Administration Assistant - Logistics at Sappi

The main responsibilities of this job are:

• View daily calendar activities and discuss with line manager
• View daily e-mails and prioritise as per line manager boundaries set and agreed
• Schedule meetings
• Plan daily, weekly and monthly activities/events
• Manage conference rooms
• Answer calls and take massages for the relevant manager/s
• Update reports and circulate on time
• Coordinate events (small projects, VIP visits, Mill review, departmental functions, etc.)
• Manage notice boards and general information
• Manage stationery
• Manage store requisitions
• Coordinate and perform the management travel arrangements
• Perform minute taking in meetings as required
• Monitor and record downtime bookings
• Prepare monthly inspection books
• Record department scale inspections and calibrations
• Update and maintain departmental organogram
• Assist with Human Resources forms and information.
• Liaison with the Human Resources department with regards to the long service awards.
• Arrange weekly gate passes.
• Distribute and coordinate briefs for record keeping.
• Manage standby list
• Oversee cleaning staff
• Complete service acceptance on SAP
• Perform time management in the department
• Assist with costing and budgets
• Draw BW reports when required
• Raise PM Notifications
• Raise RFS (request for services)
• Direct purchase requisitions to the various responsible persons
• Maintain BBS data input

The ideal candidate should have:

• Grade 12
• NQFL5 or equivalent Secretarial/Office Administration qualification
• 3 years’ Experience in Administration

Closing Date: 28th, June 2022