Assistant Director - Executive Secretariat (This Is Readvertisement And Those Who Previously Applied Are Encouraged To Reapply) at Gauteng Department of Health

Requirements :

• A National Senior Certificate and a National Diploma / Bachelor’s Degree in Public Administration, Public Management, Business Administration and Governance (NQF Level 6/7).
• Minimum 3 years’ experience in executive secretariat services within the governance environment of which 2 years must be at a Supervisory level. Knowledge and understanding of Public Service Act and Public Service Regulations, Public Finance Management Act (PFMA), Treasury Regulations, Government planning frameworks (APP, Operational Plans, Annual Reports), Secretariat practices and governance protocols, Records and information management systems. Excellent written and verbal communication skills, including report writing and minute-taking. High level of professionalism, discretion and ability to maintain confidentiality.
• Skills and Competencies: Strong planning and organisational skills, Analytical and problem-solving skills. Advanced computer literacy in Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Teams.
• Time management skills with the ability to work under pressure with minimum supervision, and meet deadlines. A valid driver's licence is mandatory.

Duties :

• Provide secretariat services to the various Executive Management Committee Meetings. Coordinate and compile meeting agendas, packs, and supporting documents for executive management meetings.
• Manage logistics and scheduling of high-level meetings in consultation with the Chairperson and senior management. Communicate meeting schedules and submission deadlines to all branches.
• Record, compile, and distribute accurate minutes and resolutions within agreed timelines. Monitor and track the implementation of Executive Management Committee resolutions, ensuring timely feedback from responsible units. Facilitate submission and quality assurance of reports from branches.
• Ensure all submissions comply with departmental standards, governance frameworks, and strategic priorities. Maintain proper record-keeping and document management systems for all executive management meetings. Prepare briefing notes, presentations, and reports for the chairperson as required.
• Provide guidance to branches on EMC submission procedures and requirements. Coordinate communication between Executive Management and relevant units.

Closing Date : 02-04-2026