Administrative Assistant at University of Cape Town

The Communication & Marketing Department (CMD) is looking for an Administrative Assistant on a 2-year contract, to support the operations of the Brand and Stakeholder Relations unit. This includes Customer Relations Management (CRM) / Database support and administration; overall administrative support including unit projects and to ensure processes are followed to enhance the operational integrity of the unit.
The nature of this position entails being present at events/activations and physically assisting with project implementation.

Responsibilities include:

• Assist with timeously updating the Customer Relations Management (CRM) / database with stakeholder data.
• Administrative support for team projects and campaigns e.g. actively monitoring event registrations and enquiries; event/campaign activations; assistance with distribution of brand collateral to stakeholders.
• Support with logistics and administration related to high-level visits to UCT.
• Assist with brand plan implementation and merchandise stock-taking.
• Support the unit with finance administration e.g. update unit expense spreadsheet, liaise with the Executive Support
• Unit on processing payments.
• Support with general office administration duties.

Minimum requirements:

• NQF 4 qualification
• 2-4 years’ relevant experience in event, office and/or project administration.
• Code 8 Driver’s license.

Competencies:

• Customer-centric.
• Data-centric.
• Planning & organizing.
• Meticulous attention to detail.

Advantageous:

• Diploma in PR, Communications or Events Administration or similar.
• Good understanding of the Higher Education environment.
• Professional Drivers’ Permit (PDP)
• The annual cost of employment, including benefits, is between R216 555-00 and R397 499-00 (depending on qualifications and experience).

To apply, please e-mail the below documents in a single pdf file to [email protected]

• UCT Application Form (download at http://forms.uct.ac.za/hr201.doc)
• Comprehensive cover letter that responds to each of the requirements, and Curriculum Vitae (CV) of no more than 3 pages

Closing Date: 28th, April 2022