Administration Officer at M-KOPA

Responsibilities

• Manage the office facilities, ensuring that the office runs smoothly and efficiently and that all equipment and supplies are well-maintained and available as needed
• Ensure proper filing of documents, scanning documents and archiving, organizing correspondence, and taking minutes where necessary.
• Manage a vendor/supplier database and ensure a good working relationship.
• Track and support the renewal of all business documentation as assigned.
• Support internal stakeholders to process invoices and orders received from stakeholders.
• Collaborate with the global and local teams to manage travel arrangements, including airport and hotel arrangements.
• Maintain a company calendar and schedule appointments where necessary.
• Maintain open lines of communication between M-KOPA administration, procurement, and finance.
• Assist with the coordination of events, meetings, and other activities, including scheduling, preparing agendas, and managing logistics
• Prepare regular expense reports and monthly office budgets.
• Prepare general reports and presentations with statistical data, as assigned.

Requirements and skills

• Bachelor's degree in Business Administration or a related field, or equivalent experience
• Strong administrative and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously
• Excellent written and verbal communication skills, with the ability to interact professionally with team members and external stakeholders
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and a strong knowledge of database and office equipment
• Ability to work independently, as well as part of a team, and to maintain confidentiality and discretion at all times
• High attention to detail and accuracy, with a focus on delivering high-quality results