Administrative Officer: Property Management at Western Cape Education Department (WCED)

REQUIREMENTS :

• Appropriate B-degree with 3-5 years appropriate experience or Grade 12 with 6-10 years appropriate experience

DUTIES :

• Management of Leases Facilitating the lease agreement process: Facilitate the renewal of contracts process Loading of leases on the system and continuously updating the commitment property register. Issue payment instructions to finance office: Provide finance with the banking details form consisting of the supplier details for loading on the BAS system. Provide finance with the annual template for loading on the BAS system. Provide finance with the template of all leases that needs to be paid on a monthly basis. Facilitation of opening, closing and merging of schools as well as transfers of independent schools to public schools. Receipt of application (whether it's opening, closing, merging of schools or transfer of independent schools). Draft submission for MEC for approval. Draft letter for notification. Notify all components/parties affected by the decision. Planning of scheduled and emergency maintenance.
• Receive priority list from District Offices/application form directly from schools in cases of emergency repairs In cases of scheduled maintenance, the priority list is forwarded to Public Works for execution. In cases of emergency maintenance, the Supply Chain Management process must be followed. Facilitate SGB building projects. Assist schools with the whole process until final approval is granted. Facilitate the process of the relinquishing of school property. The process can start in 2 ways: Firstly, a telephonic enquiry can be received directly from Public or Secondly, an enquiry can be received from Public Works. Acquisition of sites and leased schools: Facilitate the process from beginning to end. Regular contact with all role players during the process. 

.