Establish norms and standards to ensure that the state machinery functions optimally and that such norms and standards are adhered to.
Implement interventions to maintain a compliant and functioning Public Service.
Promote an ethical public service through programmes, systems, frameworks and structures that detect, prevent and combat corruption.
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A Senior Certificate/Grade 12. Knowledge: Office administration, Reapatala, Public Finance Management Act (PFMA), Treasury Regulations, Financial management and administration, State budgetary systems, Financial systems, Archibus and Logis.
DUTIES :
Address enquiries or refer them to the necessary manager. Follow up on outstanding complaints and queries, ensure resolutions of meetings are addressed within established timeframes and administer the Archibus System. Update and maintain electronic and physical records for procurement instructions. Furnish information for reports to internal and external stakeholders. Record, organise, store, capture, update and retrieve correspondence and data.
Make photocopies and receive or send facsimiles, distribute documents/packages to various stakeholders as required, keep and maintain the filing system for the component. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
Keep and maintain the asset register of the component. Assist with ordering of material and equipment from suppliers. Capture and update expenditure in component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component.
Arrange travelling and accommodation. Distribute personnel pay slips and ensure that a payroll certificate has been signed and submitted to HR. Maintain a leave register for the component.
Plan the diary for the sub-directorate. Book a meeting venue, arrange meetings and confirm attendance with stakeholders. Take minutes and distribute to meeting attendees. Assist with procurement of a service provider for catering where required.
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