Vacancy Advert at Karoo Hoogland Municipality

MINIMUM REQUIREMENTS

• Qualification: Grade 12 and a relevant secretarial certificate
• Experience: 5-8 years relevant experience with supervisory experience
• Skills: Computer literacy: MS Office
• Proficiency in at least Afrikaans and English

Knowledge & Scope of work:

• Specialised knowledge of admin processes and procedures; supervises junior clerical staff; knowledge of Archive Act

DUTIES

• Scheduling and planning of diary/activities
• Executive events/functions and VIP reception
• Administration and secretarial support
• Information recordkeeping
• Reception and telephonist functions
• Word processing duties

Core Professional Competencies

• Written Communication
• Oral Communication
• Attention to Detail
• Influencing
• Ethics and
• Professionalism
• Organizational
• Awareness
• Problem Solving
• Planning and Organising

Functional Competencies

• Business processes
• Use of Technology
• Data processing & Analysis Orientation

Competencies

• Interpersonal Relationships
• Communication
• Service Delivery
• Orientation
• Client Orientation & Customer focus

Personal Competencies

• Action orientation
• Resilience
• Change Readiness
• Cognitive ability
• Learning orientation
• Management/ Leadership

Competencies

• Impact and Influence
• Team Orientation
• Direction Setting
• Coaching & Mentoring

Deadline: 29th August, 2025

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Job Purpose:

• Performs clerical support (Recruitment, Job Descriptions, Organizational Development, Employment Equity) to the Human Resource Practitioner/Manager and attends to specific office support/ clerical activities associated with the preparation, copy typing, circulation, safekeeping and retrieval of documents/ correspondence and, communicating with visitors, officials and sourcing and making available routine information pertaining to scheduled activities of the Human Resource Section.

Essential Requirements:
Educational Qualification:

• Grade 12 (Matric); Computer Literacy: MS Office

Experience:

• 1-2 years' experience' relevant experience in a Human Resources environment (preferably in local government).

Skills & Knowledge:

• Computer literacy - MS Office applications (Word, Excel, Outlook); Sound knowledge of HR systems and municipal HR procedures; Understanding of relevant legislation (Municipal Systems Act, BCEA, LRA, Employment Equity Act); Provides routine clerical support and follows standard procedures; Performs complex administrative functions which require specialized knowledge
• Other Competency Requirements as Stipulated in Annexure A of the Government Gazette No 45181 Dated 20 September 2021 pages 52 - 61: Demonstrate all competencies from level 1 to 2. 

Core Professional Competencies

• Public Service

Orientation
Competencies

• Written Communication.
• Oral Communication
• Attention to Detail.
• Influencing
• Ethics and Professionalism
• Organisational
• Awareness
• Problem Solving
• Planning and Organising

Functional Competencies

• Business Processes
• Use of Technology 
• Data Processing & Analysis
• Service Delivery
• Orientation
• Interpersonal Relationships
• Communication
• Customer orientation and customer focus

Personal Competencies

• Action
• Orientation
• Resilience
• Change
• Readiness
• Cognitive ability
• Learning orientation
• Management / Leadership

Competencies

• Impact and Influence
• Team Orientation
• Direction Setting
• Coaching and Mentoring

Key Duties:

• Providing clerical and administrative support within the HR Department; Assisting with recruitment, staff provisioning, and job description updates; Supporting Employment Equity, training and development, and wellness initiatives; Coordinating HR records, documents, and reporting:
• Assisting with labour relations processes, including grievances and discipline; Ensuring compliance with HR policies, systems, and relevant labour legislation; Communicating effectively with staff, management, and external stakeholders;
• Performing other HR-related duties as required by supervisor/manager; Facilitates and monitors implementation of disciplinary and grievance procedures; Production of Documents; Informal and Formal Reporting: Communication with internal and external stakeholders.

Deadline: 29th August, 2025

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MINIMUM REQUIREMENTS

• Qualifications: Grade 10, Grade Advanced Driving Course (must aquire within twelve months if not completed Advanced Driving Course), Basic Literacy & Drivers
• Licence code B
• Experience: 0 -1 years' experience required
• Skills: Basic Literacy, Good Human relations & High level of responsibility
• Knowledge & Scope of work: Performs driving duty of a motor car, motor bike, LDV or mini-bus

DUTIES
Public Events/ Functions

• Communicating with the Personal Assistant in respect of the program/ schedule of destinations.
• Identifying with locations and venues and establishes routes, taking into consideration risk/ safety aspects.
• Conducting and recording details of vehicle safety inspections and/ or informs the immediate supervisor to activate maintenance requisitions and confirm service/ repair appointments.
• Completing log book and signing off mileage and vehicle faults.

Functional/Professional

• Competencies - Drivers
• Vehicle Safety
• Driving Behaviour
• Learning orientation

Quality Orientation

• Public Service Orientation
• Competencies
• Service Delivery Orientation
• Interpersonal Relationships
• Communication

Personal Competencies

• Action Orientation
• Resilience
• Accountability & Ethical
• Conduct
• Learning Orientation
• Impact & Influence
• Team Orientation

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• An appointment will be made in terms of section 56 of the Municipal Systems Act, 32 of 2000. Appointment is subject to compliance with the minimum prescribed higher educational qualification, experience and attainment of demonstrated evidence of competent, advanced or superior competency level as measured against the competence requirements for senior managers as set out in the Regulations on Appointment and Conditions of Employment of Senior Managers (GNR.21 GG37245, dated 17 January 2014). Appointment subject to the signing of a contract of employment and performance contract and a disclosure of financial interest.

KEY RESPONSIBILITIES:

• Report directly to the Municipal Manager on key departmental activities
• Manages and execute all capital projects of the Directorate including Traffic Services, Library Services,
• Disaster Management, Fire Fighting, Thusong Centres, Economic & Social Development, Recreation & Cemetery Services, etc
• Provide strategic management, operational financial management, governance ethics and values in financial management, financial performance and reporting risks and change management, project management legislation and policy implementation supply chain management
• Have good knowledge and understanding of relevant policy & legislation, understanding of institutional governance systems
• Responsible for the performance management system of the Department
• Develop, implement and manage strategic goals, policies, procedures, and plans of the directorate
• Responsible for the performance of subordinates
• Good knowledge of Local Government.

ESSENTIAL AND NON-NEGOTIABLE MINIMUM REQUIREMENTS:

• B Degree in Social Sciences / Public Administration / Law / or a relevant Equivalent at NQF Level 7 with a minimum of 360 credits
• Successfully completed all the Prescribed Minimum Competency Level in Unit Standards as required in Regulation 5 provided for in GNR. 493 GG 29967, dated 15 June 2007, as amended by GNR 1146 GG 41996, dated 26 October 2018 (municipalities were granted exemption from regulation 15 and 18 of Government Gazette 29967 under Notice No. 40593 of 3 February 2017, subject to conditions of compliance with minimum competency levels within 18 months of date of employment) If a newly appointed person is not in possession of this Competency, he/she must complete it within eighteen (18) months from the date of employment, in accordance with Government Notice No. 91 of 03 February 2017, as promulgated in Government Gazette No. 40593;
• a Minimum of 5 years’ experience at middle management level of which 3 years must be within Local Government sector. Extensive knowledge of the Local Government: Municipal Finance Management Act of 2002, National Treasury Regulations and all other related legislation, policies and regulations
• Must possess the Core competencies as stipulated in Annexures A (Local Government: Competency Framework for Senior Managers) and Annexure B of the Regulations on Appointment and Conditions of Employment of Senior Managers, as set out in Government Notice No.21 Government Gazette No 37245, dated 17 January 2014. (As amended by the Government Notice No.1146 Government Gazette No.41996 of 26 October 2018)
• Have Proven successful institutional transformation withing public or private Sector
• Understanding of Council operations and delegation of powers

Good facilitation and effective communication skills in at least two of the official languages of the Northern Cape;

• Strategic Thinking Skills and a Positive Attitude
• Valid Code B driver’s license and own transport and NO criminal record.
• Computer literacy and Competency in the use of computer programmes, especially in Excel, PowerPoint,
• Internet use, Outlook (or similar Email service provider) and Word.
• Knowledge and understanding of computerised Financial Systems
• Knowledge of MSCOA
• Knowledge of the specified fields
• Knowledge of interpretation and implementation of policies and procedures
• Knowledge of performance management and reporting
• Knowledge of developmental local government in the South African context
• Competency in policy conceptualization, analysis and implementation.

CORE FUNCTIONS WILL INCLUDE: As provided for, but not limited to the provisions of the Local Government Municipal Systems Act, No. 32 of 2000 and the Local Government Municipal Finance Management Act, No 56 of 2003.