PPS has more than 200 000 members who enjoy access to a comprehensive suite of financial and healthcare products that are specifically tailored to meet the needs of graduate professionals.
PPS is the largest South African company of its kind that still embraces an ethos of mutuality, which means that it exists solely for the benefit of its members. Thus, ...
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The incumbent will be required to provide an efficient and effective secretarial, clerical and administrative service to the Executive Team and PPSHA Clients.
The role involves a great deal of multitasking. The incumbent will work with the Clients management team as well as PPSHA leadership team.
Minimum 2 years corporate company secretarial experience, preferably in the Healthcare or Financial Services industry, with a particular focus on meeting administration and high quality minute taking.
A successful assistant is critical to the efficiency of an organization and we are looking for an individual who can become an integral part of our business and culture.
Minimum Requirements
Practical knowledge and understanding of stakeholder engagement
High competency level of minute taking and compilation of agendas and delivery of meeting packs as per agreed timelines
Excellent verbal and written communications skills
Excellent interpersonal skills including the ability to influence across the organisation and externally
Discretion and confidentiality
Ability to multitask and prioritize daily workload
Ability to use initiative and self-starter
Excellent command of written and spoken English
Strong interpersonal skills and the ability to interact at Board and Executive levels
Maintenance of professional image at all times
High levels of integrity, honesty and reliability and ability to maintain confidentiality
Ability to work independently, as well as in a team, deadline driven and ability to work under pressure
Attention to detail, planning, organizing, information management and monitoring
Leadership, negotiation and facilitation
Duties and Responsibilities
Act as assistant secretary to PPSHA Clients and other Committees, prepare and control agendas, attend meetings and take minutes;
Control and assist with the compilation of meeting packs and ensure timely distribution of the packs;
Collate reports and ensure that any other documentation prepared is of good quality and in line with the business quality standards;
Managing policies and contracts;
Implementing and maintaining an effective filing system for policies and contracts;
Maintaining Client and Client’s Board contact details;
Supporting the Executive Assistant where necessary;
Covering diary management when required, including arranging travel, transport and accommodation;
Assisting with projects by researching or writing reports.
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