Administrative Controller - Upington at Clover S.A. Proprietary Limited

REQUIREMENTS: 

• NATIONAL DIPLOMA
• Business English: Fluent
• Computer literacy (Intermediate)
• Relevant experience in applying job related concepts, techniques and processes at the required level 

COMPETENCIES: 

• Proactive and action orientated 
• Approaches situations with an open mind and solves problems creatively 
• Clear and sound reasoning ability 
• Maintains high standards 
• Collaborate with others to achieve a common objective 
• Interpersonal effectiveness 
• Commitment and motivation 
• Administrative capabilities  
• Customer orientated 
• Communicates effectively 
• Ability to plan and organize 

RESPONSIBILITIES: 

Perform secretarial tasks as per to the following positions  

Distribution Manager

• Perform administrative tasks   
• Responsible for administrativecontrols  
• Ensure filing, storage and security of documents 
• Co-ordinate the repair and maintenance of computer and office equipment 
• Respond to customer queries 
• Deal with administrativequeries  
• Reconcile stock and place orders eg. Driver clothing etc. 

Administer and monitor expenses  

• Ensure data/transactions are properly recorded and entered into the DFSA accounting system
• Assist with the annual audit 
• Maintain financial files and records 
• Issue, code and authorise purchase orders 
• Reconcile the accounts payable 
• Administer accounts and prepare payments 

Assist with general departmental needs  

• Support with ad-hoc requests 
• Prepare presentations 
• Arrange functions, meetings, workshops etc. 
• Make flight, travel and accommodations arrangements (domestic and abroad)