Recent Vacancies at BCE Foodservice Equipment

Duties and responsibilities will include, but will not be limited to:

• Responsible for general maintenance functions such as general repair works, minor electrical repairs, painting, attend to leaks and blocked drains, hanging of pictures, performing of general plumbing duties.
• Responsible to ensure floors are in good condition and ensuring that ablution facilities are in working conditions on a daily basis.
• Responsible for undertaking of carpentry duties such as repair and replacement of door locks.
• Emergency lighting and power supply in case of power failures - to be checked and tested regularly.
• Responsible for ensuring proper lighting in the building by replacing all light and ballasts which are not in a working order.
• Ensure work is completed in accordance with the safety guidelines and standards.
• Inspection of interior and exterior of building and parking areas on a daily basis and ensuring adherence to Occupation Health and Safety standards in daily operations
• Developing and implementing preventative maintenance plans
• Maintain all relevant maintenance inventory and equipment and ensure proper storage.
• Maintenance and monthly checking of the generators.
• Other duties as may be assigned from time to time.

 Requirements

Minimum:

• Grade 12
• Technical Matric advantageous
• Technical qualification advantageous
• Minimum 2-3 years working experience
• Practical exposure in basic tasks of repairs and building maintenance
• Be in possession of a valid code 8 driver’s license
• Knowledge of OHS Act & ISO 9001 Quality Management Systems advantageous

 Knowledge & skills:

• Have broad technical knowledge with a strong focus on work standards, safety standards and customer relationship management
• Have the ability to work under pressure, work overtime within reason & serve on stand-by when necessary
• Excellent customer service and negotiation skills.
• Be deadline driven
• Be initiating action (innovation) orientated
• Problem solving skills
• A highly detail-oriented and process-focused orientation

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Main duties will include but will not be limited to:

• Execute a broad variety of administrative tasks that facilitate the executive member’s abilities to effectively lead the organisation, including assisting with special projects;
• Keep abreast with best practises within our industry to enable the executive members to effectively respond to the market and all relevant stakeholders.

Schedule Management:

• Manage the executive members calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritise the executive's commitments, ensuring optimal use of their time.
• Proactively anticipate schedule conflicts and resolve them efficiently.

Correspondence and Communication:

• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Maintain professionalism and confidentiality in all communications

Meeting and Event Coordination:

• Organize and coordinate meetings, conferences, and events, including logistics, agendas, and materials.
• Prepare meeting documentation, presentations, and minutes.
• Ensure all necessary arrangements, such as venue booking and catering, are made in advance.

Administrative Support:

• Provide general administrative support, such as document management, filing, and record-keeping.
• Prepare and process expense reports, invoices, and other financial documents.
• Assist with research, data analysis, and special projects as required.
• Perform internal and external office communication, email and miscellaneous written correspondence.
• Review, edit and format draft and finalised materials ensuring completeness.
• Other duties as assigned

Qualifications, skills and experience

• Relevant tertiary qualification (preference will be given to Degreed candidates)
• Five to seven years of experience as an executive assistant or experience in senior executive setting
• Very strong MS office skills (Excel, Word, PowerPoint and Outlook)
• Driver’s License
• Professional and presentable
• Excellent communications skills (both verbal and written)

Personal Attributes

• A high level of professionalism, integrity, and ethical behaviour
• Must be able to maintain strict confidentiality and exercise discretion in handling sensitive information.
• Must be able to multitask and maintain exceptional attention to detail.
• Excellent interpersonal skills to establish and maintain positive working relationships with executives, colleagues, and external stakeholders.
• Flexibility to work with various executive team members, all levels of internal management and staff, as well as outside clients and suppliers.
• Must be proactive and be able to anticipate the needs of the team and take initiative accordingly.
• Highly reliable, punctual, and responsible to handle tasks independently and meet deadlines consistently.
• Good listening skills and be able to adapt communication style to different individuals and situations.
• Must be able to  prioritise tasks, manage competing demands, and remain composed under pressure is crucial.
• Ability to work independently with little or no supervision.
• Ability and willingness to manage multiple priorities in a professional manner
• Ability to comfortably manage multiple administrative tasks and priority changes