Vacant Jobs at Panagora Group

Position Responsibilities:

The Technical Expert: Event Coordinator will coordinate in-person, virtual, and hybrid events, including the following:

• Execute tasks efficiently while guiding and motivating a team to deliver high-quality results under tight deadlines, adapting to ambiguous goals and evolving priorities.
• Work with TSS, USAID, and partner points of contact to determine their needs and objectives, and coordinate resources to deliver successful engagements held at the Collaboration & Learning Hub and at off-site venues for groups of between 25-150 people. These engagements are held throughout Southern Africa.
• Conduct weekly (or more frequent) stakeholder meetings from the point of engagement kick-off to event completion.
• Update booking and project management tools for events (monday.com checklists and plans).
• Develop event proposals and progress updates, including venue and activity options, costs, and timelines (typically presented in Google Slides).
• Process event and meeting booking requests and respond to the client.
• Coordinate and event-manage in-person engagements, directing the TSS  team and on-site venue staff to set up on the day, perform checks and regular room refreshes, ensure timely delivery of catering and IT/audiovisual implementation, and triage any challenges as they arise.
• Direct and organize a team to prepare required resources prior to and on the day of  the event (e.g., name tags, attendance registers, agendas, and printing).
• Oversee TSS team completion of post-event reporting.
• Implement engagement best practices and tools.
• In addition to the responsibilities described above, the consultant may be assigned additional responsibilities to support overall TSS objectives.

Requirements

• A bachelor’s degree in management, organizational development, social science, or a related field or relevant experience.
• A minimum of five years’ experience providing event management for medium and large events; could include working for event or catering organizations.
• Knowledge of and experience working with USAID programs and/or in international development is preferred.
• Excellent interpersonal skills and demonstrated ability to communicate effectively with a variety of multicultural audiences, including clients, colleagues, and senior management.
• Working knowledge of virtual conferencing technologies, including Zoom, Google Meet, and Microsoft Teams.
• Demonstrated ability to efficiently manage complex and shifting priorities in a demanding, fast-paced environment.
• Proficient in the use of Microsoft Word and Google Docs, as well as Microsoft PowerPoint and Google Slides, to share information in a compelling and visually engaging way.
• Full professional proficiency in the English language: Able to use the language fluently and accurately on all levels pertinent to professional needs.

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Key Responsibilities

Strategic Budget Analysis and Planning

• Lead the analysis of draft provincial budgets and provide strategic feedback to ensure alignment with health sector priorities.
• Conduct in-depth reviews of the NDOH’s baseline budgets, identifying risks and opportunities for impact-driven allocations.
• Evaluate MTEF budget submissions, budget bids, and the ENE budget database and chapter, ensuring technical soundness and policy alignment.
• Provide expert input on grant frameworks and Division of Revenue Act (DORA) submissions.
• Represent the directorate in provincial MTEF budget processes and high-priority budget engagements.
• Critically review and provide strategic recommendations on annual performance plans for the NDOH and public health entities.

Advanced Expenditure Monitoring and Compliance

• Review in-year budget adjustment requests to ensure critical health funds, including HIV/AIDS and TB grants, are safeguarded.
• Monitor and analyse departmental expenditure trends, liaising with the CFO to address discrepancies and optimize resource utilization.
• Provide expert advice on requests under the PFMA and Treasury Regulations, including fund shifts and transfer payments.
• Oversee the performance of conditional grants, with a focus on HIV/AIDS, TB, and NHI indirect conditional grants, ensuring alignment with financial and programmatic objectives.

HIV/AIDS and TB Financing Expertise

• Lead financial analyses and provide expert input on funding for HIV treatment and multisectoral financing reform initiatives.
• Monitor expenditure and performance trends for the Comprehensive HIV/AIDS and TB Conditional Grant, providing actionable insights.
• Collaborate with NT consultants and stakeholders to advance innovative financing approaches for HIV prevention and treatment programs.

Provincial Health System Support

• Serve as a key liaison between the NT Health Directorate, Intergovernmental Relations Unit, and Provincial Budget Support Unit to address selected provincial health system challenges (mainly budget, HRH positions and equipment).
• Develop high-level briefing notes and reports on provincial health performance, including financial and non-financial analyses.
• Actively participate in provincial health discussions, providing strategic recommendations to inform decision-making.

Deliverables: Technical Assistance: Budget analysis and planning:

• Written comments on departmental baseline documents, including inputs into the out-year baseline determination process and on extraordinary budgetary challenges and financial compliance matters.
• Document outlining the analysis of Departmental (and where relevant, entities) MTEF and ENE budget submissions and workbooks, highlighting all queries resolved and recommendations 
• Written feedback on provincial and national health budgets, including baseline and MTEF submissions.
• Document with recommendations to improve grant frameworks/DORA including the reports on benchmarking meetings (e.g. through presentations, reports and/or as specified by Line Manager or IGR)
• Finalized AENE workbooks and ENE budget chapters aligned to the  National Treasury publication standards.
• Review  reports on conditional grant performance for  each province (n=9)  and recommendations for improvement as guided by the National Treasury.
• Monthly progress meeting check-ins with USAID BHO.

Requirements

• Master’s degree or higher in Finance, Economics, Health Policy, Public Administration, or a closely related field.
• At least 10 years of professional experience in health sector financing, budgeting, and expenditure monitoring, with a track record of delivering results in complex government or donor-funded environments.
• Extensive experience working with conditional grants, public financial management frameworks, and large-scale budget processes in South Africa.
• Demonstrated ability to lead high-level engagements and provide strategic input on complex financial and policy issues.
• Proficiency in advanced financial modeling and analysis.
• Deep understanding of public financial management legislation, including the PFMA and Treasury Regulations.
• Proven ability to synthesize complex data into actionable insights for senior decision-makers.
• Exceptional analytical and problem-solving skills.
• Outstanding written and verbal communication abilities, with a proven track record of producing high-impact reports and presentations.
• Strong leadership and stakeholder engagement skills, with the ability to build consensus among diverse groups.
• A results-oriented mindset and the ability to thrive under pressure and tight deadlines.