Administration Officer I - Tygervalley at Sanlam Group

What will you do?

• Attends to all payment processing and all payment queries:
• Assess all payments with Shaam before payments are processed (job cards)
• Responsible for ensuring that all vendors, contractors and suppliers are paid respectively and timeously.
• Making sure all remittance advice are sent to suppliers so that payments are allocated correctly and to ensure statements reflect correct balances.
• Correspond with vendors on outstanding accounts
• Attends to the purchasing of office consumables (Including COVID-19 consumables), stationary, etc:
• Making sure that there is sufficient inventory of various supplies at all times.  
• Ensuring new equipment is ordered as needed.
• Assists with managing contractors and service providers:
• Carries out regular checks of inventory and building and office condition to identify any areas where improvement, repairs or replacement is needed.  
• Facilitating contractors when emergency repairs are required
• Compile monthly reports of service providers and municipal accounts (reports shared with Sanlam HO)
• Assists with admin building management duties and queries:
• Oversee incoming faults logged and assign accordingly
• Ensuring that all issues with the service provider/contractors are dealt with as and when
• Assists with office space planning requirements  
• Assists with internal and external staff requests:
• Supporting superiors, staff and various departments with office related matters. (HR, IT, Finance, etc)
• Coordinate delivery and collection schedules for Johannes
• Assists with planning and organizing staff functions:
• Coordinates activities for special projects between departments.
• Carries the responsibility for OM projects and functions initiated.
• Attends to SPW filing and archiving
• Assist with any overflow from the office manager:
• COVID and OHS preparations for all SIG spaces/offices (including SPW, SanFin, etc)
• Maintain and issue PPEs on weekly basis
• Assist with monitoring the cleaning contractor and their adhearence to the new protocols

Qualification and Experience

• Grade 12

Knowledge and Skills

• Record keeping; filing and maintenance of databases
• Data Collection and processing of transactions
• Reporting and Administration
• Quality; compliance and accreditation
• Business Process
• Services knowledge
• Personal Attributes
• Communicates effectively - Contributing dependently
• Demonstrates self-awareness - Contributing dependently
• Plans and aligns - Contributing dependently
• Optimises work processes - Contributing dependently

Core Competencies

• Being resilient - Contributing dependently
• Collaborates - Contributing dependently
• Cultivates innovation - Contributing dependently
• Customer focus - Contributing dependently
• Drives results - Contributing dependently