Administrator Coordinator - Fourways at Omnia (Pty) LTD

Overview    

• Omnia’s Agriculture division, a global organisation is the market leader in Southern Africa. The division produces granular, liquid and speciality fertilizers and a whole host of value-added services for a broad customer base of farmers, co-operatives and distributing globally to a further 40 countries throughout Southern and East Africa, Australia, New Zealand, US, and Brazil. The Omnia Agriculture division’s range of specialised products and services are encompassed by its unique Nutriology® offering, which assists customers to optimise crop yield and quality.

Qualifications    

•  Matric

Advantageous:

•  Bookkeepers Certificate

Experience    

•  3 - 5 years experience in a similar role.
•  Proficiency in MS Office Suite (Excel is a must).
•  Pastel Evolution is a requirement.

Duties    

• Daily notification of all deposits received from customers in Axioteq’s account.
• Processing
• of all bank transactions on cashbook in Pastel.
• Updating the foreign currency on pastel as received from Group.
• Checking and vetting of new suppliers and load on FNB.
• Processing and preparing creditors reconciliations for payments.
• Capturing monthly expenses on pastel.
• Checking and capturing expense claims on pastel.
• Saving of Axioteq signed payment packs on F-drive.
• Sending out debtors’ statements after month-end is finalized.
• Make travel bookings for team members for local & international travel when needed.
• Do courier bookings on DSV when required.
• Assist with issuing of purchase order numbers when
• Admin Manager is on leave.
• Assist with ordering Trimble signals when Admin Manager
• is on leave.
• Balance sheet Reconciliation
• Trade Creditors Reconciliation
• Trade Debtors Reconciliation
• Preparing tax schedules for Consultation fees & Overseas Travelling as requested by Finance.
• Cashflow Forecasting
• Preparing monthly cashflow forecast spreadsheets.
• Preparing comparison between forecasted figures versus actuals for the previous month.
• E-mailing final cashflow forecast to Admin Manager for approval and submission.
• Assisting with all audit enquiries and audit samples as requested by the auditors.
• Any other administrative as requested from time to time.

Job Competencies    

•  Excellent written and verbal communication in English. Afrikaans would be advantage.
•  Strong administration skills coupled with meticulous attention to detail.
•  Effective time management skills
•  Ability to work effectively under pressure
•  Responsibility and accountability.