Admin Assistant - VKB Milling - Mokopane at VKB Group

JOB FUNCTION

Manage the internal and external administration of an organization or a task.

JOB REQUIREMENTS

• Grade 12 or NQF4
• Experience in the agriculture industry will be advantageous
• Numerate
• Bilingual in Afrikaans and English
• Computer literate especially in Microsoft Word and Excel
• Thorough, precise and accurate
• Constantly adding value to the current functions of the position
• Clear Criminal Record

JOB DESCRIPTION

• Maintain high standards for administration
• Manage internal mailing system
• Management and control over bank as required from time to time
• Capture received stock per delivery note or invoice from supplier on system according to policies and procedures
• Ensure goods that is delivered short or damaged to be claimed
• Stock control process, including stock count and all other relevant duties as required
• Cashing up of cashiers as per policies and procedures from time to time
• Always ensure safe keeping of cash and follow procedures during cash-in-transit pick ups
• Minimize risk to the company by accurately capturing GRV's and managing stock in receiving bay accurately
• Ensure end of day reports are printed and actioned daily
• Client service
• Other job-related administrative duties
• Following up on Sales Orders that are not yet approved on a daily basis
• Revision of loading documents on a daily basis
• Update loading sheets
• Ensure that all loads have been invoiced on a daily basis
• Post Customer Invoices and Credit Notes on VKB's internal system according to policy and procedure
• Post Credit Notes on internal system
• Send out loading documents, Customer Invoices and Credit Notes to customers on a daily basis
• Send out Customer Statements on a weekly basis
• Follow-up on overdue/ outstanding amounts from customers
• Report overdue amounts or when credit limits were exceeded to credit manager 
• Ensure that all documents are saved on internal systems (SharePoint/ File Director) 
• Ensure availability of all documents for audit purposes

  SKILLS REQUIRED

• Problem definition and analyses
• Communication
• Maintaining Long term relationships
• Teamwork
• Compliance
• Organising
• Planning
• Personal Resilience

Closing Date: 29th, April 2022