Regional Court President/Chief Magistrate
• Provide Administrative functions to the Chief Magistrate. Compilation of statistics.
• Case Flow management. Assisting Regional Court Registrar and members of the public.
• Provide administrative support in general as requested by the Court Manager and supervisor. 

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REQUIREMENTS :

• Matric Certificate or equivalent qualification; Computer Certificate (MS Office). Good Communication skill (written and Verbal)
• Good Administration and Organizational skills; Customer service skills and ability to work under pressure; good interpersonal and public relations skills;
• The following will serve as an added advantage: Experience in general administration or Court related functions with regard to court recordings and/or case flow management and a valid driver’s license.

DUTIES :

• Operate the recording machine and recording of court proceedings ensure integrity of such documents.
• Preparing and setting up the recording machine and make sure that the recording machine is on before court starts, make sure that the microphones is functioning properly.
• Provide administrative support in circuit courts.
• Collecting statistics. Report malfunctions on the machines;
• Make sure the voices are audible; Export Cases. Keep record of all requests made transcriptions. Provide administrative support in general on court performance and case flow management.

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REQUIREMENTS :

• Grade twelve (12) or NQF Level 4 qualification, the following will service as an added advantage,
• a three (3) year National Diploma and a minimum of 6 Months / Call Centre/Customer Enquiries.

DUTIES :

• Render switchboard services.
• Maintain and control visitor register at the Court front desk.
• Provide access to the daily Court roll.
• Provide client liaison services within the office. 

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REQUIREMENTS :

• Grade 12, computer literacy and experience in Clerical/ administration functions will be an added advantage.

DUTIES :

• Render efficient and effective support services to the court, assist the Registrar with compilation of Court rolls (Opposed Motion and Trails Rolls), allocation of dates in a court diary for the various rolls.
• Checking court files for compliance of the Practice Directive before dates are allocated, accepting of filing for the matters on the roll and attending to the filing in court files, assisting litigants and in person litigants with drawing of their files under the court rolls dates for perusal and indexing prior to closing the roll
• . Advising and guiding litigants on the process to obtain dates on the rolls, closing and publishing of gte court roll. Facilitating and processing requests for preference via the Judge President’s Office.
• Co-ordinating of the dairy in respect of the various roll with the JP’s office to ensure that there are sufficient Judges/Courts. Updating of spreadsheets and collating of statistics.

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REQUIREMENTS :

• Matric Certificate or equivalent qualification.
• A minimum of one year’ relevant experience will be an added advantage.
• Understanding of appeal process and petition procedures will be an added advantage.
• Appropriate experience in general administration or court related functions will serve as an added 24 advantage.
• A valid driver’s license will be an added advantage.
• Understanding of confidentiality in Government.

DUTIES :

• Rendering effective and efficient case flow management support service to the Court.
• Attend to all stakeholders’ enquiries and correspondences.
• Ensure proper filing and safekeeping of all court records.
• Proper Administration of all appeal and petition processes.
• Ensuring proper receipt, processing, Administration and filing of all appeals and applicants for Leave to appeal.
• Perform general administrative duties 

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REQUIREMENTS :

• Matric certificate or equivalent qualification.
• A minimum of one-year relevant experience will be an added advantage.
• A valid Driver’s license. 

DUTIES 

• : Perform digital recording of court proceedings locally and at circuit courts, and ensure integrity of such documents.
• Maintenance of criminal record books and charge sheets, writing and tracing of summonses and writing of witness fees book.
• Completion and issuing of committal warrant of arrest. Provide administrative support in general court and case flow management.
• Completion of case documents (charge sheet) and other court documents. Document scanning and data capturing.
• Provide any other administrative support as required by the judiciary, court manager and or supervisor. 

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REQUIREMENTS :

• Grade twelve (12) or NQF Level 4 qualification, Computer literacy knowledge of clerical duties and understanding of legal framework governing the public service.

DUTIES :

• Provide administration support services Capture and update data from available records into the required formats e.g. databases, table and spreadsheet, Validate and review data (for quality purposes) to ensure correctness, completeness and consistency, Compile spreadsheets, and update routine statistics information/ reports and registers, Receive, register and track records or documents submitted for further processing.
• Capture routine transactions on computer such as the transfer of information from manual records to electronic records, Continuous updating of information on computer for reporting purposes and retrieving information required
• Make regular backups of data, ensure records and files are properly sorted and secured, Provide information to the component. 

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REQUIREMENTS :

• Grade (12).
• Skills and Competencies: Good written and oral communication skills. Computer literacy (Microsoft office). Customer services skills. Interpersonal relations skills. Planning skills. Organising and control. Able to work under pressure. Ability to multi-task. Problem solving skills. Good interpersonal relations.

DUTIES :

• Assist with management and control of Library and its resources in line with the library code and other applicable prescripts.
• Assist with ordering of library material approved by the library committee. Assist in classifying, cataloguing and indexing library material.
• Update loose-leaf publications. Conducting information searches on the electronic catalogue and other information databases and online informational retrieval resources.
• Upload received judgments on the Central Case Law Repository. Collect and deliver books from/to judge’s chambers.
• Assist with shelving of publications and shelve reading. Conduct asset verification on library books. Attend to queries relating to asset verification.
• Process received standing orders and mail. Co-ordinate and prepare binding of all journals and law reports. Update and manage library registers.
• Operate library machines. Assist with compiling of reports on library matters. 

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REQUIREMENTS :

• Matric certificate or equivalent qualification.
• A minimum typing speed of 35 wpm.
• Shortlisted candidates will be required to pass a typing test.
• A valid Driver’s license will serve as an advantage. 

DUTIES :

• Typing of appeals, reviews, reports, minutes, circulars, notice of set downs, witness statements, taxing master reports, affidavits, memorandums and court orders. Relief administrative personnel where necessary.
• Filling, opening files and making appointments.
• Dealing with public queries and other administrative duties. 

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REQUIREMENTS :

• Grade (10) (AET/ABET Level 2 certificate).).
• Skills and competencies, Computer literacy and basic software (outlook, Excel and word) Good Communication skills (written and verbal) Good interpersonal relations, customer service, interpersonal skills, conflict Management, work ethic, and motivation, Professional appearance and conduct Self-Management. 

DUTIES :

• Render efficient and effective support to the court. Collecting and delivering documents from or addressed to Judge and the Chief Registrar.
• Collecting, delivering and distributing post and documents within the court building
• Processing of electronic court files.
• Assist in court when needed.
• Render assistance to witness and public when needed.
• Ushering visitors within the Office of the Registrars. 

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REQUIREMENTS :

• Grade twelve (12) and qualification in plumbing, electrical or carpentry will be added as advantage. 

DUTIES :

• Executive minor general building maintenance, attend to minor plumbing electrical, capacity and handyman, conduct routine weekly and monthly inspections of the building,
• Report unauthorized movement of equipment,
• Report deliberate damage to property and assets.