Administrator Human Resources at Mining Qualifications Authority (MQA)

Key Performance Areas:

Recruitment and Selection Administration:

• Assist with updating Job Advertisements based on Job Profiles Place advertisements on the approved MQA Job Portals Shortlisting, document preparation, arranging and attending interviews Assist with the preparation of recommendation reports when interviews have concluded Conduct reference and other background checks for successful candidates Prepare new employee forms Assist in arranging induction for new recruits Assist with drafting and issuing offer letters to selected candidates Send out rejection letters based on interview panel findings Assist in the capturing of relevant information and maintaining the database Assist to prepare interview packs for the relevant position and distribute as required Any other task delegated in line with the scope of work.

Payroll:

• Assist with the processing of new and temporary employees, transfers, promotions, terminations, garnishees, overtime, bonuses payable and other payroll related services Accurate capturing and processing of employee information Assist employees with payroll related queries Assist with Statutory submissions (EMP201, EMP501, IRP5, UIF) Assist staff with information relating to company policies and procedures where applicable Assist with month-end payroll reconciliation processes Accurately capture and validate travel expense claims.

Performance Management:

• Assist with the coordination of Individual Performance Contract (IPC) submissions Assist in providing administrative support to business units with Individual Performance Contract (IPC) queries Maintain accurate and up-to-date records of all submitted performance contracts.

Labour Relations:

• Assist HR Managers with administrative support in preparing for disciplinary procedures Assist in preparing documentation required for grievance hearings.

General Administration:

• Assist with the preparation of memos and motivations for approval Support the rollout and communication of newly approved HR policies and procedures Assist in planning and coordinating Employee Wellness initiatives and events Accurate filing and document management Updating employee information on relevant HR systems Assist with co-ordinating and scheduling of various HR related meetings Support audits and internal controls through accurate record-keeping.

Client and Stakeholder Services:

• Assist with responding to customer requests within established parameters and time frames Assess or check with stakeholders to ensure solution meets request Receive clients, stakeholders, and guests on behalf of the Unit Proactively identify customer needs and opportunities Assist in arranging events on behalf of the unit Ensure sound communication with, and participation by, customers and stakeholders through regular contact in appropriate service delivery processes.

Produce quality outputs:

• Ensure alignment of all work process to the required quality standards
• Proactively identify opportunities for continuous improvement within HR processes and systems
• Action agreed quality initiatives in line with business unit tasks and systems • Execute corrective actions within agreed timeframes to address identified gaps or risks.

Key requirements: qualifications, experience, and competencies

Qualifications:

• A National Senior Certificate (NSC) or National Certificate: Vocational (NCV) (NQF 4).
• National Diploma (NQF 6) in Human Resources Management, Labour Relations, or a related field.
• A Bachelor’s Degree (NQF Level 7) in the abovementioned fields or an equivalent qualification will be an added advantage.

Experience:

• A minimum of two (2) years’ administrative experience, preferably within a Human Resources environment.
• Experience within the SETA environment will be considered an added advantage.
• Knowledge of Payroll processes and systems would be advantageous.