Establish norms and standards to ensure that the state machinery functions optimally and that such norms and standards are adhered to.
Implement interventions to maintain a compliant and functioning Public Service.
Promote an ethical public service through programmes, systems, frameworks and structures that detect, prevent and combat corruption.
Contribut...
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A senior certificate/ Grade 12. Knowledge of records/ documents management, a file plan, mail and courier service procedures.
Knowledge Information Act (PAIA) and National Archives and Records Service Act (NARSA). Knowledge of electronic document and records management system (EDRMS).
DUTIES :
Receive mail from Post Office and internal clients. Open, stamp, sort mail and record in the register. Receive parcels delivered by hand and record in the register. Render courier service: package documents, place in envelopes, address envelopes; place them in and outgoing tray and record mail in the mail register. File and retrieve files on-site and off-site storage.
Control movement of files and access to files. Index, scanning, faxing. Photocopying. Reload franking machine, register priority mail, receive and date stamp invoices and forward to finance.
Register supply of files to officials and maintain register of files opened and make follow up if the file is not returned back to Registry after the due date. Issue reference no according to the approved file plan.
Attend to client’s enquiries; assist in the absence of the supervisor. Perform any other administrative tasks as requested by the supervisor.
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