Administrative Officer A1 at Stellenbosch University

Duties/Pligte

Programme administration:

• MPhil applications/registrations;
• Short courses administration and registrations.

Academic support to students:

• Providing postgraduate diploma assignment administration and academicsupport to students;
• Responsible for purchasing of textbooks/learning material;
• Responsible for postgraduate diploma summer/winter school logistics.

Finance and operations:

• Responsible for financial transactions towards the postgraduate diploma programme;
• Shared responsibility to maintain social media platforms, website and marketing materials;
• Managing venue bookings;
• Maintaining appropriate filing systems for key documentation.

Secretarial and ad hoc:

• Performing secretarial duties for academic meetings;
• Performing general receptionist duties should the need arise;
• Any other duties that might be necessary from time to time.

Job Requirements/Pos Vereistes

• Two-year post-Matric qualification;
• At least three years' administrative work experience;
• Proficiency in Microsoft Office (Word, Excel and Outlook);
• Excellent verbal and written communication skills in English;
• The ability to perform under pressure;
• Proven organisational skills;
• An independent, responsible, problem-solving, and collaborative working approach.

Recommendation/Aanbeveling

• A tertiary qualification;
• Experience working in a student support role;
• Experience in basic financial administration;
• Knowledge of Stellenbosch University's central computer systems (e.g., TeraTerm, SUNStudent and SUNLearn).