Administrative Assistant at Old Mutual

Job Description

• As a Client Management Team Assistant, you will play a vital role in enabling OMIG’s Client Directors to focus on strategic priorities by providing high-level administrative and operational support. You’ll be part of a dynamic and client-centric team, ensuring that our engagements with institutional clients are seamless, impactful, and aligned with OMIG’s values.

What You’ll Be Trusted With

• Supporting Client Directors in managing relationships with institutional clients.
• Preparing client meeting packs, presentations, and briefing documents.
• Coordinating follow-ups on client requests, queries, and action items.
• Maintaining accurate client records, databases, and CRM systems.
• Organising on-site client meetings and events, ensuring flawless delivery of logistics and client experience.
• Managing Client Directors’ diaries and scheduling meetings, anticipating and resolving conflicts.
• Coordinating domestic and international travel arrangements.
• Providing support for Client Management Exco meetings, including accurate minute-taking and follow-up.
• Offering day-to-day administrative support, including expense management, document preparation, and filing.
• Proactively identifying opportunities to improve processes and enhance efficiency within the client management team.

Who You Are

• You are a proactive, detail-oriented professional with a strong ability to organise, prioritise, and communicate effectively. You bring:
• A diploma or degree in Business Administration, Office Management, or related field (preferred).
• Proven experience as an Executive Assistant or in a similar senior administrative role, ideally within investment management or financial services.
• Proficiency in Microsoft Office Suite and familiarity with collaboration tools (e.g., Zoom, Teams) and CRM systems.

The Strengths You’ll Bring

• A client-centric mindset with strong interpersonal skills.
• Excellent written and verbal communication, including professional correspondence.
• Strong organisational and time-management skills with the ability to multitask.
• Attention to detail and ability to deliver under pressure.
• Professionalism, discretion, and confidentiality.
• A proactive, problem-solving mindset with a “can do” attitude.

Let’s Succeed Together

• At OMIG, how you work matters as much as what you do. We value openness, accountability, and collaboration – because that’s how we shape a bold future and wow our clients.
• If you’re ready to bring your organisational expertise and passion for service to a team that makes a meaningful impact, we’d love to hear from you.

Skills

• Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report Review

Competencies

• Directs Work
• Drives Results
• Ensures Accountability
• Manages Complexity
• Optimizes Work Processes
• Plans and Aligns
• Tech Savvy

Education

• NQF Level 3 & NQF Level 2 - Below school leaving

Closing Date

• 08 October 2025