Vacancies Available at Department of Public Service and Administration

REQUIREMENTS :

• A three-year tertiary qualification (NQF Level 6) in Electrical Engineering, accompanied by proven technical experience OR (N3 plus trade test completed successfully plus 3-5 years technical experience in the built environment). A valid driver’s licence

DUTIES :

• Attend to planned and unplanned maintenance request from the clients. Compile scope of works and prepare estimates and technical reports. Inspect and report on leased buildings. Inspect and report on optimum use of Electrical equipment and installation. Inspection of electrical meter readings; effective utilization of electrical and certification of Municipal Accounts (Monitor water consumption). Ensure that all electrical equipment’s and installations comply with the SANS requirements and standards. Ensure electrical work and drawings comply with the OHSA. Preparation of tender documentation. Verify and certify invoices for contractors. Ensure effective and efficient management of Property Management functions related to Electrical discipline. Prepare and compile monthly reports. 

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REQUIREMENTS :

• A three-year tertiary qualification (NQF Level 6) in Mechanical Engineering accompanied by proven technical experience within the Mechanical environment (Planned & Unplanned maintenance), OR (N3 plus trade test in Fitter & Tuner, Boiler and Millwright plus 3-5 years technical experience in the mechanical environment (Planned & Unplanned maintenance). A valid driver’s licence

DUTIES :

• Attend to planned and unplanned maintenance request from the client’s departments. Compile scope of works and prepare estimates and technical reports. Inspect and report on leased buildings.
• Inspect and report on optimum use of Mechanical equipment and installation. Inspection of water meter readings; effective utilization of water and certification of Municipal Accounts (Monitor water consumption).
• Ensure all automatic sprinkler systems comply with the Automatic Sprinkler Bureau Standards. Ensure mechanical work and drawings comply with the OHSA. Preparation of tender documentation.
• Verify and certify invoices for contractors. Ensure effective and efficient management of Property Management functions related to Mechanical discipline. Prepare and compile monthly reports. 

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REQUIREMENTS :

• A three-year tertiary qualification (NQF Level 6)/ National Diploma in the built environment disciplines, relevant working experience in the technical field OR (N3 plus trade test completed successfully plus 3 - 5 years technical experience in the built environment Building management or maintenance).
• Extensive knowledge of the Building Regulations, Occupational Health and Safety Act, Public Finance Management Act, valid code EB or C1 Driver`s license, must be prepared to travel. 

DUTIES :

• Manage day-to-day general building maintenance project activities, to facilitate effective maintenance project (term contracts), execution in terms of cost, quality and time management on an existing State building.
• Manage projects cost estimates and monitor and control the processes of controlling changes in line with allocated day-to-day maintenance budget.
• Conduct site inspections to ensure compliance to specifications set out by the Department, ensure compliance with OHSA, assist in the development of building program and conditional surveys in buildings and reporting regularly to management on the progress thereof.
• Conduct site inspections to ensure compliance to specifications set out by the Department, Budget management, Render a co-ordinated and professional service at all levels regarding the maintenance and management of DPWI clients. 

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REQUIREMENTS :

• A three-year tertiary qualification (NQF Level 6)/ National Diploma in the Electrical environment disciplines with relevant working experience in the technical field, electrical industry management or maintenance. OR (N3 plus trade test completed successfully plus 3-5 years technical experience in the built environment).

DUTIES :

• Manage day-to-day general electrical maintenance project activities, to facilitate effective maintenance project (term contracts), execution in terms of cost, quality and time management on an existing State building. Manage projects cost estimates and monitor maintenance budget.
• Conduct site inspections to ensure compliance to specifications set out by the Department, ensure compliance with OHSA, assist in the development of building program and conditional surveys in buildings and reporting regularly to management on the progress thereof.
• Render a coordinated and professional service at all levels regarding the maintenance and management of DPWI clients. 

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REQUIREMENTS :

• A three-year tertiary qualification (NQF Level 6) in Building /Civil/ Structural Engineering or Architect with relevant experience OR (N3 plus Trade Test in Plumbing/ Carpentry/ Bricklaying or related field with 3-5 years related technical experience). A valid driver’s license is required. 

DUTIES :

• Manage day to day maintenance of state owned buildings. Facilitate effective project execution in terms of cost, quality and time in the state owned properties.
• Manage project costs and budgets. Conduct site inspections to ensure compliance with specifications set out by the department and laws.
• Ensure OHSA and regulations compliant. Assist in development of building programs and conduct conditional surveys and report regularly on the progress thereof.
• Render a coordinated and professional service at all levels regarding the maintenance and management of DPWI clients. Update asset register. 

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REQUIREMENTS :

• A three-year tertiary qualification (NQF Level 6)/ National Diploma (T/N/S streams) or related, or (N3 plus a passed trade test in the relevant environment, and 3-5 years related technical experience). Valid driver’s license.

DUTIES :

• Identify needs and requirements of new work and repairs through the investigation of customer complaints and new services required. Prepare specifications for unplanned maintenance and minor new work. Develop a bill of quantities. Develop proposals on the associated costs. Render an inspection service of work done on new projects and existing structures. Inspect new and/or maintenance work undertaken on project sites to ensure that it is being done in compliance with all relevant regulations and legislation and that proper quality control is maintained.
• Analyse and compile relevant project documentation for new and existing structures, through inter alia the following. Develop and interpret plans and sketches. Draw-up quotation documents and compile specifications, bills of quantities and bid documents. Adjudicate and provide recommendations on quotations and bids. Liaise with relevant stakeholders in respect of technical aspects.
• Project sites: Advice and guide contractors in respect of the compliance to legislation and procedures. Verify invoices and certify progress of payments. Check and process variation orders and make recommendations on requests for the extension of deadlines. Brief contractors and consultants on projects and certify claims for fees. Provide advice and guidance on the interpretation and application of legislation, policies and procedures.
• Ensure quality control and effective and efficient workflow of work done by Works Inspectors and report on all work allocated. Monitor the proper utilisation of equipment, stores and expenditure. Administer the departmental performance management and development system. 

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REQUIREMENTS :

• A three-year tertiary qualification (NQF level 6) in the Electrical Engineering discipline with relevant extensive technical experience, OR (N3 plus a passed trade test in the relevant environment, and 3-5 years related technical experience). A valid driver’s license.

DUTIES :

• Manage minor projects, unplanned maintenance, building condition surveys and the asset register with reference to Electrical works, do site inspections and reports on leased buildings, assist in site handovers, first and final deliveries including the close out reports, facilitate negotiations with contractors,
• compile the scopes of work and prepare specifications estimates, ensure all work executed complies with PW 371 standards and specifications, compile technical reports. 

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REQUIREMENTS :

• A three-year tertiary qualification (NQF Level 6) in Secretariat Diploma/ Management Assistant, Office Administration, Office /Business Management or related qualifications. Relevant working experience in office administration.
• The ability to liaise at Senior Management level and ability to work and cope under intense pressure are important prerequisites. 

DUTIES :

• Manage the traffic in the office of the Chief Director, efficient and effective Human Resources, Financial administrative support. Perform the duties of the Chief Director User Clerk in the office of incoming and outgoing post. Maintain a filing registry in the office of the Chief Director.
• Provision stationery and supplies, Maintaining an electronic post register for management of the Chief Director’s diary, Schedule meetings and telephone management, Make official travel arrangements for the Chief Director,
• Assist with the preparation and development of Chief Director’s presentations, reports and minutes of meetings, Arrange official functions for the office of the Chief Director,
• Assist in the identification and development of training material for the Chief Director and organise training facilities, Responsible for procurement processes within the office of the Chief Director and manage the petty cash,
• Assist in the development of the MTEF budget for the Chief Director and develop and maintain a monthly commitment register, Ensure the security profile and classification of documentation reports and information related to the office. 

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REQUIREMENTS :

• Appropriate Trade test Certificate in electrical. Valid driver’s license.

DUTIES :

• The successful candidate must be able to compile material quantities per project, will be required to maintain all Government Buildings including new work to Government buildings. Must be willing to work overtime if required, and compile progress reports on projects and monitor Tradesman Aid and learners.
• Report directly to Artisan Foreman or Chief Artisan. Must have vast knowledge of Occupational Health and safety Act 85 of 1993.
• It will be expected of the incumbent to participate to participate in various expeditions including assisting other Regional Office if needs arise. 

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REQUIREMENTS :

• Appropriate Trade Test Certificate in Bricklaying and Plastering. A Valid driver’s licence.

DUTIES :

• Produce designs according to client specification and within limits of production capability. Inspect equipment and/or facilities for technical faults; Maintain and repair technical faults related to building, plastering and scaffolding according to standards;
• Test repair equipment and/or facilities against specifications; Service equipment according to schedule; Quality assure serviced and maintained equipment and/or facilities.
• Compile and submit reports, provide inputs to the operational plan, keep and maintain job record/register of maintained and repair faults 

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REQUIREMENTS :

• A Senior Certificate/Grade 12. Knowledge of Organisational Development services will be an added advantage.

DUTIES :

• Provide clerical and secretarial support for OD and Job Evaluation processes. Manage incoming and outgoing correspondence and maintain accurate records.
• Maintain and update OD related databases, registers, and statistical reports. Handle routine enquiries. Update the organisational structure as directed.
• Keep and maintain the filing system for the unit. Draft and type basic letters, memos, and other routine correspondence as needed. Maintain the unit’s incoming and outgoing mail/registers.
• Facilitate the procurement of goods and services for the unit. Coordinate travel and accommodation arrangements for the unit. 

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REQUIREMENTS :

• A senior certificate/ Grade 12. Knowledge of records/ documents management, a file plan, mail and courier service procedures.
• Knowledge Information Act (PAIA) and National Archives and Records Service Act (NARSA). Knowledge of electronic document and records management system (EDRMS).

DUTIES :

• Receive mail from Post Office and internal clients. Open, stamp, sort mail and record in the register. Receive parcels delivered by hand and record in the register. Render courier service: package documents, place in envelopes, address envelopes; place them in and outgoing tray and record mail in the mail register. File and retrieve files on-site and off-site storage.
• Control movement of files and access to files. Index, scanning, faxing. Photocopying. Reload franking machine, register priority mail, receive and date stamp invoices and forward to finance.
• Register supply of files to officials and maintain register of files opened and make follow up if the file is not returned back to Registry after the due date. Issue reference no according to the approved file plan.
• Attend to client’s enquiries; assist in the absence of the supervisor. Perform any other administrative tasks as requested by the supervisor. 

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REQUIREMENTS :

• A senior certificate/ Grade 12. 

DUTIES :

• Administrate office correspondence, documents and reports; organise meetings and workshops, and document record thereof; draft and type correspondence and documents; manage the flow of information and documents in the office; manage communication to and from the office.
• Assist with ordering of material and equipment from suppliers; administer documentation for requisitions and reports; submit invoices for payment.
• Organise office logistical matters and act as general receptionist; administer placements, work schedules and consolidated leave record of component staff. 

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REQUIREMENTS :

• A Senior Certificate/ Grade 12. Knowledge of Public Finance Management Act, Treasury Regulations, Public Service Act, Public Service Regulations and General Office Administration

DUTIES :

• Register and file new job cards, make follow up on outstanding job cards, monitor the updating of information on job cards, circulation of information on job cards.
• Settling of queries and problems on job cards; update and provide relevant information on job cards to clients and stakeholders, maintain statistical information, support effective and efficient administration of workshops, ensure continuous adherence to OHSA policies. 

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REQUIREMENTS :

• A Senior Certificate/Grade 12 (A Grade 12/ Senior Certificate with Accounting as a Subject will serve as an added advantage). Knowledge of a financial environment will be advantages.

DUTIES :

• Reporting to the State Accountant the incumbent of this position will take responsibility for: The main responsibility of this post relates to the safekeeping and management of documents (Batch Control) including the monitoring and controlling of the adherence to sound accounting and NPDW practices, prescribed policies and regulations in all transactions.
• Monitor and control all documents relating to the different transversal systems. Ensure correct allocation of expenditure and revenue. Draw financial and other BAS reports in support of the activities of the unit.
• It could be expected of the incumbent to assist in the budget formulation, compiling of a cash flow budget as well as the monthly reporting. As well as performing duties related to the cashier functions. 

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REQUIREMENTS :

• A Senior Certificate/Grade 12, plus Knowledge of the National Archives and Records of South Africa Act, No 43 of 1996, as amended. Computer literacy. Ability to identify and arrange different types of records.

DUTIES :

• Manage the more advanced duties of the Registry Clerk. Keep registers, eg for stamps, registered mail, certified mail and others.
• Handle postal articles. Keep the file index up to date and maintain files. Keep and manage amendments, annual reports and delegations.
• Updating of the invoice Register for both PMTE and NDPWI. 

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REQUIREMENTS :

• A Senior Certificate/Grade 12 and a Grade B (PSIRA) Certificate; Familiarity with security legislation will serve as an advantage. Computer literacy.
• Ability to work independently, analyse problem areas and initiate corrective measures. Valid driver’s licence and the willingness to travel on a regular basis. 

DUTIES :

• Assist with the management of the security operations at the Regional Office and all state properties falling within the jurisdiction of the regional office. Render administrative support to the section.
• Prepare documents for pre-screening and vetting. Assist in the preparation of reports and submissions to Regional Management and other stakeholders.
• Liaise with NIA, SAPS, SANDF and other stakeholders in the security environment. Conduct security awareness. Assist in any other general duties assigned by the supervisor. 

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REQUIREMENTS :

• A Senior Certificate/Grade 12. Knowledge of Movable Asset Management. 

DUTIES :

• Establish, implement and maintain appropriate systems, Policies and Procurement procedures to ensure effective, efficient and economical management of the Department Assets.
• Ensure that the Asset Register is maintained and updated daily with all requisitions, movements and disposals. Ensure proper reporting and reconciliation on assets. Co-ordinate annual stocktaking.
• Conduct inspections on a quarterly basis. Investigate shortages and surpluses and compilation of report findings, internal control and asset management. Responsible for recording transfers, movements, audits and disposal of assets. 

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REQUIEREMENTS :

• A Senior Certificate/Grade 12. (A Grade 12/ Senior Certificate with Commercial Subject will serve as an added advantage). Computer literate in Ms Word/Excel. The candidate should be well organized person and should be prepared to work under pressure.
• Basic knowledge of PFMA and PPPFA and other relevant Supply Chain Management legislation. A valid code 8 driver’s license will be an added advantage.  

DUTIES :

• Invite quotation from suppliers according to the relevant stakeholders, keeping and maintain suppliers database, generate orders on Logis, administrate suppliers transversal contract, administrate department cell phones contracts, compile reports in respect of order transactions.
• Liaise with internal and external clients in respect of suppliers. Ensure compliance of provisioning policies in respect of goods and services. Assist on sport checks of e-class accountability store. 

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REQUIREMENTS :

• A Senior Certificate/Grade 12 certificate. Knowledge of WCS. Knowledge of PFMA, Financial Administration, Budgetary and procurement processes, financial systems, good verbal and written communication skills, good report writing, basic numeracy, office administrative and organizational skills.

DUTIES :

• Effectively and efficiently manage the office to relieve the manager of various administrative and clerical tasks, liaise and interact with other managers, staff and stakeholders and provide support, gain or provide information as and when required, liaise and interact to gain or provide information.
• Facilitate access to information or referral to appropriate persons, processing of WCS payments for consultants and contractors/suppliers. Effectiveness of transport, travel and accommodation arrangements. 

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REQUIREMENTS :

• A Senior Certificate/Grade 12. Knowledge and understanding of records/ documents management, mail and courier service procedures. Knowledge of Minimum Information Security Standards (MISS) Act, National Archives Act 43 of 1996, Records Service Act (NARSA) and Promotion to Access Information Act (PAIA). Computer literacy is also recommended. 

DUTIES :

• The successful candidate will be required to maintain the filing system and records. Manage the flow of files and records, track and traces files and manage sensitive documentation.
• Render administrative support, serving internal and external clients. Manage the receipt and distribution of documents. Receive, Verify and register invoices on Reapatala System.
• Drawing or downloading of Reapatala reports and filing thereof (electronically and manually) Uploading of documents on Archibus system.
• Postage and mailing of departmental documents to various destinations and render Courier service. Perform any other related tasks as per Supervisor’s instructions including office duties. 

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REQUIREMENTS :

• A Senior Certificate/Grade 12. Knowledge: Office administration, Reapatala, Public Finance Management Act (PFMA), Treasury Regulations, Financial management and administration, State budgetary systems, Financial systems, Archibus and Logis.

DUTIES :

• Address enquiries or refer them to the necessary manager. Follow up on outstanding complaints and queries, ensure resolutions of meetings are addressed within established timeframes and administer the Archibus System. Update and maintain electronic and physical records for procurement instructions. Furnish information for reports to internal and external stakeholders. Record, organise, store, capture, update and retrieve correspondence and data.
• Make photocopies and receive or send facsimiles, distribute documents/packages to various stakeholders as required, keep and maintain the filing system for the component. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
• Keep and maintain the asset register of the component. Assist with ordering of material and equipment from suppliers. Capture and update expenditure in component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component.
• Arrange travelling and accommodation. Distribute personnel pay slips and ensure that a payroll certificate has been signed and submitted to HR. Maintain a leave register for the component.
• Plan the diary for the sub-directorate. Book a meeting venue, arrange meetings and confirm attendance with stakeholders. Take minutes and distribute to meeting attendees. Assist with procurement of a service provider for catering where required. 

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REQUIREMENTS :

• A Senior Certificate/Grade 12 certificate or equivalent. Security Certificate (A minimum of 1 year study). Grade C PSIRA Certificate.
• Knowledge of access control procedures, measure for the control and movement of equipment and stores, prescribed security procedure (MISS, NIA, Protection of Information Act etc.)

DUTIES :

• Supervise the security functions performed by the security officers/service providers, ensuring adherence department security policies. Allocate duties to security officers/service providers, monitor outcomes and institute the necessary corrective measures to address deviations from norms and standards.
• Monitor access control to prevent unauthorised entry into buildings and other premises. Authorisation of the equipment, documents and stores into and out of the building or premises. Inspect and report all none functioning of security measures (e.g. X-Ray machines, walk through metal detectors, security lights etc.)
• Check incidents/occurrence registers. Monitor and Provide support in case of emergencies. Render administrative and related functions, determining rosters, shift schedules and overtime.
• Monitor performance of employees and determine training needs. Control leave and related personnel matter in line with HR procedures and prescripts. Provide security related services. Administer key control system. Identify risks and threats to the security of the department. Provide information regarding incidents to investigating officer.
• Monitor and respond to alarm system Ensure that unauthorised persons and dangerous objects do not enter the building or premises. Issue access cards to employees. Verify the validity of access cards. Monitor CCTV in security control room to identify suspicious Activities. 

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REQUIREMENTS :

• A Senior Certificate/Grade 12. Knowledge: Interpersonal skills, hardworking, people orientated, ability to work under pressure.
• Understand Advance SCM Concepts, Procurement Policies, Tender Procedures, Logis Literacy, Financial Systems (LOGIS) (BAS), knowledge of payments, orders, posting.

DUTIES :

• Render clerical support in the requisition process of goods and services. Generate orders on LOGIS. Compile generic reports in respect of order transactions. Provide support in the process of receiving and distribution of stock as well as stock control.
• Administer paper work for distribution of goods. Capture invoices from suppliers. Render clerical support to transport and travel services. Receive and process PW21s forms.
• Capture travel and accommodation arrangements. Render general clerical support services. Maintain good record keeping. Control and maintain equipment and inventory. Support administrative activities. 

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REQUIREMENTS :

• A Senior Certificate /Grade 12 and a valid drivers license (code 8 or 10), willing to adapt work schedule in accordance with office requirements. A public drivers permit would be an added advantage.

DUTIES :

• Collect post, parcels and documentation and deliver to specified persons /destinations. Ensure proper control of the movement of documents. Drive departmental officials, clients and visitors as may be requested. Perform inspections on fleet vehicles on a daily basis.
• Report all damages / services dates to the Transport Officer. Taking vehicles for car wash. Render auxiliary administrative support as required by the Transport Office.
• The successful candidate will be responsible for the provision of management support service with regards to document requests of heavy-duty bulk photocopying.
• Procurement of reproduction equipment’s and stationery. Manage and control access of the Photocopying room. Ensure protection of information at all times. Ensure that all documents have been neatly bonded and stapled accordingly. Inform clients when documents are ready for collection.
• Provide bulk shredding and messenger services as requested. Ensure all the equipment are serviced as required. Provide meter readings to suppliers. Provide monthly stats to the supervisor. Perform any other related tasks as per supervisor’s instructions including office duties. 

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REQUIREMENTS :

• A Senior Certificate /Grade 12 and a valid driver’s license (code 8 or 10). A public drivers permit would be an added advantage. Knowledge of Minimum Information Security Standards (MISS) Act, basic literacy, basic numeracy.

DUTIES :

• Collect cleaning materials, cleaning machines, and documentation and deliver to specified persons/ destinations. Drive departmental officials and visitors as may be requested. Interact with officials in a professional manner.
• Receive items and documents for transport and ensure that they are safely transported to their destinations. Complete transport schedule regarding trips travelled.
• Ensure that all assigned vehicles are clean and maintained and that any need for repairs is outlined and reported. Safely drive assigned office vehicles by following set rules and regulations.
• Report any accidents, injuries, and vehicle damage. Support Facilities Management related activities. 

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REQUIREMENTS :

• A Senior Certificate/ Grade 12 certificate or equivalent. Valid drivers’ license.

DUTIES :

• Perform general messenger and delivery services: Collect post, parcels and documentation and deliver to specified persons/destinations, ensure proper control over the movement of documents and face value documents, Collect office consumables.
• Perform driver-related services: Drive departmental officials, clients and visitors as may be requested, receive items and documents for transport and ensure that they are safely transported to their destinations, complete transport schedule regarding trips travelled.
• Take proper care of the assigned departmental vehicle: Perform daily inspections on all assigned vehicles, at the beginning of each shift,
• Provide accurate time records of the departmental vehicle’s comings and goings. Render auxiliary administrative support as required-: Support registry related activities. Support operator related activities.