With a turnover of more than 7.9 billion euros, access to 46 of the continent's 54 countries and 22,600 employees. CFAO is a major player in the fields of mobility, health, consumer goods, infrastructure and energy.
A partner of major global brands, the Group operates across the entire value chain - import, production, distribution - according to the bes...
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Experience with Drive and E-Toyota will be a plus.
Computer literate.
Good verbal and written and communication skills in English and Afrikaans
Previous experience using Autoline /Drive and invoicing vehicles will be preferred
Clean criminal record
Exposure to sales/finance environment, preferably in the motor industry will be beneficial
Computer literacy and a minimum of three years in secretarial administration, preferably in the motor industry
Profil Request :
KEY DUTIES AND RESPONSIBILITIES
Efficient management of vehicle invoices.
Accurate processing of vehicle costs.
Accurate forecasting and efficient inventory management.
Optimization of vehicle order accuracy.
Accurate stock movement control.
Ensure own inter-departmental relations are of high standards.
Stock new and used vehicles as per correct documentation and open file
Control demo vehicles – make sure demo lists are up to date
Make sure demo vehicle keys, licenses etc are locked and controlled
Make sure all vehicle details are correct
Invoicing vehicles as per OTP only when signed by manager & F&I
Ensure that OTP details correlate with invoicing, print profit invoice
Make sure all costs are accounted for via estimates
Issue orders as per cost sheet on vehicles to parts, workshop or supplier as needed
Obtain invoices and process correctly to creditor (receive & verify)
Process petrol slips to individual vehicles and departments (delivery & collection)
Make sure all costs are costed within 60 days
Attend to head office queries – with regards to department creditors
Make sure unbid with HPI has been done on used trade-ins and buy outs
Filing and maintaining of all vehicle related documents and files
Filing should be efficient, effective, and up to date and readily available
Creating new files for all new stock – make sure copy of natis and dealer stock is in file (used vehicles)
Ensure that dealer stocks are done on all buy ins and trade –ins (and copy in file)
Stock take & file stock checks (2 weekly/monthly)
Instructions and delegation of drivers to various destinations and ensuring they have necessary documentation and funds to carry out their duties (obtaining slips and reconcile back to petty cash)
Screen calls and assist/ delegate to appropriate staff when necessary
Receive visitors courteously and ensure they are well looked after and attended to promptly
Report directly to sales manager / dealer principal
Ad hoc admin/ other responsibilities as and when required, as per management discretion
Ensure that all necessary documents are in the deal file before invoicing and after delivery
Assist Sales Consultants with license and registration documentation and ensure that all relevant and correct documents are attached.
Log calls and tickets for all deposits and vehicle payments received on debtors
Before delivery, ensure that all relevant deposits have been cleared in our bank account (debtor’s management).
Attend all sales meetings, product/ business updates and training courses as required by management.
Attend all Health & Safety meetings and keep file up to date.
Ad hoc admin/ other responsibilities as and when required.
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