Personal Assistant at NMG Benefits

Job description

Purpose of the Job:

To perform a variety of responsibility, confidential and complex administrative and secretarial duties for the Executive Sales. This may also extend to the office administration tasks.

Tasks

• Compose, prepare and type correspondence, presentations and reports.
• Maintain the Executive’s diary by scheduling appointments and ensuring that meeting rooms are booked timeously.
• Establish appointment priorities and reschedule appointments accordingly.
• Collate invoices and other documents received from the business for the executive approval and signature.
• Ensure that refreshments are booked for meetings.
• Anticipate and prepare material needed by the executives for conferences, correspondences, appointments, meetings etc
• Take minutes of meetings and distribute accordingly.
• Manage the executive’s mail and distribute accordingly
• Make travel and accommodation arrangements for the executive and the team.
• Answer telephones, screen calls and relay messages timeously.
• Assess the urgency and importance of situations and take appropriate action.
• Ensure that there is an adequate supply of stationery for the office.
• Act as a liaison officer between the Business and the Executive Sales
• Review the monthly car rental, accommodation, flights and travel agents schedules to ensure the necessary documentation has been signed off and the charges are correct
• Perform any other admin and ops functions as may be required from time to time by the executive Sales.

Minimum Qualification

• Matric.
• Secretarial Certificate/Diploma

Experience

5 + years secretarial experience at a senior level.

Competencies (skills required)

• Interpersonal skills
• Problem Solving
• Conflict Management
• Time Management
• Communication Skills
• Planning and Organising Skills
• Numerical skills
• Presentation skills